Club Information

About the Club

CUHWC exists between the Rambling Club (mostly local day walks) and the Mountaineering Club (predominantly climbers). We get people out of Cambridge to Britain's best mountainous areas where members are free to choose to do any level of hillwaking, from gentler hiking to more challenging scrambling. Having fun is strongly recommended!

We are one of the University’s most active societies both in and out of term time. See the links below for information about our trips and socials and other useful stuff.

If you’re a new member or interested in joining, click here. If you want to see an introductory presentation about the club (which we give at our annual freshers’ squash), it’s available online here.

Still have a question? Check the FAQs, or see the contacts page to email a committee member.

For all the latest information, please 'like' us on Facebook here - but don't forget to join our mailing list too!.

25th Anniversary Year (now migrated)

AW edit, February 2017: This page has now been removed as a main menu item. All details have been migrated to the 2013-14 trip book page here. A 30th Anniversary Year page will follow at some point in mid-late 2017 or early 2018.


Latest News

Final update (4 October 2014)

With the start of a new academic year, CUHWC's Twenty-fifth Anniversary Year draws to a close. We hope everyone who participated in any of the events enjoyed themselves and the hills with friends old and new. The event pages will now be left in a (more or less) final state to provide a record of the year - and to provide the 30th Anniversary committee with some ideas! See you again in 2019.

Introduction

In 2014, Cambridge University Hillwalking Club celebrated twenty-five years with its silver anniversary. Members of the club in its early days (and those who have read about how it all started) will know that it came into being rather gradually, and so, rather than pinpoint a specific birthday, we decided to spread the celebrations over an entire academic year, running from October 2013 to September 2014. The main event, as in previous anniversary years, was a black-tie dinner and weekend in the Lake District, in February 2014.

This page and those linked from it are intended to serve as a source of information about the events organised, a starting point for both current members and duffers to get involved in numerous ways, and a place to follow events and share photos as they happened and afterwards. Please take a look around!

Best wishes,

Dave Farrow, Jo Smith and Michael Fordham
The Twenty-Fifth Anniversary Year team

Anniversary Dinner and weekend meet - Langdale, 21-23 February 2014

The flagship event of the year, combining a black-tie dinner with opportunities for hillwalking in the heart of the Lake District. We returned to Langdale (High Close) YHA, the location of the Twentieth Anniversary Dinner, with nearly 100 new, existing and old members. The somewhat wet weather failed to dampen the enthusiasm of the attendees: hills were climbed, a wonderful dinner eaten, vast quantities of alcohol drunk, songs sung, willows stripped, mascots chased and a fantastic time had by all.

Here is a photograph of the group taken just before dinner:

Further group photographs taken by Toby can be found at this link.

Photo albums from some of the event attendees can be found by clicking the following links:

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Journal

After some fantastic submissions for the Twentieth Anniversary Journal, the plan was to produce one this time around that was bigger, better and not just run off by the nice reprographics lady at Michael's school.

Members past and present rose to the occasion and produced some wonderful material, which was skilfully assembled and edited by Michael, Sarah and Bethan. The journal was distributed to all who pre-ordered a copy at the Anniversary Dinner in February.

Although we would like to make the journal available online, transforming the material into a suitable format is a large and time-consuming job and so there are currently no plans to do this. However, there are still some hard copies available for purchase at £3 plus postage (free if you can pick it up from Cambridge) so if you would like one please just get in touch.

Silver Hills

25 memorable hills from 25 years: your stories published in the Anniversary Journal

Following a great suggestion from Bethan Gudgeon (Social Secretary 2010), we have gathered stories from club members across the years to form a collection of 25 classic "Silver Hills", published with pictures and route descriptions in the Anniversary Journal.

From the best day out in Britain's mountains to memorable scrambles, afternoon strolls, epics, the most exciting hills for kids, they all come with a personal story.

Many thanks to all those who have contributed!

25th Anniversary T-shirt

We have produced a Twenty-fifth Anniversary T-shirt, if nothing else to add another collectable to the growing assortment of CUHWC T-shirts! If you didn't get your hands on one at the Anniversary Dinner, the club is organising a second order - contact the social sec if you'd like one.

Here is the design:

Andy Gibson Training Fund

Next deadline: Friday 2nd June 2017

The Andy Gibson Training Fund was established in 2006 in memory of the late Andy Gibson (President 1994-1995). Andy was very involved in the club, and the fund was created and added to through kind donations from his family and from former members of the club (the Old Duffers).

The fund exists to make grants to active members of CUHWC to undertake courses in hill and mountain activities. Grants are made once a term, and applications must be received four weeks prior to the end of full term. Group applications are welcomed. An application, in writing or by email, should be sent to the President of CUHWC. Please note that a grant is unlikely to exceed £150, and that the final say rests with a committee of Fund Managers, not solely with the President. Grants will be made for courses that increase the safety and enjoyment of the applicant and other members of CUHWC. Courses in first aid, scrambling, navigation, winter skills and mountain leadership are all possible, though please note that grants will not be made for professional qualifications (e.g. ML Assessment).

Grants are awarded once a term, but note that you may apply at any time and your application will be considered at the next cutoff (normally two weeks before the end of each full term). You may apply in respect of a course that takes place before the next deadline, but unless unavoidable you should ensure that your application is received before the date of the course.

To apply, please download and fill in the application form, and email it to the current CUHWC President.

The committee is comprised of seven members — the current President and Treasurer, and five previous members and officers of the Club. Currently these five are:

  • Toby Speight
  • James Blake
  • Sarah Hammond Ward
  • Peter Bell
  • Charlotte Bell

Donating to the Fund

Whether you knew Andy, are a previous beneficiary or simply support the Fund's aims, please consider making a donation to enable us to continue and expand the scheme. All contributions, however small, are gratefully received. If you would like to donate, please send a cheque, made payable to 'Andy Gibson Training Fund', to the Club's postal address. Alternatively, email the current president or treasurer for more information (all details on the contacts page).

Fund Rules (revised 2014)

  1. The Andy Gibson Training Fund ("Fund") exists to make grants to members of Cambridge University Hillwalking Club ("CUHWC") to undertake courses in hill and mountain activities.
  2. Grants from the fund shall be made without discrimination on the grounds of race, sex, sexual orientation, religion or political views, and must comply with any rules laid down by the Proctors of the University of Cambridge.
  3. The fund shall be managed by a committee, who shall be the President of CUHWC, the Treasurer of CUHWC, and five others. The President and Treasurer of CUHWC are elected by CUHWC in accordance with the club's constitution. Other members are co-opted by the existing Fund committee when a place becomes vacant.
  4. Grants shall be made from the Fund three times each year, in each case no later than two weeks prior to the end of Michaelmas, Lent or Easter full term respectively.
  5. Application Process:
    1. Applications must be received by the President of CUHWC no later than two weeks before the end of full term.
    2. Group applications for courses organised by the Club should be submitted at the same time, but may in exceptional circumstances be considered at other times.
    3. The President and Treasurer of CUHWC shall determine:
      1. the eligibility of each applicant to receive a grant under these rules
      2. which eligible applicants should receive grants
      3. the amount of each grant
    4. By virtue of proposing a grant under article 5c, the President and Treasurer will be deemed to have voted in favour. Decisions are to be ratified by at least three other members of the Fund committee, either in person, writing or by email. The President or Treasurer should declare an interest if an application would directly benefit one or both of them and should not vote in relation to any decisions relating to this application.
    5. The Fund committee may, by a vote of at least 5 members in favour:
      1. exercise the powers conferred on the President and Treasurer by article 5c
      2. vary, amend or reject any determination under article 5c
      3. limit the exercise of the powers conferred by article 5c, whether by deciding the number or size of grants to be made, or by fixing the total sum of grants to be made, or in any other way
      4. make any other decision or take any other steps necessary to administer the Fund.
    6. Cheques are to be sent to successful applicants prior to the end of full term.
  6. Each application for a grant will be considered on its own merits. However, a few guidelines exist for making awards:
    1. Grants should be made for courses that will increase the safety and enjoyment of the applicant and other members of CUHWC.
    2. Financial need may be taken into account in making grants.
    3. Previous commitment to the club, and future opportunity to share experience may be taken into account
    4. Grants will prioritise courses that take place in the UK with the aim of building skills to increase safety and enjoyment of the UK mountain environment.
    5. Alpine-skills courses can be considered by the Fund committee but no more than one grant will be made for this type of course per academic year.
  7. The total expenditure for any academic year should not exceed £1000, unless otherwise approved by unanimous vote of the Fund committee. The Committee is willing to consider individual grants and grants where a number of members can benefit at the same time (an example might be hiring an instructor for a group of members). Unless unanimously approved:
    1. the maximum value of a grant to an individual shall be £150,
    2. the maximum number of grants made shall be 10
  8. The Fund Rules can be changed only by unanimous vote of the Fund committee.
  9. The Fund may be dissolved by unanimous decision of the Fund committee, in which event any remaining assets shall be given to CUHWC.

Grants awarded

Arion Pons on behalf of 12 CUHWC members, February 2017

Grant recipient(s): 
Ben B, Juliette M, David Z, Toby L, Nebibe V, Ramya G, Marton G, James O, Antonio A, Aicha W, Michael B, James T
Course description: 

2-day REC2 First Aid Course run by Worsley training on the 18th-19th February, in Cambridge.

Grant awarded: 
£39 each
Report: 

The club's annual REC2 First Aid course is a chance for members to upskill in the area of mountain first aid and injury care. As such it is an important part of keeping the club's day-to-day trip activities safe.

The class involved some theory, practicals, and acted-out scenarios. Participants covered "skills that would be pertinent to any outdoor or indoor situation like checking vital signs, CPR, and treating a patient who is choking. Then, we covered skills more specific to wilderness and hillwalking such as hypothermia and even altitude sickness."

Feedback from the course:

  • "Having little prior knowledge about first aid, this course was immensely useful to me."
  • "The instructor had a really effective teaching style. The diversity of teaching tools helped us stay engaged and it solidified the information. She also shared a lot of anecdotes and continuously asked us for feedback on what we wanted to know."
  • "I feel the course is quite useful, giving a systematic teaching about all the skills we need to do the outdoor first aid. Lots of practices were organised through the course and it helps much to make the theory to be part of us. Thanks a lot."
  • "Maybe we could design more complicated situations to mimic the real incident we might encounter."
  • "A lot to take in within a short period of time - but that’s the nature of a 2-day course I suppose."

Arion Pons on behalf of 6 CUHWC members, June 2016

Grant recipient(s): 
Adrien L, Tirion R, William G, April C, Nebibe V, David H
Course description: 

2-day Introduction to Scrambling course by Kendal Mountaineering Services in the Ullswater valley, 3rd-4th June

Grant awarded: 
£35 each from the AGTF, £25 each from the BMC.
Course cost: 
£120.00
Report: 

Scrambling forms a core subset of members' activities on trips, and this course offered an introduction to roping techniques for scrambling.

"We learnt basic techniques involving ropes to make scrambling safer. We covered roping in, moving as a group on a rope, belaying techniques, as well as abseiling. The first day was around Glenridding and was a good introduction, and we put the skills into practice on the second day, near Langdale. Each of the three group members had the opportunity to lead and benefit from Iain's close guidance."

Participants learnt a variety of rope skills, including "familiarity with kit/equipment for scrambling (harness, climbing rope, krabs, slings, nuts), familiarity with knots (figure-8, clove hitch, overhand knot, italian knot) , be-laying techniques (body belaying, direct & indirect belaying), selecting safe anchors, moving together with a rope, ensuring secure nut placement, assisting and safeguarding other scrambling parties, ensuring good communication between scrambling members."

Good and bad feedfback about the course:

  • Very well organized course, experienced instructors, felt safe throughout, right group size, second day provided opportunity to put material learned on first day to practice
  • I was overall very satisfied with the course. I feel I have learnt some valuable skills should I ever want to do a more involved course to build on that. More importantly, I had never done any climbing / serious scrambling so the course offered me a good introduction to it!
  • Useful to increase confidence in scrambling and feel more secure on more challenging terrain
  • Course format is very good. The instructor Iain was very nice, knowledgeable and pedagogical.
  • Really helpful skills, friendly and knowledgeable instructor, opens up new doors
  • Could be a bit slow sometimes, thought we would be able to cover more
  • Scrambling on first day involved climbing up through lots of heather

Philip Withnall on behalf of 3 CUHWC members, February 2016

Grant recipient(s): 
Arion P, David H, Sumita C
Course description: 

Remote Emergency Care Level 2

Grant awarded: 
£35 each
Course cost: 
£70.00
Report: 

Anyone can have an accident at any time – it’s a sad fact of life. Knowing first aid skills relevant to dealing with an accident is really important: as well as potentially saving a life, you’ll also feel much more comfortable and confident out and about.

REC 2 is all about basic steps to take to preserve life and aid recovery, with a heavy slant on first aid in the outdoors where resources may be limited and help be some time away.

Skills acquired:

  • First aid kit – equipment to pack in different situations.
  • Concrete first aid techniques – First response procedure (DRABC), CPR, recovery position, choking, log roll, dressing injuries, tourniquets, epi-pens, etc. Also more generalised advice on hypothermia, stroke, burn, diabetes, tics and more.
  • Practice in first response and preliminary diagnosis with lots of simulated first aid situations.
  • Legal / procedural aspects of providing first aid and medicine – very useful as (Arion is the) incoming safety officer. Would recommend to future incoming safety officers if they don't already have this experience.

Good and bad points about the course:

  • Being an outdoors course, the scenarios were all really relevant to hillwalking and climbing. Being on the course with other outdoors-y people meant lots of people had their own experiences to share.
  • Lots of practical work – practising techniques on dummies and real people, and extended injury simulations which were very useful in synthesising these techniques.
  • Tangentially, it was good to practise using an epi-pen (+other brands) as I can never remember which way up it goes!
  • The trainer was experienced and we got a lot of practical training, a bit more on hypothermia would have been nice.

Josh Abrahams on behalf of 6 CUHWC members, June 2015

Grant recipient(s): 
Josh A, Ben B, Sumita C, Zekang C, Sam L, Heidi SØ
Course description: 

Scrambling

Grant awarded: 
£85
Course cost: 
£120.00
Report: 

2-day scrambling course on the Rydal trip, covering using ropes and moving as a group. In the first day we learnt how to use ropes, how to tie knots and different body positions to help other people. We did two small scrambles near Coniston Old Man and Yew Pike, though we didn’t finish the latter due to bad weather.

On the second day, we practised scrambling on Jack’s Rake.

The instructors were well organised, patient and experienced; although some participants thought there wasn’t enough practice during the 2 days, and that perhaps 2 days was too short.

Everyone got to try all the different positions — leading, being in the middle and being the last person. We did a couple of different scrambles, none of which were particularly challenging, which left plenty of time and energy to focus on things like doing knots right and repeating things we didn’t get the first time around.

“If you think climbing is difficult and dangerous, you will change your mind, with confidence.”

One participant suggested that participants with basic climbing experience would be better suited to the course if they wish to confidently lead after the second day.

Fingal Loh, March 2015

Grant recipient(s): 
Fingal Loh
Course description: 

Winter skills

Grant awarded: 
£100
Course cost: 
£250.00
Report: 

Winter skills course in March 2015, led by Nineonesix Guiding, in Scotland.

On the first of our three days we headed up above the snowline to learn how to stay upright on steep, snowy ground — kicking and cutting steps, ice axe usage and then walking with crampons — followed by some self-arresting. Sufficiently soaked, we put our skills to the test and climbed the ridge onto our first Munroe, Aonach Mor, with great views across to Ben Nevis. The next day took us to Glen Coe where we learned some rope skills, including how to abseil with a snow anchor and belay with a snow bucket and ice axe. Our reward on the last day with a traverse of the second half of the CMD Arete which was a great way to consolidate and bag another Munroe on Carn Mor.

Rose Pearson on behalf of 5 CUHWC members, February 2015

Grant recipient(s): 
Tom Leach, Adrien Lefauve, Eleri Cousins, Tom Hare, Josh Abrahams
Course description: 

Remote Emergency Care Level 2

Grant awarded: 
£65 each
Course cost: 
£65.00
Report: 

Basics of 1st aid in outdoor environment, suitable for beginners. The course mostly focused on the DR ABC method and equipped us with a good set of skills to deal with the major sources of accident that could happen during a walk with CUHWC. The following topics were covered, in terms of diagnosis and first treatment: cardiac arrest, concussion, fractures, compression, stroke, heart attack, anaphylactic shock, asthma, heat exhaustion, heat stroke, shock, spinal injury, internal chest wound, epileptic seizures, hypothermia, faint, hypoglycaemia.

The course knew its limits. Scenarios were useful. Outdoor-focussed — it didn’t assume we’d have all the facilities and equipment likely to be found in civilised areas. It rained!

An excellent opportunity for those involved to either brush up their skills or to learn from nothing! The instructor (Angie) was good and allowed the content to be skewed slightly to what was most useful for us as hillwalkers. She had good war stories.

One of the attendees specifically took the course after a trip where they helped someone with a head injury on Haystacks; they now feel prepared for more, and would recommend it to all hillwalkers.

Anthony Cooper, June 2014

Grant recipient(s): 
Anthony Cooper
Course description: 

Remote Emergency Care Level 2

Grant awarded: 
£50
Course cost: 
£100.00
Report: 

The course was held in Christ’s College. It began as a classroom exercise with a healthy mix of discussions and scenarios as we covered the DrABCs (Danger, Airways, Breathing, Circulation). Next we moved on to other common ailments (allergic reactions, chocking, stroke [FAST], heart attack, Diabetes and Hypothermia). Of these, hypothermia was of particular interest! In general, however, our instructor was particularly adept at relating the material we were covering to our interests in the outdoors. We regularly moved outside on to Christ’s Pieces and had some more in-depth scenarios. The course was a useful refresher of familiar first aid practices and introduction to new practices. The outdoor scenarios were particularly useful.

Thomas Leach on behalf of 4 CUHWC members, April 2014

Grant recipient(s): 
Peter Kirkwood, Rose Pearson, Rebecca Howard and Henry Miller
Course description: 

Remote Emergency Care Level 4 (Expedition Stream)

Grant awarded: 
£45 each
Course cost: 
£90.00
Report: 

The course was held in Churchill College in Easter Term. Our instructor, Ric, got started right away and we quickly revised all the material from the REC 2 course in the first morning. We then took a break from the class room and used a few scenarios to make sure we had a firm grasp on this foundation material. The afternoon was then spent introducing some new concepts and revisiting others in greater depth. Highlights (for me at least) included learning how to stabilize a broken pelvis, apply traction to a broken femur, and what to do in case of cold injury. The next morning we returned early and spent a little more time in the classroom covering hygiene and snake and insect bites before heading outside of an afternoon of scenarios. These were much more complex than those we encountered in the REC 2 course. I think, all participants will agree these were the highlight of the course. It was great to be able to spend several hours consolidating the skills we had just learnt.

Rose Pearson

Thomas Leach on behalf of 5 CUHWC members, January 2014

Grant recipient(s): 
Vicky Ward, Henry Miller, Simon Williams, Rose Pearson, Laurent Michaux
Course description: 

Remote Emergency Care Level 2

Grant awarded: 
£30 each
Course cost: 
£64.00
Report: 

The course was held in Girton College. It began as a classroom exercise with a healthy mix of discussions and scenarios as we covered the DrABC’s (Danger, Airways, Breathing, Circulation). Next we moved on to other common ailments (allergic reactions, chocking, stroke [FAST], heart attack, Diabetes and Hypothermia). Of these, Hypothermia was of particular interest! In general, however, our instructor (Angie) was particularly adept at relating the material we were covering to our interests in the outdoors. With this all covered by lunch on the second day, we moved outside and began some more in-depth scenarios. The participants on the course agreed it was a useful refresher of familiar first aid practices and introduction to new practices. In addition, the participants found the outdoor scenarios to be particularly useful. The participants should now have the skills required to respond quickly and safety to any medical incident they are likely to encounter in the hills.

Rose Pearson

Tom Leach on behalf of 6 CUHWC Members

Grant recipient(s): 
Vicky Ward, Alex Law, Anthony Cooper, Gareth Ainsworth, Shen Gao and Conrad Koziol
Course description: 

Navigation Course, More than Mountains, Lake District

Grant awarded: 
£65 towards total cost
Course cost: 
£125.00
Report: 

Starting from the bunkhouse Nick (the instructor) introduced us to the 4Ds of direction, distance, description and duration. Using these categories Nick got us to implement these in practice in order to navigate and plan our route to the walnar scar track and up to white pike. Repeating this process several times we went across to white maiden before descending attempting (and largely failing) to try and find an old path which crossed our route. On our way up Caw Nick got us to implement our compasses and use bearings to send us in search of ring contours so that we could get a handle on the greater intricacies of map navigation. All members on the course agreed it was a good refresher of previous knowledge as well as an introduction to concepts they had not met before. All participants should be able to guide walks more confidently in future.

Peter Kirkwood on behalf of 4 CUHWC Members, June 2013

Grant recipient(s): 
Tom leach, Daumilas Andrickas, Fiona Petersen & Mike Simpson
Course description: 

Scrambling Course

Grant awarded: 
£150
Course cost: 
£320.00
Report: 

Based on the grade-3 Pinnacle Ridge on St Sunday Crag in the Lake District, the course involved teaching us the basic scrambling techniques and skills involved in undertaking a high-end scrambling route. Firstly, we were taught the tricks of scrambling navigation (which as we proved can be one of the trickiest aspects!) through choosing the correct line up the rock through the use of a guidebook.

On the easier, less exposed section of the scramble, we practiced our balance, learning to read the rock and position our hand and feet accordingly to remain as stable as possible. As we began to scramble up the ridge, we donned our harnesses and helmets and began to practice ropework, practicing setting up belays to provide security on exposed terrain, and support any less confident members of a group, using a variety of slings and nuts. On the crux of the route, a short section of Moderate rock climb, we learnt how a walk leader might place protection during the climb to protect themselves in the result of a fall.

Overall, all four participant learnt a great deal from the course, and are now much more confident about undertaking (and leading) scrambling routes in the future.

Josh Jones & Philip Withnall, March 2013

Grant recipient(s): 
Josh Jones & Phil Withnall
Course description: 

REC Level 2 first aid, Cambridge

Grant awarded: 
£20pp
Course cost: 
£120.00
Report: 

We spent an enjoyable two days under the instruction of Louise Worsley, who has led several first aid courses for the club before. We covered the basics of first aid, and then worked through a variety of fun and useful scenarios, covering many first aid situations which could occur while hill walking. The scenarios also taught us how to manage an emergency scene, which turned out to be more important than we thought.

There were 12 participants on the course, with the other 10 coming from other outdoors groups in Cambridge — an arrangement which worked very well.

Everyone passed the course, and enjoyed the two days with Louise. The two CUHWC members, as well as the members of other outdoors groups, should be more confident in dealing with medical emergencies in future.

Peter Kirkwood on behalf of 5 CUHWC Members, February 2013

Grant recipient(s): 
Feyruz Yalcin, Paul Cook, Paul Fox, Anne Moindrot, Philip Withnall
Course description: 

Navigation course, More than Mountains, Lake District

Grant awarded: 
£10pp
Course cost: 
£120.00
Report: 

We started the day by recapping map reading, including the important difference between paths and rights of way, as well as how to read contours. Starting from the bunkhouse, Nick (the instructor) made us navigate around the valley, reading out our location each time and planning our route to a given destination using the 4 Ds: direction, description, distance and duration. We repeated this several times on our way to Green Crag, also covering timing and counting steps on the way as well as some aspects of route planning (avoiding bogs, for example). After climbing Green Crag, Nick introduced us to compass bearings, and we used them to navigate some ring contours on our descent in cloudy conditions. Overall everyone seemed pleased with the course. Various members of the group should be able to confidently lead walks in future.

Peter Kirkwood, April 2013

Grant recipient(s): 
Peter Kirkwood
Course description: 

Mountain Leader Training

Grant awarded: 
£150
Course cost: 
£365.00
Report: 

Gareth Davies of Blue Peris provided an excellent ML course in unseasonable conditions. Some of the navigation and group management techniques taught on the course will be useful when leading walks and scrambles on club trips.

Becky Howard, December 2012

Grant recipient(s): 
Becky Howard
Course description: 

ML Training, Blue Peris, Snowdonia

Grant awarded: 
£100
Course cost: 
£365.00
Report: 

The Mountain Leader training course at Blue Peris (Snowdonia) was really good fun and allowed me to improve my confidence at navigation, particularly in difficult visibility and learn new skills such as rope work for walking groups.

Dave Mackenzie, Andrena Ball & Becky Howard, July 2012

Grant recipient(s): 
Dave Mackenzie, Andrena Ball & Becky Howard
Course description: 

Alpine Skills course

Grant awarded: 
£60 per person
Course cost: 
£600.00
Report: 

We learnt a lot about ropework on glaciers and rock routes, crampons, ice axes, crevasse rescue etc. and had extensive practice with all of these, but also gained experience in planning and executing longer alpine tours. We also refreshed our knowledge of basic navigation and first aid in the mountains. Spending time in the mountains with a guide has really improved my confidence to now go and plan my own routes and alpine tours. I would certainly recommend it to anyone planning getting into alpine mountaineering.

Laura Burrows, July 2012

Grant recipient(s): 
Laura Burrows
Course description: 

Mountain Leader Award Training

Grant awarded: 
£100
Course cost: 
£365.00
Report: 

The Mountain Leader training course at Blue Peris (Snowdonia) was really good fun and had an excellent mix of learning new skills, such as rope work and river crossings, and practising old skills, such as navigation. It’s a great course for people who just want to improve their skills for themselves as well as those who plan to lead groups in the future. I would definitely recommend it to all members of CUHWC.

Bethan Gudgeon on behalf of 11 CUHWC members, June 2012

Grant recipient(s): 
Bethan Gudgeon & 10 others
Course description: 

Outdoor First Aid (Level 2)

Grant awarded: 
£20 per person
Course cost: 
£68.75
Report: 

This highly successful course was run by Jon Parry to enhance all of our skills in Outdoor First Aid and in particular to increase our ability to respond in situations where First Aid or Medical Assistance is needed in really remote situations such as on expedition. We learnt about a full range of First Aid, from dealing with severe cases of trauma to how to avoid, and the importance of not ignoring early signs of dehydration and heat exhaustion, all important and useful knowledge to have in situations both on CUHWC trips and on other hillwalking or mountaineering trips with CUHWC members.

Peter Kirkwood on behalf of 8 CUHWC members, April 2012

Grant recipient(s): 
Peter Kirkwood and 7 others
Course description: 

REC Level 2 First Aid Course

Grant awarded: 
£20 pp
Course cost: 
£66.00
Report: 

Louise Worsley provided an excellent course teaching participants how to respond to a variety of emergencies in the outdoor environment. The two-day course began with classroom theory sessions during which we were taught the basics of diagnostics and treatment. The best part of the second day was spent practising our newly acquired skills through role play. During role playing a variety of potential injuries were encountered - open fractures, hypothermia, sprains, blisters and exhaustion. In every instance the casualty recovered remarkably quickly.

I am confident that the course participants are now much better equipped to help in a real emergency than they were before the course.

Peter Kirkwood on behalf of 4 CUHWC members, March 2012

Grant recipient(s): 
Peter Kirkwood, Mark Jackson, Kerrie Taylor-Jones & Lucy Stone
Course description: 

Scrambling course, More than Mountains, Lake District

Grant awarded: 
£148
Course cost: 
£288.00
Report: 

After navigating to the start of Pinnacle Ridge, a grade-3 scramble, we spent an hour practising emergency rope work for helping nervous or injured walkers from the hillside. We then donned harness and helmet before starting up the ridge. On easy terrain at the bottom of the ridge we practised setting up belay stations with various combinations of slings, nuts and cams. The scenario we were set was that “a competent group” member should lead a pitch, set up a belay station then bring up less confident group members. Each of us was given ample opportunity to play the role of the competent member. As we approached the crux, a 5m section graded as a moderate rock climb, we were shown how a leader might place gear for protection during a climb.

Overall the four participants were very pleased with the content of the course.

For a second description of the course, go here and scroll down to Mark's course report.

Joe Hobbs, September 2011

Grant recipient(s): 
Joe Hobbs
Course description: 

Mountain Leader Award Training

Grant awarded: 
£150
Course cost: 
£515.00
Report: 

On this course, we covered the full range of skills needed for mountain leadership. On the first day, this predominantly involved micro-navigation, with some learning about the mountain environment. This was followed on the second day by group management, supervision and supporting group members over difficult terrain walking from the Ogwen valley. The third day was based at the centre, covering the emergency ropework, access & environmental issues, river crossing and emergency actions, including carrying a casualty (not advised – it's hard work!). The fourth day involved further work on providing security on steep ground and emergency techniques – belays, abseils and confidence roping on the 'craglets' above Pen-y-Pass and finished in time for us to return and get organised for the expedition part of the course.

The expedition took the final 2 days of the course, starting at Bethesda and walking over the Carneddau to our campsite near a llyn. After taking it in turns to navigate and 'lead' the group, we arrived at our campsite, pitched our tents and cooked our supper. We climbed up to a nearby peak just in time to see the sun set and after a short stop at the top (made better by the instructor making tea – I'm now after a JetBoil!), we set off on our night navigation exercise. Working in pairs, we found our patch of flat ground on the mountainside then kept track while the other pairs went looking for their puddles/tarns. We arrived back at camp and crashed into our tents for a gusty night! The final day involved further turns at leading and managing the group, on our way back to the Ogwen valley and our waiting minibus! We returned to Plas-y-Brenin to get sorted for the journey home and to debrief.

The days out were reinforced with evening lectures on weather, environment, route planning and some use of the climbing wall (not part of the course, but nice to get to know the other people on the course and always fun!). Overall, a very valuable week and I hope to return soon for assessment. I hope it will be as much fun!

Andrew Williamson on behalf of 4 CUHWC members, March 2011

Grant recipient(s): 
Andrew Williamson, Dave Mackenzie, Kate Humphris & Mike Draper
Course description: 

Level 2 Wilderness First Aid Course; Girton College, Cambridge

Grant awarded: 
£60
Course cost: 
£234.00
Report: 

Following the success of last year’s First Aid Course, the club decided to run a second this year, bringing back the fantastic instructor, Louise. This was to be the same as the one from the year before: a Level 2 Wilderness First Aid Course. This aims to cover basic first aid skills, but places more of an emphasis on how casualties are to be dealt with in exposed and remote environments, as opposed to urban ones, where emergency services are seldom more than several minutes from the casualty (as opposed to hours in wilderness environments). Louise’s knowledge of many different scenarios and how to deal with them was truly first class. She has also had first-hand experience of dealing with many of the problems with which we dealt, thus being able to root the theory in real-life examples. The course was run at Girton, giving many who weren’t at Girton the opportunity to actually visit too. While the hillwalkers on this year’s course will still in greatest number (six of us - only four of them applied for and received AGTF funding), there were a few from other societies too, in order to fill the course – four from the Cambridge University Travellers’ and Explorers’ Club and one from the Cambridge University Rambling Club. One person had to pull out on the morning of the course.

Those who had been on first aid courses before (not many of us) recalled the standard ABC procedure for checking casualties. This was expanded to AAABCDEEE, with each letter representing the following: Assess Incident, Assess Patient, Airway, Breathing, Circulation, Damage, Emotional Care, Environmental Consideration and Evacuation. It wasn’t long after the initial theory of the day that we were undertaking our first practical, which involved the AAABC letters of the above sequence. The day continued to focus on these aspects. Practicals and scenarios were in abundance, with the theory being nicely broken up by these. The grass and wooded area outside the room in Girton were ideal for these; although, initially we had used the middle of a small road due to the grass being wet… Thankfully this didn’t result in any real first-aid incidents. Being able to lie unconsciously was particularly appealing given many of those taking part were shattered after the second Cambridge term of the year. Some superb acting was seen during other scenarios, where participants were asked to have pretend panic attacks or otherwise. The first day concluded with some CPR-training on Little Anne, who failed to come around as a result. Given there is only a 0.02% chance of this occurring if the heart stopping wasn’t caused as a result of drowning or a lightning strike, I can’t say any of us were particularly optimistic to begin with anyway.

The second day moved onto the D (Damages) section of the sequence. These are normally the things that one will have to deal with in a first aid situation, including burns, cuts and fractures. There was also some work on spinal injuries, although Louise said she hoped none of us would ever have to deal with such things as it would really be a nightmare. Nevertheless, log rolls onto spinal boards were practised. Our scenarios during the second day moved into Girton’s Orchard, near to where lacrosse matches were being played. One of Girton’s second-year match commentators was particularly eager to ensure that we weren’t tourists trying to steal the Orchard’s apples (in March..?)! I think we did have a couple of ‘deaths’ over the two days’ worth of scenarios, but relative to the number of scenarios completed, this is probably acceptable. Some discussion of altitude was included in the day at one participant’s request. The day finished with some talk of what should be included in a first aid kit. SAM splints were something many of us hadn't heard of before the course, but which we now all thought were key first-aid items and as such will purchase one. During one scenario, one participant also demonstrated how this can be immensely useful for punishing a casualty whose illness had been stupidly self-inflicted as a result of lack of water and food...

I can say with some certainty that all had enjoyed the days and were now (more) equipped with the skills to deal with first aid incidents in mountain (desert, rainforest, river or volcano) environments. Hopefully, such incidents won’t need to be dealt with anytime soon, but having the skills to be able to do so makes us all much more confident about enjoying the time we do spend outdoors. (Only weeks after last year’s First Aid Course, several members did have to deal with a casualty on a canoeing trip; let’s hope this isn’t repeated this year.)

Anyone considering doing such a course in the future is strongly recommended to do so; everybody who regularly goes to such exposed and dangerous environments should be equipped with these skills. Of course, they also come in useful in urban environments too.

Andrew Williamson, 21 March 2011

Elena Yudovina, March 2011

Grant recipient(s): 
Elena Yudovina
Course description: 

CUMC Winter Skills Training

Grant awarded: 
£75
Course cost: 
£87.00
Report: 

The two-day winter skills course in the Highlands (Torridon) was an excellent introduction to winter mountaineering, covering the basics of moving on the snow, stopping yourself from moving on the snow, belaying, and abseiling. The NineOneSix instructors were very friendly and knowledgeable, especially about the local mountains (and where to find snow at the end of March), and open to suggestions of what to cover in the course. At a price of £87 for a two-day course and accommodation, it’s also a bargain!

Joe Hobbs on behalf of 10 CUHWC members, June 2010

Grant recipient(s): 
Ten current CUHWC members
Course description: 

2-day Wilderness First Aid Course (leading to Remote Emergency Care Level 2 qualification), Jesus College, Cambridge

Grant awarded: 
£180
Course cost: 
£600.00
Report: 

Seemingly minor first aid incidents can rapidly become very serious in a wilderness situation where exposed to the elements and with no immediate access to hospital facilities and carrying only minimal amounts of equipment (ie when hillwalking). Priorities change and first aid becomes a much more inventive process of ‘making do’ with what you do have with you. A group of Cambridge hillwalkers attended a two-day wilderness first aid course at the end of Easter term 2010, in order to learn effective first aid knowledge, procedures and skills for a ‘wilderness’ situation...

Thursday dawned bright and early (very early for those who had returned home at dawn from May Week festivities...) and a group of fresh (and not so fresh)-faced hillwalkers found their way to Jesus forum ready to begin the eagerly anticipated Wilderness First Aid Course. Introductions revealed the tremendous scope of participants’ outdoor activities and the (rather limited) extent of prior wilderness first aid knowledge. Nevertheless, our trainer Louise was undaunted and optimistic. The day’s proceedings got off to a fascinating start, with an abundance of acronyms and acrostics to guide us through the twists and turns of basic wilderness first aid knowledge. Theory was complimented by practice throughout, with participants donning sunhats and shades to venture out into the ‘wilderness’ of Jesus College gardens for ‘live’ scenarios. Significant sleep-deprivation failed to manifest itself, even in unconscious casualties, and panic attacks were definitely energy-abundant, whether triggered by trees, feathers or other unusual ‘phobias’. On Friday, participants progressed to broken bones, allergies, serious wounds and spinal injuries. Unfortunately, having been told that spinal injuries can only occur after a 1m drop or a collision with a speed difference of 30mph, one participant demonstrated that it is all too easy for the memory to combine these conditions so that a 30m drop is needed before ‘spinals’ become worthy of consideration... Nonetheless, much was learned in the relaxed but conscientious atmosphere.

Overall, the course was a resounding success, teaching an enormous amount to all and much enjoyed. We greatly appreciated the knowledge and wisdom passed onto us by our brilliant trainer, Louise. But this appreciation became particularly real when a number of us found the need to apply our newly acquired skills less than a fortnight later, on an unofficial trip to the wild backwaters of the Norfolk Broads. It was a shock for some to see real blood in place of stripy green and yellow gaffa tape, to the extent that one casualty almost became two... However, the situation was salvaged by the other capable wilderness first aiders, with the help of a positive group spirit (bordering on general amusement), some trusty latex gloves (unfortunately a pair which had already had an intimate acquaintance with Jesus’ gardens) and copious amounts of duct tape (note: in climates liable to see some sun –probably no need to worry about Scotland or the Lake District – choose SILVER rather than BLACK duct tape, in order to avoid burns). Within two more days, wilderness first aid experiences multiplied to include severe shock, high impact collisions (human on human...), phobias (of fish...?) and grievous burning of the tongue (surprisingly difficult to hold under running water for an entire minute...). I hasten to reassure readers that none of these injuries were incurred whilst actually hillwalking. However, it only goes to show that the skills learned in a Wilderness First Aid course can come in handy in almost any setting or situation.

Report written by Kirsty Brown, 11/08/2010

Simon Willliams, Summer 2009

Grant recipient(s): 
Simon Williams
Course description: 

Mountain Leader Training Course at Plas y Brenin in Snowdonia

Grant awarded: 
£150.00
Course cost: 
£475.00
Report: 

The ML training course run by Plas y Brenin is an excellent course for competent and experienced hillwalkers. In 6 days it covers pretty much all areas of hillwalking skills including advanced navigation, emergency ropework, emergency procedures, group leadership and campcraft. It develops your knowledge of the weather, the environment and the landscape.

The centre is very well run, the rooms are smart, the food excellent and the staff friendly and excellent teachers. The cost may be high but it is well worth it.

Ian Patrick, July 2009

Grant recipient(s): Ian Patrick
Course description: ISM Student Alpine Week
Course cost: £635
Grant awarded: £50

In summer 2009 I went on the Student Alpine Week course offered by the ISM, based in Leysin and operating throughout the Swiss Valais. The course focuses on providing someone with hill walking and a little climbing experience with the skills necessary to be a safe alpine mountaineer.

The course covered all of the necessary techniques to get started in mountaineering, and included many of the skills needed for scrambling and winter walking in the UK. Our guide was friendly and helpful, and tailored the course to suit the group as the week went on. We managed successful ascents of the Pigne de la Le and the Pigne d’Arolla.

After the course we held the club trip at Saas Grund, where we climbed the Alphubel (4206m) – I definitely feel capable of mountaineering with friends unguided after my experiences on the course.

The course is excellent value compared to similar non-student courses, and I thoroughly recommend it to any experienced walker itching to get up some alpine peaks!

Valerie Brandt, June 2009

Grant recipient(s): 
Valerie Brandt
Course description: 
Bronze Map and Compass Course in the Peak District
Grant awarded: 
£75.00
Course cost: 
£99.00
Report: 

A great course for those new to navigation is the Pete Hawkins Bronze map and compass course. You will be introduced to the nuances of navigating over the course of two evening lectures and two practice days in Tideswell, in the Peak District.

Pete goes beyond the Bronze syllabus and allows you to practise not just map reading, but also compass navigation in a small group setting. Pete has 25+ years of hillwalking experience, and knows how to tailor the course at an individualised level, making him an ideal teacher.

I learned a whole lot in a really relaxed atmosphere, and the course was easy to get to by public transportation. If you need a place to stay, I recommend Poppies B&B as is it as cheap as a youth hostel, is ideally situated for the course, and is actually quite nice! I certainly would recommend this course for beginner navigators!

Dave Farrow, 2009

Grant recipient(s): 
Dave Farrow
Course description: 
Grant awarded: 
£75.00
Course cost: 
£150.00
Report: 

The outdoor first aid course I attended was refreshingly different in content and way of teaching to other first aid courses I have been on previously. The excellent quality of teaching and interactive scenarios was a great way to learn, not just about treatment but also about the victim's point of view.

It was a hard two days, with over 8 hours teaching both days, but the result is well worth it. Since the course, I have felt much more confident about treating people in the outdoors and would recommend every hillwalker to do a similar course.

Caroline Hepburn, January 2009

Grant recipient(s): 
Caroline "One-Crampon Wonder" Hepburn
Course description: 

Winter Skills Day during a trip to Scotland at New Year 2009

Grant awarded: 
£25.00
Course cost: 
£40.00
Report: 

On the first day of the unofficial New Year trip to Corrour, those of us who hadn't done any winter walking before hired a guide to teach us anything he thought we needed to know. We learned to walk using crampons and ice axes - uphill, downhill and sideways - and practised slipping (in my case often unintentionally) and grabbing the ice axe.

Learning ice axe arrests was good fun although our instructor felt we should concentrate on not needing to do one. We even tried some very easy "ice-scrambling". I discovered the truth in the phrase "the right tool for the right job" - in other words if you try to put Dave's size eleven crampons on Caroline's size four boots, Caroline will spend a lot of time carrying one of them.

Dave Farrow, Alex Pericleous and Simon Williams, Summer 2008

Grant recipient(s): 
Dave Farrow, Alex Pericleous and Simon Williams
Course description: 

ISM Student Alpine Week in the summer of 2008 in Leysin, Switzerland

Grant awarded: 
Simon and Dave were awarded £50 each towards this cost, and Alex was awarded £100 for the alpine course and a wilderness first aid course
Course cost: 
£545.00
Report: 

The Student Alpine Week course run by the International School of Mountaineering was attended by Simon Williams, Alex Pericleous, and Dave Farrow. They were also some duffers on the course. It started with two days of rock climbing, via Ferrata and general skills on mountains.

The third day was spent walking up to the Cabine D'Orny, where we learnt the basic of glacier travel, the use of ice axe and crampons, and roping up. The next morning we made an alpine start to cross the Trient glacier before a scramble, alpine style up the Agille Du Tour. The last day was spent on a rocky peak near the hut before walking out.

Many skills were learnt, and others improved, that will allow us to maximise our enjoyment and safety in the British hills. The quality of instruction was excellent, with the guides teaching rather than guiding and always willing to answer questions with well-reasoned answers. We would recommend anyone thinking of alpine peaks, winter routes in the UK or simply some fun and adventure to consider the ISM courses or similar ones run elsewhere.

Caroline Hepburn and Alex Pericleous, Summer 2008

Grant recipient(s): 
Caroline Hepburn and Alex Pericleous
Course description: 
Grant awarded: 
Caroline was awarded £75. Alex also applied for a grant for the ISM Student Alpine Week and was awarded £100 in total
Course cost: 
£95.00
Report: 

Over the summer Alex Pericleous and Caroline Hepburn went to deepest darkest Sussex for a two day wilderness first aid course. After initial chaos (including nearly having to spend Friday night in a bus shelter) we were picked up in a landrover and taken to where we were meant to be. The first aid course took place in a forested area where we set up camp and were warned that if the rain came we'd still be first-aiding.

We practiced various techniques for bandaging, splinting, and recovery-positioning on each other. We improvised stretchers and splints from logs, coats, ropes, roll mats and pieces of rucksack frame and Alex (perhaps foolishly) allowed himself to be tied in a sleeping bag to a stretcher in order to be "carried off the hill". The resusi-ann was duly given CPR and even attacked with a defibrillator but as usual nothing could be done to bring her round. We learnt the signs of and how to deal with hyper- and hypothermia. We dealt with spinal injuries and made cervical collars from roll mats and triangular bandages.

The main feature of the course other than the teaching were the scenarios. These were very realistic (fake blood included) and we were told at the beginning to do exactly what we would really do. It's a lot harder to cut through a pair of trousers than it looks. Our scenarios were 1) walking along and randomly seeing a man lying unconscious in a stream (hopefully shouldn't happen too often), and 2) a member of our group went for the midnight toilet break and fell down a gully.

Since we were camping on site we were shown how to light fires using sticks and bows, although I don't think any of us managed it, and we built a shelter made of sticks and leaves. Apparently people have spent the night in these things and they are quite warm, but you tend to wake up covered in slugs. No one volunteered to try out ours! The course was very practical and useful for situations where you may find yourself somewhere where an ambulance won't get there in five minutes (up a hill maybe). We were encouraged to improvise in the lack of proper equipment - although triangular bandages have seemingly infinite uses.

Alex Tuck, December 2007

Grant recipient(s): Alex Tuck
Course description: 2-day Winter Skills course in the Cairngorms with Alpha Mountaineering
Course cost: £100
Grant awarded: £70

This course provided an ideal introduction to winter walking, and was very appropriate for the types of conditions that might be experienced on a club trip in winter. The course covered the use of ice axes and crampons, crossing/ascending/descending snow slopes, emergency belaying techniques, emergency shelter construction and testing for avalanche-prone conditions.

The skills acquired from this course will (and have already) be useful both for weekend and holiday trips in winter, as well as unofficial club trips (of which there currently seem to be an increasing number). I would encourage more grants to be made for this type of course, as these skills are only really useful if everyone in a walking group has them – so the more people in the club proficient in winter walking, the more opportunities there will be to put them into practise.

The guide, Nick Carter, was excellent. He seemed fairly competitively priced, and was extremely knowledgeable. We combined learning new skills with having decent walks (and bagging Cairn Gorm in the process!), and Nick was very efficient at replying to correspondence. He added some photos of our 2 days to his website, and provided a CD with many other photos on. I would definitely recommend him to others wanting a guide in Scotland – for walking, scrambling or climbing.

Will Carroll, August 2007

Grant recipient(s): 
Will Carroll
Course description: 
Student Alpine Ascents course run by International School of Mountaineering, Leysin
Grant awarded: 
£90.00
Course cost: 
£545.00
Report: 

Please outline what you have learned:

The course centred upon techniques used to reach Alpine peaks of difficulty up to PD. The aspect most relevant to UK hillwalking was practising rope techniques to improve security on steep ground, with minimum sacrifice of speed. This could be useful when undertaking more challenging UK scramble routes were walking group members to appreciate the reassurance of a properly used rope. Alternatively, in the absence of a rope, such experience will assist the difficult decision to abort a route that is overly demanding, or out of condition.

Crampon use was practised extensively during glacier traverse. This skill is occasionally applicable in UK hills.

It is noteworthy that both of these relevant skills require equipment not routinely provided by CUHWC. Although I would not suggest that ropes and/or crampons were acquired by the club, it may be advantageous to officially determine who amongst the membership owns such kit, and is competent in its use.

Good points about the course:

  • The course was run by a single guide who was dedicated to a group of 6 people for the entire week. The program was extremely flexible - tailored to our specific expectations and skills at the time of the evening briefing at the start of the course.

Bad points about the course:

  • The weather deteriorated during the second half of the course which required the plans to be modified at short notice. This meant that the first mountain ascent was also the last. We were, however, able to practice some additional technical rope skills in a valley location. Although I was broadly familiar with these techniques it was helpful to be "taught" that what I understood was indeed good practice!

Would you recommend this course to others?

Yes. You ordinarily need to do the "Student Alpine Week" beforehand, or at least (as in my case) have a commensurate level of skill and experience.

Have you any suggestions about the Andy Gibson Training Fund?

I only made application as a result of directed encouragement in a conversation at the pub. Maybe more extensive official publicity would help applications. Perhaps the club committee could seek out and advertise to the membership the kind of courses whose CUHWC participants would likely succeed in an application to the fund.

The process is certainly efficient by my experience - whether the internal arrangements are efficient, I could hardly pass comment...

David Crosse, December 2006

Grant recipient(s): 
David Crosse
Course description: 

Activity First Aid course run by St. John Ambulance at Wallisdown, Poole

Grant awarded: 
£40.00
Course cost: 
£58.75
Report: 

First Aid is both about the basic knowledge to make a potentially life-saving difference and about having the confidence to deal with a medical situation. Being a regular hillwalker and also a classic Cambridge undergraduate medical student [i.e. one who might be able to tell you the metabolic intermediates in the Krebs Cycle or what receptors mepyramine works at (actually I probably can't tell you these anymore) but wouldn't have a clue about how to actually do anything], I though it was time I learned some useful practical skills!

The first day involved an introduction to first aid (with some refreshingly simple physiology), followed by practising putting people in the recovery position and doing CPR on (although it seemed more like trying to do GBH to) Annie, from which arose the important question of why all female resuscitation manikins have this name. We also looked at burns, choking and seizures. On the second day we dealt with bleeding and bone and muscle injuries and practised tying bandages and slings while our instructor regaled us with stories of all the bits of fingers cleared from the cutting machines in the factory he once worked in. Allergic reactions, shock, bites and stings, burns, hypothermia and low blood sugar were also dealt with. A special question about how to deal with broken teeth, should someone in a group manage to fall on a rock (Alex!) then brought that day to a close.

The two-day Activity First Aid Course was certainly an extremely good general introduction to First Aid if you have not done any before, and it is a suitable course for those wishing to do ML. The course is designed for those involved with outdoor activities and, indeed, all 5 of us on the course had specific involvement with such activities. That said, the "Emergency First Aid" or "Mountain First Aid" courses such as those run at Plas-y-Brenin would have more direct relevance to hillwalking, but in terms of value-for-money and convenience I suspect the St John Ambulance Activity course is one of the best around.

Club Mascot

Ben More

Good news! We are delighted to announce that we have a new mascot called Ben More. Suitably named after a Scottish mountain (or maybe Mhòr). What an honour.

Feel free to add Ben More as a friend on Facebook to keep up with his adventures including his first day out.

Getting to know the past presidents

Ben feeling rather merry on Scales Trip 2014

Ben the Bear

Though he's never paid membership, Ben the (Koala) Bear was our mascot from the summer of 1991, when he was rescued from a skip behind the Cluanie Inn in Glen Shiel and named after the nearby hills. As he headed towards the inevitability of old age he had to have surgery several times but still managed to get out on the hills when the weather was nice.

You can add Ben as a friend on Facebook to relive his legendary excursions.

Ben on the Malvern Hills day-trip in March 2010

Ben's whereabouts are currently unknown. Whilst the club has never given up hope, we have come to the decision that a new mascot should be adopted.

Club Stash

If you are lacking in the CUHWC stash department, now's your chance to enter the world of haute couture and don a top that's the envy of Parisian catwalks. We currently have in stock T-shirts in three designs, beanies, and mugs! To proudly display your love of hills and adventure, read on, and contact the Social Secretary if you want to order.

T-shirts

Designs

Club t-shirts all come with the club logo on the front and have come in many back designs over the years, some of which are shown below (click on any image to view full size).

Logo

Logo - what's on the front of all our T-shirts.

Weather

All-weather

Weekend Options

Weekend Options

Location

Our 2011 compass design

Cantilever

CUHWC formed from people on the Cantilever. Printed in 2012 with optional one liner: 'Providing Hard Mountain Pleasure since 1989'

CUHWC 25th Anniversary

The anniversary design celebrating 25 years in the hills.

Road Signs

Road signs

They come in unisex (default) and ladies cut (note that S and M sizes are on the short side for both). Our current stock is:
  • Anniversary (£12)
    • L: 2 x red
    • XL: 1 x red
  • Road signs (£12.50)
    • S: 1 x navy
    • M: 1 x chestnut
  • All-weather (£12.50)
    • S: 1 x navy (ladies), 1 x red
    • M: 1 x navy (ladies), 1 x red (ladies), 1 x black, 1 x light blue (ladies)
    • L: 1 x navy, 1 x grey
  • Weekend Options (£12.50)
    • S: 1 x navy, 1 x black (ladies)
    • M: 1 x navy (ladies), 1 x grey, 1 x grey (ladies)

Fleeces

As it occasionally gets a bit chilly on trips, and since you may want to show off your CUHWC membership in winter too, we've also got Craghoppers half-zip micro fleeces. These are embroided with the club logo on the left chest, and with the club name on the back. Fleeces cost £23 and orders are made every year (whenever there is sufficient demand), so we have no stock. They come in black, navy, dark green and red for the unisex cut, and black and navy for the ladies cut.

Fleece design

Embroidery details

To keep you warm on summits!

Beanies

We've been recently ordering some Thinsulate fleece beenie hats to add to your collection! They're ideal to keep your head and hears warm on a chilly walk! They cost £8 each, and our stock is:
  • Black
    • S/M: 1
  • Navy
    • L/XL: 1

Our beenie hats

Mugs

Hillwalking and tea sort of go hand in hand. If nothing feels better to you than a hot cup of tea after a cold winter walk, or simply after your daily cycle ride, this mug is for you! Ideal as a gift for friends and family too. They cost £7 each and we've got some left, so email your social sec if you want one.

CUHWC mugs!

Committee

  • President
  • Meets Secretary
  • Social Secretary
  • Junior Treasurer
    • Ben Brunt (cuhwc-treasurer at srcf.net) at Magdalene.
  • Safety Officer
  • Membership Secretary
    • Sarah Martin (cuhwc-membership at srcf.net) at Murray Edwards.
  • Senior Treasurer
    • Dr James Hickson at Pembroke.

  • Please start the subject line of your email with [CUHWC]

Other useful contacts

Mailing List: This is normally maintained by one or more of the committee; there is a separate address for subscription, unsubscription and any other issues.

Website: This website was designed and built by Matthew Graham and is maintained by the current committee. If you have any questions about the website, please email the webmaster.

Postal address:
CU Hillwalking Club
c/o Cambridge University Students’ Union 17 Mill Lane Cambridge CB21RX


Previous Committees

Year President Meets Secretary Social Secretary Junior Treasurer Safety Officer Membership Secretary
2017 Matt Arran &
Chris Hewetson
Arthur Griffiths Anabel Martinez Ben Brunt Callum Reekie Sarah Martin
2016 David Hoyle Sumita Chakraborty Matt Arran &
Grasilda Zenkevičiūtė
Zekang Cheng Arion Pons Ben Brunt
2015 Philip Withnall Camilla Penney Adrien Lefauve David Hoyle Josh Abrahams Anthony Cooper
2014 Thomas Leach Philip Withnall Marcus Taylor &
Jade Cuttle
John Ockenden Andy Howell &
Rose Pearson
Laurent Michaux
2013 Vicky Ward Simon Williams Chris Arran Philip Withnall Thomas Leach Eleri Cousins
2012 Andrew Williamson Laura Burrows
/ Joe Hobbs
Becky Howard &
Helen Phillips
Kerrie Taylor-Jones /
Mike Simpson
Peter Kirkwood Vicky Ward
2011 Matthew Graham Dave Mackenzie Joe Hobbs &
Kate Humphris
Doug Hull Andrew Williamson Mark Jackson
2010 Jo Smith Tom Ashton Jane Patrick &
Bethan Gudgeon
Matthew Graham Joe Hobbs Kirsty Brown
2009 Dave Farrow Joe Hobbs Caroline Hepburn Oliver Strickson Oliver Knevitt Tim Middleton
2008 Simon Taylor Alex Pericleous Katrina Stewart Ian Patrick Simon Williams Valerie Brandt
2007 Lucy Wright /
David Crosse
Emily Bibens /
Lucy Wright
Emma Fleetwood Marianne Park Richard Stirzaker Simon Taylor
2006 Alex Tuck Alison Beresford Olivia Imperiali David Crosse Mark Wildman Tom Ogden
2005 Michael Fordham David Pettit Ruth Pettit Mark Wildman Will Carroll Rob Bradford
2004 Michael Ashdown Kate Faloon Christopher Eggleston Clare Knox Helen Davis Fran Churchard
2003 Ed Cooper Andrew Peel Kate Faloon Hazel Uppington Michael Ashdown Oliver Lockwood
2002 Rob Baldock David Pickavance Marion Mcmillan Russell Goodall Nick Macgregor Venetia Bell
2001 Peter Bell Oliver Lockwood Lottie Kelley Russell Goodall Advaith Siddharathan Rob Smith
2000 Tim Shire Becky James Susie Rayson Emma Hutt Kate Boccadoro David Surrey
1999 Gareth Mawdsley Sarah Miller Austin Donnelly James Lingard Ruth Mccaffrey
1998 Tom Pritchard Carly Pullen Sean Mcphail Mark Zumbuhl Jack Foxall
1997 Hilary Mcmillan Jane Brown Mary Daws Richard Stevenson Stephen Catterall
1996 Keith Stribley Jane Bryden Graham Horner Steve Hall Paul Appleby
1995 Sarah Hammond Nikki Mariani Louise Hawson &
Katherine Falconer
Richard Nicholson Mark Stevenson
1994 Andy Gibson Tim Haskins John Sleath Robin Hartley Nigel Whiteoak
1993 James Blake Adam Poulson Jane Strange Margaret Newby
1992 Jane Strange Simon Molyneux Adam Nelson Mark Purcell
1991 Nick Spedding Mark Roberts Sarah Danes Stuart Scott-Goldstone
1990 Mo Wilson (vacant) Mark Packer Pete Nellist Fellrunners' Rep: Matt Bramley
1989 Dave Barber Luke Wilde Mark Packer Maria (?)

Note: Prior to 2001, the post of Safety Officer was known as Equipment and Safety Officer.

Constitution

The Club

1. The Club shall be called the Cambridge University Hillwalking Club.

2. The Club exists to promote and coordinate hillwalking and to encourage responsible hillwalking.

3. The Club shall not discriminate on the grounds of race, sex, sexual orientation, religion or political views.

Membership

4. Membership of the Club shall be open to all current undergraduate and graduate students of the University of Cambridge.

5. Membership of the Club shall be open to all other members of the University of Cambridge, and to all persons resident in Cambridge, except that the Executive Committee may at their discretion refuse membership to such a person.

6. Other persons may be admitted as members at the absolute discretion of the Executive Committee, if they believe that it would be in the best interests of the Club.

7. Any refusal by the Executive Committee to admit a person as a member of the Club may be reversed by a General Meeting of the Club.

8. More than half of the members of the Club shall be members of the University of Cambridge.

13. Subject to article fourteen, the Executive Committee may remove a person's membership of the Club, if, having given that person reasonable notice of their intention to do so and reason for doing so, and having consulted with him or her, the Executive Committee decides that that person's continued membership of the Club would be seriously detrimental to the welfare or safety of other members of the Club.

14. If the Executive Committee decides to remove a person's membership under article thirteen, that person may require that this decision be affirmed by the Officers of the Club. If the decision of the Executive Committee is not affirmed unanimously by all of the Officers, it shall be of no effect.

Officers and Executive Committee

Composition

15. The Officers of the Club shall be President, Meets Secretary, Social Secretary, Safety Officer, Junior Treasurer, Membership Secretary and Senior Treasurer.

16. The Executive Committee shall comprise the President, Meets Secretary, Social Secretary, Safety Officer, Junior Treasurer and Membership Secretary.

17. All members of the Executive Committee shall be members of the club.

18. More than half of the members of the Executive Committee shall be current undergraduate or graduate students of the University of Cambridge.

Powers and Duties

19. The Executive Committee shall manage the affairs of the Club, subject to directions given by ordinary resolution at a General Meeting.

20. The Executive Committee shall determine the structure of membership and the membership fees, and may vary them from time to time, subject to directions given by ordinary resolution at a General Meeting. No such determination or variation shall prejudice the rights of existing members.

21. Members of the Executive Committee may be removed from office by ordinary resolution at a General Meeting.

22. The Junior Treasurer shall submit audited accounts for the previous year ending January 31st to the Annual General Meeting.

The Senior Treasurer

23. When the office of Senior Treasurer becomes vacant, the Executive Committee shall appoint someone who is of MA standing and a resident member of the Senate or otherwise a person approved by the Junior Proctor. The Senior Treasurer shall not be required to be a member of the Club. The Senior Treasurer may be removed from office by ordinary resolution at a General Meeting.

24. The Senior Treasurer shall not be liable for any debt or other obligation of the Club, unless he or she has authorised it in signed writing.

Elections

25. Members of the Executive Committee shall be elected each year at the Annual General Meeting by a simple majority of votes cast. The vote shall be taken by secret ballot. In the event of a tie in any vote, the President of the Club shall have a casting-vote.

26. Any Officer of the Club may vacate his or her office at any time, by giving notice of his or her resignation in writing to every other Officer.

27. Each candidate for election shall submit a nomination slip to the President not fewer than three days before the General Meeting at which his or her election is proposed, with the names of a proposer and seconder, both of whom are members of the Club.

28. A person may be a candidate for more than one post on the Executive Committee. Elections to the Executive Committee shall take place in the order: President, Meets Secretary, Social Secretary, Safety Officer, Junior Treasurer, Membership Secretary.

29. At an Annual General Meeting, members may vote to re-open nominations. In the event of the re-opening of nominations receiving more votes than any candidate for a particular post on the Executive Committee, nominations shall be re-opened in respect of that post and an Extraordinary General Meeting shall be held, at which an election for that post shall be held. It shall not be possible to vote to re-open nominations at an election held at an Extraordinary General Meeting.

30. A person elected to a post on the Executive Committee shall be deemed to assume office at the close of the General Meeting at which he or she was elected.

31. If a post on the Executive Committee becomes vacant an election for the vacant post may be held. The Executive Committee may call an Extraordinary General Meeting for this purpose. Alternatively, the Executive Committee may fix a date (“the nomination date”) for the receipt by the President of nomination slips in respect of candidates for the vacant post. The Executive Committee shall give not fewer than seven days notice of this date. Article 27 shall apply to the nomination of candidates as if “on or before the nomination date” were substituted for “not fewer than three days before the General Meeting at which his or her election is proposed”. If nomination slips are received by the President in respect of a single candidate only, that candidate shall be deemed to be duly elected to the vacant post with effect from the day after the nomination date. If nomination slips are received by the President in respect of more than one candidate, the Executive Committee shall call an Extraordinary General Meeting for the purpose of electing one of the nominated candidates to the vacant post. In respect of such an Extraordinary General Meeting, article 27 shall not have effect and the candidates nominated on or before the nomination date, and no other, shall be candidates for the vacant post, and article 36 shall have effect as if “seven” were substituted for “fourteen”.

General Meetings

32. An Annual General Meeting shall be held during every Full Lent Term, but shall not be held on any day in January.

33. At the request of not fewer than four members of the Club, the Executive Committee shall call an Extraordinary General Meeting. Not more than 21 days of Full Term shall elapse between such a request and the holding of the Meeting.

34. No General Meeting shall be held outside of Full Term.

35. A General Meeting shall be quorate if at least ten members of the Club are present in person. If an Annual General Meeting is inquorate, the Executive Committee shall hold a further Annual General Meeting within four Full Term weeks. Notwithstanding article 32, such an Annual General Meeting may be held on any day of Full Lent, Easter or Michaelmas Term.

35a. All members shall be entitled to vote on any resolution, motion or election at a General Meeting at which they are present in person, or in accordance with articles 42 and 43.

36. The Executive Committee shall give not fewer than fourteen days notice of a General Meeting.

37. Any motion to be proposed at a General Meeting must be submitted in writing to the President by a proposer and seconder, who must be members of the Club, not fewer than ten days before the General Meeting.

38. Not fewer than seven days before a General Meeting, the President shall publish any proposed motions to the Club.

39. Not fewer than seven days before an Annual General Meeting, the President shall publish the accounts for the previous year to the Club.

Resolutions

40. An ordinary resolution may be passed by a simple majority of votes cast at a General Meeting.

41. The Constitution of the Club may be amended by a resolution passed by at least two thirds of votes cast at a General Meeting.

Proxy Voting

42. Any member may appoint another member to speak and vote on his or her behalf on any matter arising at a General Meeting, provided that he or she notifies the Executive Committee before the General Meeting that he has done so, and such a vote cast on his or her behalf shall be counted as if the absent member were present at the General Meeting and voting in person.

43. Any member may submit his or her vote on any matter due to arise at a General Meeting in signed writing to the Executive Committee before the General Meeting, and such a vote shall be counted as if the member were present at the General Meeting and voting in person.

Other Provisions

44. Non-members may be permitted to go on trips at the discretion of the Executive Committee, and shall be given notice of the Club's Constitution and Safety Policy.

45. The Committee, or any member of the Club appointed to act on behalf of the Committee, may refuse to take any person on a walk whom they judge to be inadequately equipped, or inadequately competent or experienced, or whose presence they believe would be detrimental to the welfare or safety of others.

46. The Committee, and any member of the Club acting on behalf of the Committee, disclaim any liability whatsoever for any loss, damage, personal injury or death suffered or caused by or during a Club activity, or while in transit as part of any Club activity, whether or not caused by the negligence of any member of the Club.

47. The Club may be wound up by a resolution passed at a General Meeting, where that motion has been notified to the President and to the Club in accordance with articles thirty-seven and thirty-eight, and where the motion is passed with the unanimous consent of all members present at the Meeting and of those voting by proxy.

48. Where a General Meeting has passed a resolution to wind up the Club in accordance with article forty-seven, the Club's assets, after payment of any debts or other liabilities, shall be transferred to such Registered Society of the University of Cambridge  as the General Meeting shall by ordinary resolution direct, and in default of such direction to the University of Cambridge. This motion shall be valid regardless of any failure to comply with article thirty-seven or thirty-eight in respect of it.

Andy Gibson Training Fund

49. There shall be a fund called the Andy Gibson Training Fund. The Fund shall be administered according to the rules of the Fund. The Club may donate money to the fund only if the donation is approved by ordinary resolution at a General Meeting.

50. The Andy Gibson Training Fund exists independently of the Club and holds its assets subject only to its own Rules. Such assets shall not be treated as assets of the Club for any purpose, including on any dissolution of the Club.

Frequently Asked Questions

Are there any hills in Cambridge? What's the point of a hillwalking club?

Well, if you have very accurate surveying equipment, you might be able to tell that Market Hill is slightly higher than its surroundings!

Seriously, the nearest hillwalking areas are several hours' drive away, which is why we have a club - it's much more convenient and cost-effective (and fun!) to travel as a group.

I want to join the club - how do I go about it?

Have a look at the new members' page and follow the instructions!

How much does it cost?

For current membership prices, see the membership page. For the typical cost of different types of trip, see the trip information page.

I'm not a Cambridge University student; am I allowed to join?

The majority of members are students at Cambridge University or ARU, but all are welcome. We have plenty of graduate students and teaching staff, and even some people with Proper Jobs! We're a friendly bunch, and everyone who has a love of the hills is made welcome.

If you really dislike student clubs, you may find that the Cambridge Climbing and Caving Club (the "4 C's") may suit you better - see other clubs in Cambridge.

Where do we go? What sort of accommodation do we use?

We go anywhere there are hills that members want to walk on. The most popular destinations are Snowdonia and the Lake District; we also go less frequently to the Yorkshire Dales, North Pennines, North York Moors, Peak District, mid-Wales, Brecon Beacons, Exmoor, Dartmoor, the Cheviots and the Welsh borders. The Scottish Highlands are popular in the summer vacation, though a bit too distant for weekend trips.

We usually stay in bunkhouse accommodation; this means that mattresses are provided, and members must bring sleeping bags. Cooking equipment is generally provided.

Occasionally, we use Youth Hostels (more expensive, but no sleeping bag required) or camping barns (cheaper, but they do not provide cooking facilities).

What happens on a trip?

It depends a bit on the type of trip - see the trip information page for details.

How do I know what events are happening? How do I get on trips?

There is a mailing list for club announcements, generally 1-2 messages per week in term-time. If you want to be added, please email the list managers. Details normally also appear in the calendar on the website.

The sign-up procedure for the various types of trips is detailed on the trip information page.

Can I add the CUHWC Calendar to Google Calendar?

Yes, meaning there's no reason forget a club trip or social! However, the Google Calendar can take a few days to update, so we reccommend that you check the club website and your emails regularly to keep up with the latest events.

Here's how to do it:

  1. Visit our online calendar
  2. Right click the red calendar icon in the top right of the screen (shown below) and select "Copy link address"
  3. Add calendar by URL in Google Calendar. Details of how to do this can be found here.


Do I need to buy lots of expensive stuff?

Our Kit Lists and Mountain Guidelines include recommendations as to what you should have with you on walks and trips in general. We occasionally run camping trips where tents and camping stoves are needed, but if you don't have these, you will usually be able to share with someone.

If you need advice on buying gear, most experienced club members will be glad to help.

Does the club have any equipment I can borrow?

Yes, if you're a member - see the club kit page for a list. The Safety Officer is the first point of contact for questions and requests.

Note that we don't have boots for loan - you do need your own pair.

Do I need to buy a Club T-shirt?

Buying a CUHWC T-shirt is your patriotic duty as a Club member. Get one now!

Okay, it's optional, but they are really good...

Does the club offer any kind of formal training?

CUHWC is not a training organization, but we often run training courses for our members. Previous courses have included wilderness first aid, navigation, and scrambling courses. If you are interested in a particular course, and there is enough interest, we may run courses as our members suggest — please get in touch. In addition, we actively encourage members to attend externally-organized courses.

The club administers the Andy Gibson Training Fund, which provides financial assistance to club members undertaking relevant training.

I'm bored and lonely; how can I get more email?

If life is leaving you unfulfilled, and you want to arrange random socials or trips with other members, or simply exchange idle chit-chat, you probably need to sign up to the CUHWC discuss list. Be warned, though, that it can be quite busy at times - not always compatible with diligent study! You can subscribe and unsubscribe yourself at any time via the above link.

I'm leaving Cambridge and I want to stay in touch with Club people. What should I do?

Firstly, we recommend that you get a Cantab.net email forwarding address. This is not essential, but makes life easier, as you don't have to keep telling everyone new email addresses as you move around.

Our alumni, known as the "Old Duffers", are very active and sometimes appear on club trips as well as organising their own. They have a mailing list that is used for ex-members to stay in touch and arrange walking trips, house parties, and other events. If you want to be on this mailing list, contact the Old Duffers' list manager stating which years you were a member. Recent graduates are very welcome, as are those who have been out of touch for years!

I'm not leaving Cambridge - in fact, I'll be around even out of term. Is there anything going on while most of the undergrads are away?

There's usually at least one club trip in each of the three vacations (see trip information). Quite often, members may invite others on informal weekends in the hills, and we tend to use the discuss list to arrange social and hillwalking activity out of term.

Although lunches normally stop at the end of term, pub meets normally continue throughout the year; sometimes extra pub meets or variations are organized through the discuss list (see socials).

Author: 
Toby Speight

General Meetings

Here you can find archived minutes and agendas (agendi?) of the club's General Meetings.

AGM Minutes, Thursday 9th February 2017

- no title specified

9th February 2017 – Cripps Court, Magdalene College.

Present: David H (chair), Ben B (secretary),  Arthur G, Chris H, Ben H, Zekang C, Sumita C, Paul F, Andrew W, Adrien L, Callum R, Grisilda Z, Sarah M, Sebastian N, Camilla P, Anabel M, Anthony C, Marton G, Matt A, Arion P.

(Sarah M left before voting.)

Apologies: Matt H

Proxy votes: Juliette M (via AL).

Apologies for absence

Apologies were received from Matt H, who also thanks the outgoing committee.

Report by the President, David Hoyle

DH opens the meeting and comments on the trips under his presidency:

Brecon Beacons - enjoyable. The trip was run jointly with the cavers – quite a few club members took the opportunity to try caving. Organising was fantastically stressful.

Cwm Dyli also stressful. The Pinnacle Club are annoyed. Advice: do not annoy further. Future committee should think about transport for vac trips: the club claims not to organise then does - not ideal.

Capel Curig: trip did not fill up. Lost money. There has been a question of whether there is a point in mysteries. A mystery bunkhouse has been booked for this year, but incoming president free to reveal location.

 

Aside: Arion is lost.

AW: How are these Cambridge students?

 

Patterdale good, especially the night hike. Hawkshead Red is fantastic.

Edale: coach got stuck. Do not recommend shepherding freshers in future, though it did include a good stretch of ridge.

Eskdale: is really far away. Question whether we should go so far in future. David thinks it worthwhile, except when he is sitting in the car. Ennerdale possibly even further.

Caseg Ffraith: great bunkhouse. Good atmosphere. Trip was joint with the Mountaineers, but no joint activities other than evening socialising. Hope for more mingling in future.

Swaledale: perhaps favourite trip of the year.

Conniston: apparently enjoyable. Group of people turned up but didn't interact with others?

PF: To point of not filling in route cards.

DH: Be aware of this on future trips.

Mount Hoolie: 12 trip participants overdue at one point. Again stressful.

 

Overall: No-one died or seriously injured. Success!

 

This Easter, the club is (unusually) going to Glen Coe. This trip is important to DH, as Scotland is great. Use this trip to widen appeal - club is accessible to all whether going for walks around the lake or exploring Scotland in Winter. Members should be learning winter skills, etc.

 

Important to recruit freshers: club has lately been dominated by PF.

[PF confiscates DH's whiskey.]

Squash well-received. Arion got BMC funding for banner and promised for Freshers’ Week, but is still not here...

 

Facebook: has been used more this year than previously. We should be aiming for [DH attempts to sound youthful and keen] "Wow, what an amazing trip. I want to go walking with the hillwalking club."

Club accounts for the financial year ending 31st January 2017:

Presentation of the accounts by the Junior Treasurer, Zekang Cheng

[See attached Treasurer’s Report.]

Accounts are well balanced. Small profit on the year after some unexpected income from bank compensation. Trip fees have been increased. Recommend keeping at £40/£42.

Membership: Might differ from database owing to membership form submission / payment received across financial years.

Socials: Some socials didn't follow the pre-payment system - cash was collected. Try to stick to pre-payment in future.

Discussion of the accounts

[Several questions were received from Andrew W in advance of the meeting. Answers as in revised financial report (attached). ZC reads out in entirety regardless...]

 

Aside: Arion is still lost...

 

ZC reads first few of AW’s questions and prepared answers to them. [See attached.]

 

BMC affiliation:

AW: On the summary accounts, even though the number of members has presumably risen (£1956 income to 31/01/2016 vs. £2069 to 31/01/2017), why is the BMC affiliation fee lower between the two years?

BB: There are some members still to be paid for. A further 22 members have been registered recently, and we are awaiting billing. BMC have been a bit sluggish in invoicing...

 

Further aside: Arion is at Selwyn's Cripps Court. His participation in the Langdale navigation course is encouraged by PF.

 

ZC continues reading prepared answers.

 

Damage to gas hob on Caseg Ffraith trip: AW of opinion that CUMC should pay.

DH: It doesn't come to much.

AW: Maybe not worth it if there’s a risk of causing significant fall-out with CUMC.

 

CP briefly alarmed to hear that PF is Senior Treasurer. Clarified that this is of CUMC, not CUHWC. CP much relieved.

 

Facebook boosting: ZC: have not boosted club posts in financial year to Jan 31st. Only experimented for Annual Dinner recently.

MA: did use his own money for one social event.

 

Equipment purchase:

AW (in advance): Do we anticipate significant future expenditure on equipment?

as AP not yet present, DH comments: Yes, club will spend some amount on equipment in future. The tents bought in the last year were useful.

AW: Point was whether current kit is in need of replacement soon.

DH doesn’t think so.

 

ZC reads last couple of prepared answers to AW’s questions.

 

PF: one of the reports was pointless. Only displaying balances since whatever date we started using GnuCash.

DH/ZC: Profit and loss report for last year only has been circulated.

 

BMC grants: AW: is this the banner?

[ several simultaneous discussions of what BMC gives grants for ]

How much do we pay for website?

PF: Main thing is the domain name registration every couple of years.

 

Societies Syndicate:

AW: Overall policy in past has been to lose money. Not planning this any more, but should persuade SS that we need cash reserves.

DH: Put a strong argument to SS in last year’s application - travel is expensive, club trips are important to health / wellbeing.

CP: Was SS grant the same as last year? DH: Yes. PF: CUMC got the same amount.

DH: Ask for 15 grand and see what happens.

CP: Could agree with CUMC to ask for more...

DH: Not as many people with own cars. Travel is more expensive now. But SS did not buy that last year.

 

PF: Would be good to have some SS insiders. They are looking for people. If every outdoor club suggested someone...

AW is keen.

 

Anabel M: Would be good to have simple Powerpoint / graphs to show how many members we have, how many drivers, how many own their own cars, etc. Show what we are doing, what we need, where the money will go.

DH: could possibly include in cover letter for SS application.

 

PF: In past SS was undersubbed. CUSU have been annoying in advertising it to people.  

 

CP asks whether any sponsorship would interfere with SS grant. Boat club uses alumni connections, etc.

DH: Might turn nose up if sponsorship is onerous or exploitative.

BB comments Trespass dealings: monumental amount of faff for two cheap baselayer tops.

 

DH: One Duffer turned down Annual Dinner because commanding RN vessel in Indian Ocean...

 

DH calls a vote on whether to allow discussion to continue. There is little enthusiasm.

Vote on whether to approve the accounts as presented

Accounts are approved unanimously.

 

Arion arrives!

Discussion on the progress of the Andy Gibson Training Fund

DH explains the AGTF. This year they have funded two courses: REC2 First Aid course last February and the scrambling course in June. We are very grateful.

 

The AGTF has a balance of about £6000 in the account. Will be funding REC2,4 courses (50%), and Winter Skills course (75%). That is very generous of them – they are a great asset to the club.

 

Hope to have more individual applications to make better use of AGTF – only one application this year for a navigation course - advised to come on ours instead of paying for instructor.

 

AGTF could operate more effectively – not the best at responding to emails.

 

PF: Are there still difficulties in getting money out of the bank account?

DH: Yes. Philip W started moving AGTF towards internet banking, but still not there. Internet banking was a revelation to the AGTF committee.

 

AW: What donations have there been to the AGTF this year? £1000 from the Gibsons? DH: Yes

 

AW suggests AGTF could become training and travel fund.

CP: Not what it's there for. Perhaps if advertised to others for donations, maybe.

 

PF asks whether AGTF are set up for Gift Aid. Mentions scheme to channel donations through the University, with label to make sure it gets to the right pot.

 

DH: Arion should update course descriptions on the webisite.

Arion: How do I edit the website anyway?

Questions to the Committee

Andrew W had sent some questions in advance, which BB attempted to answer.

 

AW (in advance): How many people failed to get a place on a trip at sign-up (even if they subsequently went on to get a place)?

BB: This is not routinely recorded. For some trips (for which I have sign-up sheets): Eskdale: waiting list of 9 people at sign-up (of whom 1 subsequently got a place). Caseg Ffraith: waiting list of 8 at sign-up. Extra transport booked: all but 1 were eventually offered a space. Cheviot: everyone at sign-up got a place. Some bias here – these were popular Michaelmas trips.

DH: Swaledale didn't fill.

 

AW: How many trips did not fill up this year and how many places were left unfilled?

BB: Under current committee, one weekend trip did not fill - 3 spaces unfilled on Mystery Trip.

 

SC gives transport report [see attached].

Thanks to the rest of the committee.

Difficulty: no card available to pay for transport all year – was paid from SC’s own card. New committee should try to sort this.

Paul C drove 5 times. People driving more than 4 times are offered annual excess insurance. That worked out well.

CP: Good idea. Also cheaper for the club.

DH: Excess insurance takes away a lot of risk for the club.

CP: What is the situation with the card?

DH: Applied for one, but never emerged. ZC went on account in September. Incredible argument with bank - hopefully next year better. Bank not good at dealing with international Meets and Treasurer.

 

BH asks whether Forest Evasion was an official trip. It was not.

 

AW (in advance): How many Toms are currently on the membership database?

BB: The decline of Tom continues - only 4 current members of the club bearing that name.

New front-runners:

Ben (8 until recently if including Benjamin and Benedict)

Alex (6 if including Alexander and Alexandra)

Chris (6 if including Christiane, Christie, Christine, Christoph)

 

Vote to continue discussion. A majority were in favour of continuing.

 

AW would like the website to be updated. DH agrees that it looks dated. “The colour scheme is hideous.”

Various people (Marton, Adrien) commented that it is functional.

DH: Functional, but not pretty. Perhaps trying to fit too much into one place? Could make more use of Google Docs, etc, in the future.

Arthur G is willing to have a go at updating it. Good luck to him.

 

Sumita C asks if there is a policy regarding babies on trips.

MA: No club policy at the moment.

BB asserts that it is fine with the BMC provided parents are supervising.

CP: No need for Ashton clause in the constitution.

 

Adrien questions lack of Cwm Dyli trip.

DH has had trouble getting responses to emails. We had booked, but they unbooked us... Hoping for a "normal" Easter trip in addition to Glen Coe, perhaps Capel Curig, though problems getting email responses from them as well.

MA: This is partly what the discuss list is for.

Election of positions of the Executive Committee due to become vacant at the meeting’s close

President

DH introduces the unusual joint ticket: Matt A and Chris H. Prospective co-presidents discuss amongst themselves which  should go first.

MA: No other club does what we do. Would like to contribute towards it, but cannot be president alone as in final year. “Balance of youth an experience.”

CH: Having a fresher president would be good for fresher recruitment next year. Having more undergrads on the committee could undo the current postgrad bias.

Adrien: The constitution says we do not discriminate.

[General discussion of whether or not we discriminate against various groups of people.]

DH posits that the club is not sexist.

CP: The club is male-dominated but not sexist.

MA issues a non-discriminatory statement of the value of all present.

Adrien: Are you (MA) ready to change sex?

All others present are confused.

 

AW comment: President perhaps only position not possible to share. There is a risk of buck-passing. Having two presidents introduces an extra layer of admin and work coordinating between each other. Who makes decisions in difficult times? How to resolve disputes between co-presidents? What happens if one can't carry on?

 

MA: Work will be divided up by trip. Non-trip activities will be divided in a defined way.

CH: We have throught about having one to handle admin work and one trip running, but not sure how well this would work - one getting all the fun. We’re not creating a new role, just balancing workload.

Adrien: (to MA) Has sharing socials worked well?

MA: Has worked well to cover when one has been away. e.g. Christmas Curry. Some division as well - Matt did fire night. Could have done it alone, but would have been more stressful and not as good for the club.

 

CP: How will you handle emails? Having presidential address forward to both wouldn’t really work. A joint email account?

MA: Yes, we’ve run a shared email account for socials this year and it has worked. Also provides continuity from one committee to the next.

 

AW: What happens if one of you stops working?

CH asks when MA will be finishing his PhD, but MA doesn’t know.

CH: Until now, presidency has been held by one person at a time. Can revert to that for an amount of time if needed.

MA: Half-way through the year CH will have had half a year of being president. If he took it on by himself, he’d be far more experienced than anyone else.

AW: Is the plan then for a joint presidency until Sept and then CH alone?

MA: No. Gradually wind done as needed.

 

Interlude: Sarah M is leaving.

BB: What do you think about databases?

SM gives a thumbs up. BB is satisfied by this response.

 

AW questions how presidential pre-signs will be allocated.

CH: There will still only be one pre-sign for Trip Leader on each trip.

 

DH: Being president is collosal amount of work. I haven't been able to do as much as I'd like - fully behind sharing the work.

CP: The thing is to communicate with club to know who is doing what. "This trip is run by..." New position of VP has been suggested in the past.

AP questions whether we are effectively creating a new position. Will two-person presidency be the norm from now on?

DH: This is a question for later. If this works well, perhaps the constitution could be ammended in future.

AW agrees. Interesting to see how it goes.

 

Voting begins. There are 21 voters expected. Sarah M has left, and Juliette M is voting by proxy through Adrien L.

 

18 MA&CH, 3 RON

Matt and Chris elected.

 

Meets Secretary

Arthur G is standing for election. There are no other candidates.

AG: It’s good to have trips away from Cambridge to destress. Has some experience of committees. No experience of the insurance side, but willing to learn.

 

There followed questions. Most were directed at Sumita and concerned general transport arrangements.

 

CP asked for suggestions for persuading people to drive.

 

CH questions how many people we have able to drive MPVs. The only person aged over 25 is Marie. Several examples of members older than this are suggested to the new president.

 

AW: Fitting five people in cars is uncomfortable. Can this be avoided.

AG: Five in a car is more cost effective. Has not been in a car (on a trip), so not sure what it's like.

Several people question whether car discomfort is a problem. CP points out that we do not often have excess drivers.

CH says that some amount of discomfort is necessary. “If you're willing to go out in the rain for a weekend...”

DH: We’re limited by drivers. Do we want more people or more luxury for the people that go?

 

Question about MPVs.

SC: It’s difficult to find drivers. People feel more confident driving cars.

DH: Perhaps despatchers should make more of an effort to put smaller people in cars.

CP: These are not questions...

 

AC: Should own car drivers get more back than hire car drivers?

This was deferred to AOB, as not specific to Arthur.

 

Voting:

20 AG, 1 RON

Arthur G elected.

Social Secretary

Anabel M is standing. There are no other candidates.

AM: Asked by DH on Sunday evening, so quite a recent thing. Only concern is that I'll be 3rd year next year, so may have limited time. Confident of being able to organise: currently running two security rotas [?] and boat club things. Good at sending emails and getting people to respond. But will not be able to do lunches, and weekends difficult. If other committee members could help running events on the day, everything is fine.

 

CH: Have you thought of any exciting events?

A: This year enjoyed formals, lunch with other clubs (ramblers?).

[There is some amount of mumbling at that suggestion.]

 

SC: There were problems with the Christmas curry this year: some people didn't turn up. Some people didn't get gifts. Could we not do this?

Adrien and PF: In previous years Christmas curry has worked fine.

MA still has a present for Ramya Guranathan, who is not responding to emails.

Sebastian N suggested a random assignment of presents.

CP: That's not how Secret S works...

 

Adrien: Would you be able to go to formals?

A: Yes. Evenings are fine.

 

MA: Is Fire Night on the manifesto?

A: It can be.

 

CP: Do you like baking.

A: I love baking. Is that a requirement?

CP assures her that it is: hillwalking-themed cake for garden party is very important.

 

A: From other societies, when socials don't happen it's because of communication. I can make that work.

 

18 Anabel, 3 RON

Anabel is elected.

Safety Officer

DH introduces the only contested position. Ben H and Callum R are standing.

 

BH has been in the club about a year. Would like to get involved in organising more. Reasonable amount of time to look after kit, make sure it gets back to where it belongs. Cutting back on rowing a lot and planning to go on more trips this year.

 

CR: Safety is one of the most important things - what we do is dangerous. Has experience doing field work in Greenland and other places. Knows the kit – has worked in shops. First year PhD, so has plenty of time on his hands, mostly spent drinking coffee at thte moment. Keeping kit clean is the most important thing. Can drive car (safely), except that one crashed Peugeot...

 

AP: Why are people competing for this position? Safety takes a lot of time. Why not RON today and run on joint ticket?

AW explains constitutional position: would have to RON today, then wait 7 days for nominations.

No great enthusiasm for this option.

CP: Both have said they have enough time.

 

AP: Who is closer to 6 Grange Road.

[some discussion of routes around Cambridge]

 

AP says that a lot of cleaning time is needed. He is still cleaning up after the mice.

 

MA: Are you willing to go on shorter walks on trips? Have to make sure everyone is on a safe walk and happy.

BH: As far as I’m aware that’s not been a problem with that in the past. Happy to take a shorter walk if needed.

CR: Quite happy to go on short walks. Important SO knows where everyone is going. Part of the job.

 

PF tells a story about a reckless hillwalker who is about to walk out the door in a state of undress.

CR would slap them around the back of the head. Safely.

BH: Stop them leaving. If routes available, they can sign up or go on their own.

 

PF tells another story about someone than himself who wants to go on a walk up a knife-edge ridge in a gale. What do you say? Would you be confident enough to say it

BH: I would say no. There are plenty of experienced people around to back up if needed. Expect most people would give in.

CR: Can only ever advise. Can't hold by collar. Advise them of risks and remind them their behaviour reflects on the club. Tell them they don't want to die alone on a knife-edge ridge. If they get stretchered, it looks bad on everyone.

 

SN: Do you have enough experience to judge route cars, given weather, in winter...?

BH: Reasonable amount of experience, certainly in Summer. Walking in Britain for 5 years. Other members of the club have lots of experience. Would have to ask advice on serious winter walks.

CR: Also done some winter walking, Glen Coe. Judge what people are capable of, tell them in a polite way.

 

AW: What are your views on climbing on club trips?

CR: No place for climbing on a hillwalking trip.

BH: Not sure what the club's liability is. (PF: as BMC club, we are insured). If competant climbers and weather okay, don't see why this would be problematic.

 

1 BH, 18 CR, 2 spoilt

Callum R elected.

 

Junior Treasurer

Ben B is standing. There are no other candidates.

BB: I’ve enjoyed my year getting to know the membership database. Looking forward to the opportunity to get to know GnuCash in a similar way.

There is an awkward silence – it is almost time for refreshments.

21 BB, 0 RON

Ben B elected.

 

Membership Secretary

Sarah M is standing, but had to leave earlier on and left no statement. She is a fresher, and has said she likes databases. DH thinks her competant. No further questions are asked.

21 SM, 0 RON

Sarah M is elected.

 

Any other business

AC: People driving their own cars are currently allowed the same expenses as hire car drivers. They are not compensated for their extra costs.

[Some discussion of the damage Anthony does to his vehicle.]

DH: People driving their own cars cost the club about half as much as hire cars.

MA: Reasonable to compensate own car drivers by the amount we would pay out on insurance for hrie cars?

AC is happy with that.

DH: Seems to be a consensus that own car drivers should be allowed slightly more in expenses.

 

AW: 30th anniversary is in 2 years’ time. The incoming committee should begin to make arrangements.

MA: 25th anniversary was organised by a separate committee.

DH: Tom Leach would like to do it.

 

CH: There probably won't be a 35th.

DH: “If you break the club I'll break you.”

CH clarifies that he does not think 35th a very significant aniversary.

 

AW proposes a vote of thanks to outgoing committee.

CP seconds.

[clap]

 

The meeting is closed at 9:15, and refreshments are served.

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PDF icon meets_report.pdf62.33 KB
Author: 
Ben Brunt

AGM Agenda, Thursday 9th February 2017

The agenda for the Annual General Meeting on Thursday 9th February 2017 can be downloaded by clicking on the link below.

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PDF icon Agenda.pdf308.42 KB
Author: 
Ben Brunt

AGM Minutes, Thursday 11th February 2016

/-->/

CUHWC Annual General Meeting 2016

11 February 2016

Chairperson: Philip Withnall

Secretary: Anthony Cooper

Attending: Matt A, Tom A, Patrick, John O, Zekang C, Alex R, David H, Adrien LF, Camilla P, Josh A, Andrew W, Grasilda Z, Sumita C, Paul F, Dr J. Hickson

Late: Arion P

Apologies: Ben B, RON (Who sent an email in apology, detailing why they should get all the new committee positions)

It was noted that some ex-presidents neither attended, nor apologised, and one still hasn’t published their edition of High Society


Philip opened the meeting, and some of the outgoing committee gave reports, summarised as follows

Philip Withnall gave his presidential report

He thinks we learnt things from ‘the other place’

Tom Leach was late for things

Tasty food was made, lots involving chocolate – much of the reported food was pudding, or vegetarian

The club visited most hilly places in the UK

There was a large variety in the weather experienced

There was a very limited number of mountain rescue call outs made

Day trips were good, people like them, and good for getting new members

A new membership system was created

Andrew Williamson provided some numbers, Phil seemed confused by numbers

Lots of Ben’s, not many Tom’s anymore, but Tom drives a lot

Camilla Penney provided a Meets Report

The club drove more than 10,000 miles

The coach driver for Edale needs replacing

Some cars got hit a little bit

Some cars got lost a little bit

The new Meets Sec needs to find more drivers, particularly with their own cars

Josh Abrahams provided a Safety Report

Navigation courses ran by club members are well good

Josh bought things, lost things (actually mainly members lost things), found things (stuff was returned), laminated things (and bought things pre-laminated)

There wasn’t much playing in the snow this year, but lots of playing in the dark – evidenced by lack of use of winter gear, and significant headlamp losses

Adrien LeFauve provided a Socials Report

Lots of socials, lots of pub, formaled across Cambridge

Ate, drank, had fun

Tom’s were the most social

Downing bar doesn’t like us

Lots of people are now spreading the CUHWC message by buying lots of stash, although CUHWC branded condoms were unpopular


David Hoyle provided a Treasurer’s Report

He lost money, the new treasurer will need to find money, and stop losing so much

(It was decided at this point Paul Fox is too pedantic about spelling)

Also decided that the grants people are mean, and so the club should wait to decide future trip costs off grant amounts

Day trips earn lots – but they are faffy

Andrew W questioned if membership costs should rise, due to increased BMC costs? – Decision of probably not was made

A vote was taken to approve the accounts as displayed

18 For 0 Against 0 Abstentions

Accounts were approved


A report was made on the Andy Gibson Training Fund

The administrators of the fund have been lost around the world, making it awkward to administer

Dave Farrow sent an email report – summarised as he doesn’t know anything

The fund gave money to people – lots of courses, First Aid, Winter Skills, Scrambling

Pre-payment of courses was seen to be a good thing

The Bank are useless

Statements visit much of Cambridge

Some form of (what seemed to an unknowledgeable secretary) bank fraud was suggested to solve the bank being useless


Questions were made to the committee

Regarding under/oversubscription on trips – trips usually overfilled around Michaelmas, under filled around lent

A suggestion towards more Easter term trips was suggested due to lots of people who don’t have exams


Elections for new committee positons were made

President – 1 Candidate

David

Continuity (and other similar words) was mentioned a lot

Social media stuff

Ban on visiting Yorkshire (Drivers for first trip after AGM have already been told to avoid the A1 in Yorkshire)

Likes Lancashire – Suggested visiting Blackpool and Pubs (other members suggested Lancashire is a bog)

He’s going to come on trips, delegate and pass his degree

22 David 0 RON 0 Abstentions

David was duly elected

Meets – 1 Candidate

Sumita

Likes drivers, likes food, will sort transport before food

Vegetable sharing between cars

Doesn’t drive

Will find drivers

Knows a bus driver

20 Sumita 1 RON 0 Abstentions

Sumita was duly elected

Social – 1 Pair of Candidates

Matt and Grasilda

Like swimming

Something about shared emails was asked – everyone got a bit confused, they answered yes

They like lunches in pubs

They can bake, but won’t bake each other

If they fall out they will treat the club like a divorced child, and split events between them

22 Matt and Grasilda 0 RON 0 Abstentions

Matt and Grasilda were duly elected

Safety – 1 Candidate

Arion

Likes night walks, likes running

Doesn’t like inexperienced fresher’s on Crib Goch

Won’t allow walking in jeans

Walking boots aren’t always essential

Will hunt down those with club kit

23 Arion 0 RON 0 Abstentions

Arion was duly elected

Treasurer – 1 Candidate

Zekang

Does maths and computers

Matt asked an awkward maths question – was irrelevant and Matt looked a bit silly

John was awkward

Lots of bad questions were asked

Secretary thinks bank fraud may have been suggested again

20 Zekang 3 RON 0 Abstentions

Zekang was duly elected

Membership – 1 Candidate

Ben

Was absent due to watching cats in a cave

Did little to appease rumours that he may be a bear

23 Ben 0 RON 0 Abstentions

Ben was duly elected


Dr James Hickson was re-elected unanimously as Senior Treasurer


There was no other business


The meeting was closed

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PDF icon AGTF report.pdf43.2 KB
Author: 
Anthony Cooper

AGM Agenda, Thursday 11th February 2016

The agenda for the Annual General Meeting on Thursday 11th February 2016 can be downloaded by clicking on the link below.

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EGM Minutes, Wednesday 11th March 2015

Minutes for the CUHWC EGM, 11/03/2015

Chair: Mr Thomas Leach

Secretary: Mr Anthony Cooper

Also Present: Andrew Howell, Camilla Penney, Adrien Lefauve, David Hoyle, Joshua Abrahams, Thomas Ashton, Zekang Cheng, John Ockenden, Lucie Studena, Andrew Williamson

Apologies for Absence

Paul Cook

Rose Pearson

Philip Withnall

Election of the President of the Executive Committee

There was one nomination for the role, Philip Withnall

  • Since he wasn’t able to be present he left some words for the Chair to say

    -He has been a member of the club, and would like to help it through difficult spells

    -Isn’t RON

The Chair then opened for discussion and questions to current committee members

  • Tom Leach

    -Phil probably will not be the president for a full year

    -Another EGM will be needed – however a better planned changeover will be possible, with Phil not planning a sudden resignation – he will give warning, at which point an EGM can be planned for a Thursday pub at least 2 weeks later

    -Possibly will need to reallocate roles within the committee to spread load off of the president

    -An EGM may be needed to alter the constitution to better allow for the resignation of the president

  • John Ockenden

    -To the committee – Whilst it can be seen that you are addressing the symptoms of the President leaving, by finding and electing a new President, members cannot see you addressing the cause of him leaving?

  • Camilla Penney, Joshua Abrahams and David Hoyle

    -It was a personal decision taken by Marcus to resign from his role

    -Therefore not really possible to take action against

    -But also unlikely to happen again

  • John Ockenden leaves meeting

Philip Withnall is duly elected President – 11 Votes for, 0 Absentions

Any Other Business

  • No

Thomas Leach closed the meeting

EGM Agenda, Wednesday 11th March 2015

The agenda for the Extraordinary General Meeting on Wednesday 11th March 2015 can be downloaded by clicking on the link below.

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AGM Minutes, Thursday 5th February 2015

Minutes for CUHWC AGM, 05/02/15

Chair: Thomas Leach

Secretary: Laurent Michaux

1. Apologies for Absence

Valery Ashton, Jade Cuttle

2. Presidential Report

Trips

·        12 trips since the last AGM - no day trip last Lent, and lose 1 due to early AGM.

·        Mystery/Threlkeld – Signup before this committee year. Film crew caused some issues, otherwise fine.

·        Cwm Dyli – Traditionally snowy weather, all went fine.

·        Bryn Golau – nothing to report; I didn’t actually go on Mystery/Threlkeld.

·        Roaches Day Trip – lovely walk in stunning weather along the Roaches, got lost finding Fish and Chips on the way home.

·        Patterdale trip – nothing to report, no scrambling course this year for financial reasons (no BMC money).

·        Summer – trips to the Alps, Cape Wrath Trail, and Glencoe organized (semi-)independently of the club.

·        Edale – Full again this year with significant waiting list at signup, although people dropped out and even those towards the bottom of the reserve list did have an opportunity to go. Again difficulties with late walks back (blame Andrew and I).

·        Glenridding – good new bunkhouse, very spacious and good value. Limited to 30 beds (no one permitted on the floor), although we could use the Striding Edge Hostel next door on another occasion. First aid needed after Karol fell and cut his head; otherwise went smoothly.

·        Caseg Fraith – again good weather, some went climbing on Sunday. CUMC joined us on Saturday night, somehow managed to fit 52 people in the hut for dinner.

·        Dartmoor – good new bunkhouse, relatively basic but very good value. Friendly owners too. Some issues re two members poorly filling in a route card, leading to worry when they didn’t come back, although thankfully they managed to call the hut. Also – a very long drive there!

o   It was commented that the goggles were not suitable for chopping wood, Tom said he will look into it.

o   Tom was also happy that people read his emails and took down the numbers to call when they were going to be late back.

·        Seathwaite – miserable weather, but quite a few new members came along.

·        Capel Curig – very oversubscribed, but TAL managed to find another bunkhouse at very short notice, so almost all the people on the reserve list got a space. Some issues re puncture – the next Meets Sec and Treasurer can have fun dealing with that – and also the key got left behind, waiting back to hear from the club about that.

o   Tom A remarked that the extra bunkhouse was very comfortable!

 

·        Trips generally oversubscribed, although not quite as bad as in the past. Michaelmas trips tended to fill at ~7.20, Caseg Fraith obviously very bad this year.

 

Trip Statistics

·        214 different people came on a trip in the last 14 trips (although helped by 96 people coming on anniversary trip many who were inactive members)

o   Joe said “That’s the same number as the number of wainwrights. So we could have literally put a members on each wainwright”

·        Keen members are Marcus, who has been on 11/14 last trips.

o   Last year none 11/13, TAL 10/13.

·        New active members, 4 or more in last 14 and none before that: Jade 9/14, Charlotte Z 5/14, Yining N 5/14, Ben B 5/14, Camilla P 4/14, Adrien L 4/14, David H 4/14, Zekong C 4/14

·        Edale 26% retention rate (same as last year) – 12 new members came back. 49 ‘new’ members on Edale. Elizabeth B did not come :(

 

Membership

·        Currently 106 members, 38 Undergrads (49%), 39 Postgraduate (51%), 27 Unknown

·        Last year 129 members, 41 Undergrads (44%), 52 postgraduate (56%), 36 Unknown

·        78% of members are CU students

·        6 Toms (5.7% of club)

·        46% Female, 54% Male balance

·        Popular colleges are 11 Churchill, 9 Pembroke, 8 Fitzwilliam, 6 Johns, 6 Girton

·        2 people on course membership, ends this year

·        14 people came on club socials but not trips – can discuss this later.

 

Transport

·        Not a lot of change from last year really …

·        Minibuses - we can no longer hire them as per last year (Phil?)

·        Used MPV's and more cars instead which has worked ok and not too much more expensive. Drivers prefer them too. Also more room for kit.

·        Generally good for drivers, although some issues on Glenridding (probably due to going there in June).

·        Successfully use of CUSU MPV for Day Trip – worth doing again. Also good interest-free loan – full payment only needs sending 6 months after use.

 

Courses

·        No scrambling course this year, in part due to lack of BMC funding for the year before, although would be good to do one this year with new funding situation.

·        (Basic) navigation course on Caseg Fraith (Glyn Calland) – good, but perhaps set at too low a level. Always tricky to pitch these things right. Issue worth noting with bunkhouse – need to try and book a bigger one with courses in mind, as otherwise too many presigns.

·        REC 4 First Aid – 5 CUHWC members participated. More REC courses lined up this term.

 

Kit

·        Both the Cwm Dyli vacation trip and the Capel Curig trip had ‘full’ winter conditions. With the former, ice axes (and to a lesser extent crampons) were needed for walks on higher ground, which did pose some challenges in terms of the numbers of crampons/ice axes available as always. Felt it was managed better this year.

·        Some issues with missing club kit as always, although seems to have got better since last year. Reintroducing check-out system seems to be working, although always tricky with the rush to head off on Sunday.

·        New kit has included waterproofs and headtorches, perhaps look into buying new sleeping bags (Andy?)

 

Socials

·        Excellent range and number of socials this year (formals at Homerton, Clare, Girton, Trinity; swap with CUEX/CUMC, SPRI museum tour, Sports Quiz, and lunches at Botanic Gardens and occasional pubs.

·        No weekly lunches since October, due to low attendance and difficulty finding a permanent venue. However, occasional things do tend to be more popular, including pub lunches.

·        Pub meets are still well attended – guess about 10-15 on average, with some >20

·        Other standard events – Garden Party at Pembroke (thanks to Marcus, Jade and Dr Hickson), informal overnight punting arranged after; Christmas Curry

 

3. Accounts

Overview

Last year it was necessary to build up the balance in the bank account following the minibus accident. This year the aim has been to keep the bank balance at a more steady level. Trip fees have varied throughout the year but now seem to have stabilised at £40.

The accounts are still kept using GNUCash, and this made it very easy to fill in the accounts summary form at the end of the financial year. I would like to thank Phil for his help during the year.

In order to reduce the amount of cash I was handling (we received over £800 for the Edale trip), and to move with the times, the decision was made not to accept cash at sign-up. The ability to pay by online transfer was introduced and this has proved popular, with Marcus and Dr. Fox amongst those who have made the transfer on the spot outside St Johns. A few people without British bank accounts still pay by cash, but this is more manageable than before. If they could get British bank accounts and pay by transfer it would please me even more.

Socials

In line with the Procters’ advice, we have tried to minimise any losses on socials. I think we have managed this reasonably successfully, with the main losses being the garden party and the annual dinner. Pre-payment for formals has been enforced which has eradicated any loss from expecting people to turn up on the night with payment. The next committee should continue this.

The accounts summary shows that socials have been subsidised by £101.34 this financial year. At face value this figure is higher than that which we should be aiming for, but is actually due to a number of artefacts:

1.   A £22.00 cheque someone on the committee is yet to pass on to me

2.   Payment for Queens Formal (Feb 2014) was over two financial years In real terms, socials (mainly Garden party and 2014 annual dinner) have been subsidised £36

Questions

·    Are all of our members now on yearly membership?

No, still two left ending this year. Yearly membership is the only type of membership now offered.

·    The figure for membership income indicates that we have 102 members (£1530 / 15), yet at the bottom it says this totalled 93 members.

Good spot. This is a mistake. 102 membership payments have been made in the past financial year. Note that this may not quite equate to 102 members as it would be possible to pay membership twice in a financial year. I’m not going to go through the accounts and look to see if this is the case.

·    Can we explain the apparent drop in number of members this year compared with last?

The accounts from the 2013 - 2014 financial year indicate that 137 membership payments were made. Perhaps the trips this year were smaller, or more of the longer-term members went on the trips. I’m probably not the best person to be answering this question. I don’t think it poses a problem for the club, as many of the trips have been over subscribed by a considerable margin. People are still keen to go hill-walking.

·    How much do we now pay to the BMC for member affiliation?

Payment for the first 20 members is a lump sum of £175.00 (£8.75 per member). £8.75 per member thereafter. Non student members are £11.75

·    What were the BMC grants actually for? Were they for particular courses? Did we receive any money for Freshers’ Fair flyers, like we have in the past?

£130 website and flyers £105 equipment
£200 navigation course

·      Why has administration expenditure increased by -£400 from last year? Is this due to a restructuring of the accounts?

The administration category on the accounts form also include miscellaneous items. It is also important to consider the ad­ministrative income. Some items such as the committee hoodies, went through the accounts (in and out) as administration. It could be argued they should have gone through as clothing, but they differ from the other stash we sell. The selling of other stash is a continuous event over several years whereas the committee hoodies are a discrete event each year.

An anonymous duffer made a £50 donation to the AGTF (initially paid into our account, then transferred to the AGTF) which went through as misc (administration).

Expenses this year:

30.00 Freshers Fair fee

69.50 Freshers Fair printing

59.25 Food and drink for squash

75.00 Room hire for freshers squash

It should be noted that the club generally struggles to find rooms which we can use. Apart from the freshers squash, room hire does not represent a good use of club money.

Some of this could be classed as publicity but at current there is not a publicity account in the accounts, whereas there is a section for publicity on the form provided by the procters. Perhaps next year we should class some expenditure as publicity in the accounts.

·    We appear to have made some profit on clothing or is this something buried in the ‘account summary’ document that I can’t spot?

No - I am not sure how you came to this conclusion. Perhaps you can rephrase the question with some explanation?

·    What would ‘publicity’ cover? I know we have £0.00 on it anyway, but surely the Freshers’ Fair banner should be listed as publicity expenditure? How were the Freshers’ Fair flyers paid for?

I had classed the freshers fair banner as equipment, as it going to remain a club asset for use at future freshers fairs. It could have been classed as publicity.

·    More a point rather than a query, but the Freshers’ Squash didn’t really make a loss, since the aim (I think) was to pay for that from Edale income, which we did, with -£50 to spare, as I expect you already know, but it may be worth clarifying explicitly.

 

I presume you are talking about the Oct 2013 Freshers squash. That is in the 2013 - 2014 financial year - not whilst I was treasurer.


 

·    Why was there such a high loss on Caseg Ffraith in November 2014? And for Bryn Brethynau in January/February 2014? Was this related to a payment made following the trip (and so within this financial year)?

For the Caseg Ffraith trip lots of vehicles (5) were hired. This is higher than normal for a trip.

The Bryn Brethynau trip made a £51.40 profit. Reimbursing drivers occurred in a different financial year to the trip payments. The same can be said about the recent Capel Curig trip.

·    Why was there such a high profit for Capel Curig in January 2015? Is there some payment still to be made?

Trip payments for the Capel Curig trip occurred in the 2014 - 2015 financial year. Reimbursing the drivers will take place in the 2015 - 2016 financial year.

·    What does the Langdale (2014) loss cover? I thought this was accounted for independently with the 25th Anniversary committee?

For the loss to be exactly four hundred pounds I have a feeling it was planned by the club. Phil would probably know more. I suspect the club agreed to subsidise the trip by that amount. The loss covers only driving expenses (car hire, petrol).

·      Why did we make a £100 loss on the 2014 navigation course?

I will need to look into this. I suspect we are waiting for a grant from the AGTF. We are having problems getting any money out of them at the moment, with the account signatories not living in Cambridge any more.

·    What did the equipment expenditure cover? What did we buy with it?

Cafetiere, equipment boxes, Wilderness medicine field guide, 2 emergency shelters, BMC maps, crampons (1 set), cork board, pop-up poster, 2 waterproof trousers, 2 head torches and the first aid kit was restocked.

“How much use did the club Cafetière get?” – Joe

“Considering we have lost two we should get insurance for them”

It was pointed out that it was not on the equipment list. John clarified that we only bought one regardless of how many we lost!

 

Discussion

·        The move to online banking has worked well.

·        There has been a significant decrease in trip cost £45 to £42 to £40.

·        Discussion about running trips at a loss next year.

o   Joe says that it’s not a good idea to reduce it too much, as when he joined people complained that trips were very expensive once the trip costs were put back up.

o   Tom argues he has made a significant cost reduction for trips.

o   It was pointed out that a fixed cost is easier to financially plan for.

o   £40 is easier for change. This is not really a problem since we no longer do cash.

o   Joe pointed out that not all the bunk houses are equal.

o   Tom says that transport costs vary between trips.

o   Tom H thinks the cost should be based on how nice the bunk house is. Joe agrees.

·        There was a puncture on the last trip.

o   How much did the puncture cost?

o   Philip – “Nothing! We have insurance on the insurance”

o   It works out good to have insurance on the insurance if we have an accident once every two years, which we do.

 

Voting

·        Voting on approval of accounts as presented.

22/22, all in favour

 

4. Andy Gibson Training Fund

·        There has been a push towards internet banking.

·        There are current issues in signing cheques. Tom then goes on to explain detailed logistics about delays in producing cheques. We need internet banking!

·        Paul thinks a move to Natwest from Barclays would work to alleviate problems with cheques.

·        Rose says this is something for the AGTF to discuss, not us.

 

Tom H “How does the AGTF work for first aid courses” Especially if the member is part of multiple clubs.

Rose- “We will sort if so you don’t get double funded.”

 

Andrew - The input into the account won’t last forever

Tom – We are not spending anywhere near the amount going in. We can afford to do this and encourage people to apply for it more.

 

5. Motion, proposed by Mr Andrew Williamson, seconded by Mr Philip Withnall:

 

“At the discretion of the current Club membership, to provide the Club President with one complimentary ticket to the Annual Dinner immediately following their termination of office, as an expression of gratitude for their significant work for the Club over the duration of the preceding year. The Junior Treasurer shall decide whether the cost of the President’s ticket will be covered either (i) by addition to the Club’s administrative or social expenditure for the year, or (ii) by incorporating the cost into the price of a standard ticket for the Annual Dinner”

 

Discussion

 

Andrew – We should spread the cost over the year rather than putting it only on the dinner participants.

 

There was much discussing on the wording and legalities.

 

It was decided that it was fine for the committee to do it as a tradition but should not be brought back to an AGM.

 

Vote to approve the measure

20/23 abstain, 1 supported, 0 rejected

NOT passed

 

6. Questions to the committee

·        Do we have a plan not to run out of tea in the event of a vehicle incident?

o   Rose – Kit should go in earlier vehicle and be transferred to subsequent vehicles in case of incident in order to get it there on time.

o   Tom – I think that we are over thinking this.

o   Joe – This has not been a problem for over 7 years and will be forgotten about.

 

 

7. Elections

 

President – Marcus Taylor standing

·        Been on 14 trips

·        Will be first social sec to be president

·        Likes sending emails

·        Likes to look at booking bunk houses. Already in discussion with Tom.

·        Has been trip leader for the last two trips, therefore has experience and it will be a smooth transition.

Tom H – Where would you take the third trip of each term?

Marcus- Ulswater, Teasdale, comfort and value for money bunk houses, wants to make Christmas dinner a tradition so need a bunkhouse with a good kitchen.

Josh – Any plans for foreign trips?

Marcus – “Is Scotland foreign?” There are plans for Scotland, also the Alps in mid-September for hillwalking.

 

Results of the election: 22 for Marcus, 0 RON, 0 Abstain, 1 Spoil. Marcus duly elected.

 

Meets: Camilla Penny standing

 

Results of the election: 23 for Camilla, 0 RON, 0 Abstain. Camilla duly elected.

 

Social Secretary: Adrien Lefauve standing

 

Results of the election: 18 for Adrien, 1 RON, 4 Abstain. Adrien duly elected.

 

Safety: Josh Abrahams standing

 

Results: 22 for Josh, 0 RON, 1 Abstain. Josh duly elected.

 

Junior Treasurer: David Hoyle standing

 

Result: 22 for David, 0 RON, 1 Abstain. David duly elected.

 

Membership: Anthony standing

 

Results: 21 for Anthony, 0 RON, 0 Abstain, 2 spoil. Anthony duly elected.

8. Any Other Business

·        None

 

We then proceeded to have wine and cheese.

 

Author: 
Laurent Michaux

AGM Agenda, Thursday 5th February 2015

The agenda for the Annual General Meeting on Thursday 5th February 2015 can be downloaded by clicking on the link below.

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AGM Minutes, Wednesday 26th February 2014

Minutes for CUHWC AGM, 26/02/14

Chair: Mr Andrew Williamson (for Ms Vicky Ward, who was rendered speechless by a bad cold)

Secretary: Ms Eleri Cousins

Also present: Philip Withnall, Tom Leach, Dave Farrow, Simon Williams, Laurent Michaux, Tom Hare, James Hickson, Paul Fox, Rose Pearson, Tom Ashton, Matt Hickford, David Hoyle, Anthony Cooper, Charlotte Zealley, Mark Jackson, Chris Arran, Andy Howell, Jane Patrick, Jade Cuttle, Marcus Taylor, John Ockenden, Greg Chadwick, Valerie Ashton.

1. Apologies for Absence

  • Joe Hobbs
  • Becky Howard
  • Paul Cook

2. Presidential Report – Read by Mr Philip Withnall for Ms Vicky Ward

  • Philip began by correctly noting that the report was ‘a bit long’
  • Philip was also interrupted quite a lot in his reading by various smart-alecks who thought they were clever (including, in the interest of full disclosure, the Secretary…)

Trips run

  • 13 of the normal 14 were run (14 if you count the ‘Scotland’ trip, which was neither official nor, actually, in Scotland – see this year’s High Society for a hilarious but possibly hyperbolic account). Overview of trips (essentially just copied and pasted from the President’s report because the Secretary is lazy).
  • Dolgellau – new bunkhouse or rather bunkbarn. You had to physically go outside to get to kitchen (which was far too small for entire group) or to the bathrooms. Very comfy beds though. Bunkhouse owners accommodating in letting us use their kitchen to cook and they said we didn’t need to clean. We did not manage to fill all (33) places on the trip due to firstly a lack of drivers and secondly a lack of interest. Additionally this was the trip where there was a noticeable lack of walk leaders/transport for walks on the Saturday as all the regulars grouped together to do more exciting things.
  • White Peak – Day trip. 19 involved. Hardly any 'regular' club members involved (9). Freak snowy horrible weather. 1 of the new members has returned since.
  • Cwm Dyli – 20 involved in weekend. Unusual freak snowy weather; crampons and ice axes were actually necessary. An issue in safety regarding this trip - a guy came with trainers and no treads. Additionally the now infamous fire extinguisher incident. This was subsequently dealt with meaning that we can return to this bunkhouse again.
  • Rhydd Dhu – mweeehhh (Secretary’s note: what the President means by this is anyone’s guess. Also, Phil’s phonetic reading was a joy to the ear.)
  • Church Stretton – Day trip. Beautiful weather. 17 involved.
  • Patterdale – 33 involved. Had 10 people camping. Was an issue with transport – picked 2 people up outside Cambridge creating complications for drivers. Alps Trip – organized unofficially. Affected popularity of ‘Scotland trip’
  • Scotland Trip planned for Knoydart involving 7. AW pulled out 2 weeks before hand due to the midge forecast. Ended up being in the Lakes due to weather.
  • Edale – oversubscribed. One group led by DF and PW (to name and shame) were very late back, nearly swapped people round between bus and cars, note flexibility for next year. Got new bus driver called Jock. We like him.
  • Caseg Fraith – Awful, awful weather. All but Mark’s route (he was on his own bagging something) altered their route card. Suprisingly (14/20) new members have returned already or are planning to return for annual dinner. Because the bunkhouse craic was good? Sign up filled up just after 7.30am.
  • High Moss – new BH: the Rucksack Club. Expensive but beautiful. Worth noting that we may be able to camp outside it for free in future years. This is worth investigating. Poor visibility both days. Navigation course run, perhaps a bit too basic. Sign up filled up at 6.55am. DO NOT RUN A TRIP THIS SMALL TO THE LAKES IN MICHAELMAS AGAIN.
  • Brecon Beacons – new bunkhouse. Nice, very keen bunkhouse owners. Beautiful weather. Pan-Y-Fan not that accessible though. Wait quite a few years before return. Chris organised an amazeballs Christmas Dinner.
  • Seathwaite – numbers smaller than usual for the weekend but higher comparatively later in the week. Weather truly shite but everyone enjoyed themselves.
  • Bryn Brethynau – nothing particularly special. Trip has 23 places, waiting list of 8. Issue created as the waiting list contained 3 pairs of people who refused to go without t’other.
  • Langdale – successful me thinks. Tom and I got very confused as to our roles. Mainly (and wonderfully!) organised by JS & DF

  • The 2 new Michaelmas locations deemed good.

  • Excluding Brecons, trips in Michaelmas were all waaay too oversubscribed. Consider running another? High Moss small due to booking faff. Need to book this one earlier.

Trip Statistics

  • 175 different people came on the 13 trips this committee year (compared to 158 last year), 394 places (incl. Langdale)
  • Compared to last time, fewer people came on a lot of trips, no one on 11 (2 last year: AW & PK); 1 person came on 10/13 trips (TAL); no one came on 9/13 trips (1 last year); 5 on 8/13, 6 on 7/13.; 29 people came on 4 or more trips (compared to 32 last year)
  • 64 people to Edale, of whom 46 were new.
  • 12 came back on 1 or more trips since (down from 37% to 26%)

Membership

  • 129 members on database (116 last year)
  • 24 non-CU members (18.6%, down from 22%)
  • Of the CU members, only ~32.5% are undergraduates
  • On database, 8 people called Tom – down 2
  • 2 left on course membership
  • Membership @ £15 hasn’t seemed to deter anyone.
    • BMC affiliation costs are increasing for next year! Was £7.25, will be £8.25… Predicted at last year’s AGM that BMC costs may rise!
  • Can we still do more to involve new members to the Club? Big drive to recruit undergrads this year. Reflecting in committee nominations… but not in stats!

Transport

  • Since October, we can only hire minibuses if we can find drivers with D1 licences – rare these days
  • Using MPVs and cars instead. This has actually worked out better than expected, and less expensive than expected.

Courses

  • Scrambling Course on Patterdale Trip – More than Mountains – for 4 people. Incredibly successful.
  • Navigation Course run on High Moss Trip by More than Mountains for 4 people, considered poor.
  • REC Level 2 first aid, 12 people, only 6 CUHWC members.

Kit

  • Only winter conditions on Selside Trip – not really a location that required crampon / ice axe use – though some did use them for practice.
  • Crampon allocation not a problem – but they were used in Alps? (And taken out for use in winter in Scotland, but were not actually required)
  • Still issues with some Club kit going missing – especially headtorches. Need to think about how to resolve this. A couple of ice axes are also still due back from a while ago… (Here the Secretary was ashamed because she still has one from the summer…)

Socials

  • Chris Arran as Social Sec has been so wonderfully enthusiastic that we (almost) forgive him for losing Ben the Bear.
  • Lunches have not been as popular as in years past – but the pub still is!
  • In addition to the usual formals, have had some exciting socials, perhaps geared more to younger members (Fire Social, Pub Crawl, Swap with CUMC/CUEX)

Other

  • Finally, we made it through a year with no EGMs! Which of course means the secretary has had minimal minute-writing experience.

3. Accounts

Also presented by Mr Philip Withnall

  • Overall, a rough split between trips that made a profit and trips that made a loss. Net profit of £325 from trips this year.
  • Socials have made a £260 profit
  • Courses broke even, as expected
  • Trip prices were raised to cover increased transport costs, but possibly were raised by too much. Should consider lowering trip costs – though socials should continue to aim to make a profit.
  • We now have insurance excess insurance, to help protect us against another disastrous minibus experience
  • We also now have online banking and club debit cards. The latter will simplify car hire, erasing the faff of club members paying out of pocket and then being reimbursed.

Discussion of the accounts

  • Andrew:
    • What are BMC grants covering?
  • Tom:
    • Club equipment (£100), nothing this year for courses because we got double last year, £100 for admin things like website and freshers' fair flyers.

The accounts were approved unanimously.

4. Andy Gibson Training Fund

Also presented by Philip Withnall. By this time those present were (pretending to be) sick of Philip’s dulcet tones.

  • There was a meeting at Langdale with the AGTF committee.
  • Processing grants currently slow because they don’t have online banking, but they are looking into this.
  • Lent 2012
    • Navigation Course (6 CUHWC members). AGTF committee criticized that non-students were getting grants. £10pp (total course=£120)
    • Scrambling Course (4 CUHWC Members) £150/£320
    • JJ & PW, REC Level 2 First Aid, £20pp
    • PBK – ML Course, £150/£365
  • Easter 2012
    • None
  • Michaelmas 2012
    • Navigation Course , 6 CUHWC members, £65/£125 awarded.
  • Lent 2013
    • REC 2 first aid course.
  • The committee is keen for more applications. There is currently a fair amount in the fund and they are considering raising the upper boundary for funding.

5. Motion, proposed by Ms Vicky Ward, seconded by Mr Andrew Williamson

To remove article 23 from the Club’s Constitution and replace it with: “When the office of Senior Treasurer becomes vacant, the Executive Committee shall appoint someone who is of MA standing and a resident member of the Senate or otherwise a person approved by the Junior Proctor. The Senior Treasurer shall not be required to be a member of the Club. The Senior Treasurer may be removed from office by ordinary resolution at a General Meeting.

Discussion

The Senior Treasurer noted this would make our lives easier, and there was no reason not to approve it.

Vote to approve the measure

Unanimous

6. Motion, proposed by Ms Vicky Ward, seconded by Mr Andrew Williamson

To remove article 48 from the Club’s Constitution and replace it with: “Where a General Meeting has passed a resolution to wind up the Club in accordance with article forty-seven, the Club's assets, after payment of any debts or other liabilities, shall be transferred to such Registered Society of the University of Cambridge as the General Meeting shall by ordinary resolution direct, and in default of such direction to the University of Cambridge. This motion shall be valid regardless of any failure to comply with article thirty-seven or thirty-eight in respect of it.”

Discussion of the motion

  • Vicky:
    • The background to this is a request from the proctors for this change.
  • Paul:
    • Well, essentially, the university gives us money and would quite like to have it back again if we fold.

It was also noted by some present that the background to this is general paranoia about what university clubs do with university funds. While it is “highly unlikely that the hillwalking club will become a terrorist cell”, such general fears might be the source of the pressure.

  • Philip:
    • If that is the case, they aren’t going to forget about it if we don’t pass the motion.
  • Simon:
    • Do they have the right? This is ultimately unfair.
  • Senior Treasurer:
    • Given the pressure, it is prudent to do something, and this seems to cover the issue quite sensibly.

Vote to approve the motion:

Passed with no votes to disapprove but with 8 abstentions.

7. Motion, proposed by Ms Vicky Ward, seconded by Mr Andrew Williamson

To add article 50 to the Club’s Constitution: ““The Andy Gibson Training Fund exists independently of the Club and holds its assets subject only to its own Rules. Such assets shall not be treated as assets of the Club for any purpose, including on any dissolution of the Club.”

Discussion of the motion

Senior Treasurer: Seems quite correct. Perhaps doesn’t need a constitutional amendment, but certainly no harm in clarifying.

Vote to approve the motion

Unanimous

8. Questions to the Committee

  • Matt Hickford:
    • Dr Hickson, will you remain Senior Treasurer?
  • Senior Treasurer:
    • I am happy to remain at your disposal if I am wanted.

It was agreed by all present that he remains wanted.

  • Mark Jackson:
    • How important are undergrads on the committee?
  • Chris:
    • They help create a welcoming environment for freshers.
  • Vicky:
    • Definitely help keenness
  • Simon:
    • Definitely important that PhDs aren’t the only face. At the Freshers' Fair, the grads were noticeably less welcoming to freshers. I certainly was.
  • Eleri (smug):
    • I was very welcoming. This might be a personality rather than an age issue, Simon.

9. Elections

President – Tom Leach standing

  • Controversially, Tom is running because he loves the club and wants to keep moving it forward.
  • Mark wanted to know where we’re going. The answer, again controversially, was the Lakes and Snowdonia. Also the Dales.
  • Marcus wanted to know if we can camp more. The answer was yes, if we can still all fit in the bunkhouse because Tom (VERY controversially) likes the club’s social side.
Results of the election:
  • 27 for Tom, 1 RON. Tom duly elected.

Meets – Laurent Michaux and Philip Withnall standing

  • Laurent loves the club and loves getting away from Cambridge. He’s also very organized.
  • Philip wants to ruin something else now besides the accounts. Also, he knows the drivers and loves the pub.
  • Tom Ashton: How would you deal with driver shortage? Laurent hoped to find another minibus company, also he might be driving himself soon. Philip said he would keep on the drivers’ good side. Simon then pointed out that, actually, we don’t have a driver shortage.
Results of the election:
  • 6 for Laurent, 21 for Philip, 1 RON. Philip duly elected.

Social Secretary: Marcus Taylor and Jade Cuttle running together

  • Marcus spoke for both, saying they’ve loved Chris’ events, looked to do more swaps, but the fate of lunches was uncertain.
  • Andrew asked what would happen if they fell out. Marcus said there would be twice as many social events. Raucous laughter ensued.
Results of the election:
  • 26 for Jade and Marcus, 2 abstentions. Jade and Marcus duly elected.

Safety: Andy Howell and Rose Pearson running together

  • Rose spoke eloquently about the importance of both safety and equipment, especially when it came to helping new, inexperienced members get to know the outdoors. She loves the openness and friendliness of CUHWC, and hopes to help continue that.
  • Andy has extensive experience, including being on the OUMC committee. (Shocked gasps from the audience; the Secretary kept a low profile as she is currently a paid-up member of the OUMC…)
  • Rose will mostly fulfill safety, Andy equipment because his core skill is carrying awkward things on a bike. If both are present, Rose will be ‘Head Safety.’
  • Tom Hare: The usual question about someone in trainers. Rose answered sensibly that it depends on weather conditions. Otherwise, say no to their plan and offer alternatives.
  • Philip: What new equipment would you buy? After a report by Tom on the current equipment, waterproofs were agreed to be a priority.
  • Vicky: Biscuits? (Note: all questions and remarks by Vicky were made via note to Andrew. Andrew couldn’t read the notes more often than you might expect…) Rose: Secondary to safety. Hisses from the assembled company.
  • Chris: What if someone wants to do an E6? Rose: We’re a walking club. If your primary goal is climbing, then you are taking a space from someone else – we’d like to encourage inclusiveness in club activities as much as possible.
  • Philip: Where do you stand on cafetieres as safety equipment? Andy: Well, I think coffee-making can be quite dangerous.
  • Vicky: What do you do if there’s no one to lead newcomers? Rose: Doing that is the responsibility of the committee in general, but definitely the safety officers’ in particular.
Results of the election:
  • 27 for Rose and Andy, 1 RON. Rose and Andy duly elected

Junior Treasurer: John Ockenden standing

  • John: CUHWC good for combatting depression, wants to give back by being on committee.
  • Laurent: Will you be at the pub? John: Yes.
  • Philip: Can you count? John: I think so. John then proceeded to delight and awe Philip by promising to continue to use gnucash.
Result:
  • 26 for John, 2 abstentions

Membership: Laurent Michaux, David Hoyle and Charlotte Zealley standing.

  • David: Friendly, reliable, competent. Maybe introduce online joining system, discount in fresher’s week.
  • Charlotte: Undergrad friendly face, has other admin experience.
  • Laurent: Friendly, welcoming both during and throughout year, good with admin, had done recruitment for other societies.
Results of the election:
  • 12 for Laurent, 12 for Charlotte, 3 for David, 1 abstention. Deciding vote cast by the President, Laurent duly elected.

10. Any Other Business

  • Dave Farrow: Thanks to the outgoing committee. A round of applause.

We then proceeded to rapidly finish the Cava left over from the last club lunch.

Tags: 

AGM Agenda, Wednesday 26th February 2014

The agenda for the AGM on Wednesday 26th February 2014 can be downloaded by clicking on the link below.

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AGM Minutes, Tuesday 5th February 2013

Minutes for CUHWC AGM, 05/02/2013

Chair: Mr Andrew Williamson

Secretary: Miss Vicky Ward

Also present: Dr James Hickson, Michael Fordham, Greg Chadwick, Helen Phillips, Becky Howard, Peter Kirkwood, Mike Simpson, Joe Hobbs, Valerie Ashton, Tom Ashton, Andrena Ball, Phil Withnall, Tom Leach, Chris Arran, Paul Fox, Mark Jackson, Eleri Cousins, Jo Smith, Dave Farrow, Simon Williams, Laurent Michaux, Phil Brown.

1. Apologies for Absence

  • David Pettit
  • Jane Patrick

2. Report by the President, Mr Andrew Williamson

Trips

  • Run 13 of the ‘normal’ 14 trips of the year
  • Dartmoor – sign-up outside this committee year; at least 2 people did not get places on the trip. A new (small) bunkhouse for 12 people. If booking same in future, can use the barn next door too.
  • Patterdale – returned to George Starkey Hut. Dave Farrow & Jo Smith just used transport and went off backpacking for the weekend to free up Bunkhouse space. Shared with some members. 4 did not get places on trip – probably so popular because previous 2 trips were small. Andrew didn’t bag anything – first time on a CUHWC trip this has happened
  • Crowden – 32 people involved; biggest day trip for some time? Probably so popular because of small trips for rest of term
  • Cwm Dyli – cancelled non-weekend due to lack of interest. Still 19 involved during weekend. Rather a heatwave so we all wanted to extend. Have same arrangements in place with Pinnacle Club this year so can cancel non-weekend at no extra cost.
  • Stiperstones – another popular (20 people) day trip.
  • Deiniolen – new Bunkhouse (Cefn Goch, Gloucestershire MC) for Club & ideal for Easter Term Trip 1. Again, there were a couple of their members present.
  • Ennerdale – allowed to pay on per-person basis this year, but we over-filled the bunkhouse anyway. There were LOTS of pre-sign requests (17; all allocated) for the trip because of exams and because sign-up was on a Bank Holiday Monday. There was a bonfire on the trip, lots of songs and midges
  • Alps Trip – organised unofficially and advertised as such to main list. Less popular than it may have been because of unofficial trips to Kyrgyzstan and Corsica (GR20), both of which were not advertised to the main list.
  • Scotland Trip was planned for Torridon, but was called off because people gradually dropped out. There was only Phil Withnall remaining who wanted to come, but (sensibly) didn’t want to travel that far so walked half of the Pennine Way instead.
  • Edale – filled all but one place on coach & some joined us there (making 60 in total), despite an unpopular Squash resulting from a poor Freshers’ Fair location. Told a couple of people to turn up on morning in case of last-minute drop-outs. Both of these DID get places, so this is worthwhile doing again in the future. Didn’t leave anyone behind due to multiple counts… Scrapped walk leader discounts & nobody complained (probably because most didn’t know anyway). This meant Edale made some money.
  • Dunmail Raise – cheap bunkhouse and the fact it was a popular trip helped with making some money. Andrew explained to new members how weekend trips work (“if you want”).
  • Capel Curig – new Bunkhouse: Gwydyr MC’s Tan-y-Garth. Andrew didn’t attend, so Vicky was Trip Leader. The Trip ran smoothly despite Andrew’s greatest concerns.
  • Moffat – we stayed in the Well Road Centre. It was a joint CUHWC & Duffers’ Trip. 70-person bunkhouse but can pay per person above 30. Enjoyed by all – especially the Bunkhouse. Suggested return again in a few years. The second CUHWC Pantomime written by Michael F, recorded & posted on website for all to enjoy.
  • Seathwaite – perfect number of people and not over-filled (25 on Saturday night; this was helped due to last-minute drop-outs). Only a few left by the last day – this is becoming normal on this trip, but is not a problem. Still made considerable profit. Andrew & Peter both didn’t go, so Paul C was Safety & Joe H/Paul C were Trip Leaders
  • Selside – returned to Selside Centre; not been since Lent 2010. Perfect no. of people. Largely didn’t have problems getting there despite lots of snow affecting the country.
  • The 3 new trip locations adds a bit of variety – encouraged to continue in future where possible. Dolgellau is also new (1-3 March).
  • All trips about perfect size, especially from beginning of Easter Term 2012 onwards. Lent Term 2012 trips were too small. Often only people that haven’t got places are those who requested pre-signs or who tried to sign-up once it was known that extra places were available after sign-up.
  • Non-essential pre-sign requests have been low generally – Ennerdale excluded. Limited pre-signs to 5-10% of trip (except Ennerdale) and allocated randomly. Had to turn a few people down, but these were generally limited. There were no problems this year with people requesting pre-signs for every trip.

Trip Statistics

  • 158 different people came on the 13 trips this committee year (excludes Eskdale)
  • 2 people came on 11/13 trips (Andrew Williamson & Peter Kirkwood); 1 person came on 10/13 trips (Paul Cook); 1 person came on 9/13 trips (Tom Ashton); 14 people came on 7 or more of the 13 trips; 32 people came on 4 or more trips
  • Constanze H came on 8 consecutive trips, but stopped after Moffat (due to rowing commitments…)
  • 60 people came to Edale, of whom 38 were new
  • 14 came back on 1 or more trips since (37%)
  • 1 (Tom Leach) came on 4/5 trips since and 2 (Laurent Michaux & Lilia Giugni) came on 3/5 trips since
  • Of people who came on 2 or more day trips, 3 only came on day trips.
  • Nobody who came on both vacation trips only came on vacation trips

Membership

  • 116 members on database
  • 26 non-CU members (22%)
  • Of the 90 CU members, only ~35% are undergraduates
  • On database, 10 people called Tom – 11 if we include Tuomo (9.5%)
  • 11 left on course membership; 34 people’s terminated in September 2012; 9 expire in September 2013; final 2 expire in September 2014
  • Increased membership to £15 – doesn’t appear to have discouraged anyone & this may still be a bit cheap – a proposed increase to £20 in 2013-14 committee year may be necessary for the Societies Syndicate. £7.25 costs for BMC affiliation – this may increase soon. The remainder is for equipment & surplus to subsidise trips – will the fact that people have paid for subsidising trips encourage them to come on more?
  • Shouldn’t be too much of an exodus this summer, unlike last year – these people have been replaced by some keen new members (see Edale statistics), however.
  • Can we still do more to involve new members (and especially undergraduates) to the Club?

Transport

  • There has not really been an issue with finding drivers
  • A new influx of minibus drivers – Greg, Andrena, Peter
  • New car drivers too – Tom Owen & Greg have both driven lots
  • Tom Ashton & Paul Cook have both driven on every trip they have come on; others have driven on very many too – Jo, Greg, Michael F, Jane, Helen. Many thanks to all drivers this past year.
  • Tried to give some drivers a break by not driving on all trips. Some don’t mind (or even prefer) driving on all trips though.
  • Cannot now use Milton minibus as need D1 on licence (the new bus is now too heavy, despite only seating 15 people) – only Paul Cook (& Chris Sidell) has D1. Have to use more expensive CCVR one.

Courses

  • Scrambling Course on Patterdale Trip – More than Mountains – for 4 people. Incredibly successful, so the same planned for Patterdale Trip in June 2013 – run by same company.
  • Navigation Course planned for Eskdale Trip in February 2013 – 6 people. At the last count, 5 of the 6 places were filled, but a large variation in navigational ability was represented by those on the course, meaning some will probably get less out of it than others.
  • Peter Kirkwood applied for grants from BMC and received for courses (£320), equipment (£120) and flyer/poster printing for Freshers’ Fair & Squash (£100). Still one cheque not been cashed – to follow up. Suggested we apply for similar next year, assuming the new committee feels running these courses is worthwhile.

Kit

  • Only winter conditions on Selside Trip – not really a location that required crampon / ice axe use – though some did use them for practice
  • Crampon allocation not a problem – but they were used in Alps? (And taken out for use in winter in Scotland, but were not actually required)
  • Still issues with some Club kit going missing – especially headtorches. Need to think about how to resolve this. A couple of ice axes are also still due back from a while ago…

Socials

  • Largely managed independently by Becky Howard & Helen Phillips – many thanks for that
  • Lunches not been popular – average of about 7-10 people. The location is probably an issue, so hopefully this will change in 2013-14.
  • Pub meets are better attended – guess about 10-15 on average, with some >20 (not that anyone’s counting…)
  • Many Formals (Downing, Lucy Cavendish, Homerton, Girton, Fitzwilliam & Christ’s). An average of 2 per term is suggested for continuation into the future.
  • Held an Easter Egg Hunt (like in 2010) in March 2012 & a new Pudding Party at beginning of Michaelmas for ‘older’ members to meet before new Freshers come along
  • Some (semi-)unofficial events, including the StAG Sports Quiz, a bike ride to Ely and ceilidhs.
  • Other standard events – Garden Party in Dave & Jo’s garden; Christmas Curry (very popular, with carol service attendance afterwards); Annual Dinner

Other

  • Had to hold two EGMs this year. The first was to elect a new Junior Treasurer (and discuss the apparently poor financial predicament). The second was to elect a new Meets Secretary. We held the second in the Castle immediately prior to a normal Pub Meet. This is to encourage attendance after only just meeting quorum (10) for first EGM.
    • Is this the first year we have had to have two EGMs in a year?
    • It is worth in future being wary of electing a fresher to the Meets position – it probably carries the most responsibility after President
  • Introduced the ‘Webmaster’ position to the committee page of the website. Matthew Graham still has some responsibility (I think), but Chris Arran has now largely taken over (and will continue to do so while in Cambridge; it isn’t a big role). Better not to change Webmaster every year, but to leave it as something that someone does that will be in Cambridge for a long time.
  • The website has been kept well up-to-date this year. An out-of-date website is a useless one. Please continue with this in the future.

3. Accounts for the Financial year ending 31st January 2013

a. Presentation of the Accounts by the Junior Treasurer, Mr Mike Simpson

  • I got elected at an EGM when the ‘dire’ status of the finances of the club was also discussed. The Club owed members hundreds of pounds and couldn’t pay for down payments on bunkhouses. The buffer of £1500 was seriously depleted. The Communication between the Junior Treasurer and the President was not satisfactory: the President did not know what was being spent.
  • Since then we have realised that the state of the finances is not that bad. I have introduced 2 changes which I feel have improved matters:
    • A Dropbox for sharing accounts between the President and the Junior Treasurer, which can be accessed by either at any time. I hope this is continued in the future.
    • A spreadsheet which readily summarised the trip profit/loss, so that a trip’s finances were known within about three days of said trip.
  • The Trips:
    • Generally well priced and more sensibly priced by Andrew
    • Some fluctuation
    • Dunmail Raise made a good profit, as predicted by Michael F at October’s EGM
    • Moffat and Ennerdale made higher losses; this is no surprise as the bunkhouses are more expensive and further away
  • The Socials:
    • Broke even for the year. Major kudos for Helen and Becky.
    • High cost due to punting last year, income to this year’s annual dinner received last year and cost of next year’s annual dinner
  • Membership:
    • 100 paying annually, 92 last year
    • Mixture of £10 and £15
    • £15 didn’t cut interest in the club
    • £15 is better and will need to increase as BMC affiliation costs go up
  • Grants:
    • Slightly higher than before (£2420 vs. £2100 last year)
    • More BMC Grants to come.
  • Courses:
    • Balanced out due to AGTF payments
  • Bottom Line:
    • £500 received overall on bank balance, but we made £1600 this year, which is quite a feat. The account now has a balance of >£1500. We need to maintain at least a £1500 float in case of a minibus crash, however I feel that this float needs to be higher and more like £2000 to provide a greater cash flow margin. This represents about 10% of annual turnover.
    • Online Banking now available and needs setting up by the next committee
    • It’ been a healthy year but there is still more work to be done. We need to be careful in the future to keep trip costs aligned with inflation (and increasing fuel costs)

b. Discussion of the Accounts

  • Mike
    • What you have to remember is that this social loss is largely a relict from last year
  • Helen
    • There will be some costs from this year that will go on next year’s accounts.
  • Andrew
    • It is worth adding that in terms of the Societies' Syndicate: we applied for £2400 and only got £2000. We included ‘driver discounts’ in our application this year, which the Societies' Syndicate didn’t feel justified. Next year perhaps don’t call them ‘driver discounts’ but ‘wear-and-tear’, which is entirely justified.
    • It might also be worth applying for an ‘Equipment Grant’ next year since some of the Club equipment – and especially waterproofs – now needs replacing. We can also never seemingly have too many headtorches.
  • Paul Fox
    • We have to remember that another CU club involving mountains get £2100 despite having far fewer (about half of our) members. Paul is willing to discuss the Societies' Syndicate application with the incoming President and Junior Treasurer.
  • Philip Brown
    • Why was a profit made this year?
  • Mike
    • Largely because of higher trip costs
  • Dave
    • Trip prices had not followed inflation previously
  • Someone
    • Why are there ever so slight social losses on certain social events, like formals?
  • Becky
    • Because some people haven’t paid
    • Please pay?
  • Paul Fox
    • There’s an unfortunately placed comma that needs to be removed from the Proctorial accounts…
  • Dave
    • Someone had enquired why there was some income for the Christmas Curry, and it was explained that this was as a result of cheque confusion and because some people had been reading the President’s emails too closely. This was resolved.

c. Vote on whether to approve the accounts as presented

The accounts got approved unanimously.

4. Discussion on the Progress of the Andy Gibson Fund

a. Overview

  • Summary by the President:

    • Finally managed to transfer signatories on the account – now Peter Kirkwood & Dave Farrow since both will (hopefully!) be around for a considerable time yet in Cambridge.
    • NatWest are VERY slow at doing things (‘lose’ changeover forms etc.) so trying to avoid changing the signatories every year too
    • The President still receives statements from the account to keep track to make sure no money goes mysteriously missing. Dave Farrow & Peter Kirkwood are not involved in assessing applications, but just write cheques
    • May change bank as Natwest are useless – need to check with AGTF Committee. Should improve getting money to members quickly, which was the only piece of negative feedback received on AGTF feedback forms this year.
    • The fund has been very well advertised on the website and in emails. Word of mouth is also useful.
    • Have had lots of applications this year:
    • Lent 2012
      • Andrew Williamson applied on behalf of scrambling course to be run on the Patterdale Trip – partly BMC funded. Received £148 = £37 per person. Peter K, Kerrie Taylor-Jones, Lucy Stone and Mark Jackson took part in this.
      • Laura Burrows – ML Training = £100
    • Easter 2012
      • Becky Howard – ML Training = £100. Had to push back her training to Dec ’12, but now completed and feedback is on the website.
      • Peter Kirkwood applied on behalf of himself and 7 others for a Wilderness First Aid course in April – received £20 per person, making total of £160
      • Bethan Gudgeon applied on behalf of herself and 10 others (some from the CATSE expedition) for a second Wilderness First Aid course in June – received £20 per person, making total of £220
      • Dave Mackenzie, Andrena Ball & Becky Howard applied for an Alpine skills course - £60 per person. This did mean Becky Howard had funding in two areas at this round of applications, but the fund committee were happy with this and it was good to see someone being so pro-active.
      • Matthew Hay applied for ML Training but we did not give him a grant as he had not been involved in the club at all. It was suggested to him that if he came on club trips and socials in the future, he could apply again; he hasn’t been to anything since (to the President’s knowledge).
    • Michaelmas 2012
      • There were no applications; this is as expected since this time of year isn’t ideal for training and so on.
    • Lent 2013 – the application deadline is on Friday 15th February so the applications will be dealt with by the new committee.
      • Peter Kirkwood has already submitted an application for the Patterdale scrambling course in June.
      • Phil Withnall & Josh Jones have submitted an application for themselves for the first-aid course to be run in March 2013
      • Peter Kirkwood anticipating submitting application for his ML training and an application for the navigation course
      • Informal discussions revealed some may submit Alpine course application either this term or in the Easter term
  • Key is to keep updated feedback on website as advice for future applicants – all feedback from completed courses now online. Sometimes this was only after the President had to pester people for a considerable amount of time, which shouldn’t be the case when they had been provided with money.

  • The Fund committee are keen on group applications. Very approachable and worthwhile telephoning the lead member (was Lottie Bell in 2012-13) each year to smooth relations
  • Current account balance £4502, with payments still due to CATSE of £140 and Matthew Graham of £75 (as he personally paid Elena Yudovina for a Winter Skills course in his Presidential year).
  • Received another £1000 from Gibsons in March 2012 and Andrew Williamson wrote to them to thank them for this donation.

b. Discussion

  • Joe
    • Are you sure they owe CATSE £140?
    • I would check this but I am having trouble opening the documents on my tablet (then proceeds to struggle with technology in background for a few minutes)
    • How did I not notice…?
  • Michael F
    • Is the fund sustainable in the long term?
    • It would be worth keeping this in mind when making future allocations.
  • Peter
    • We are down some money this year, but lots of this is from payments that have been backdated from outside this financial year.
    • It is also likely that in the future donations from duffers will continue to the fund.
    • We can earn 3% interest from changing current account but am waiting upon agreement from the rest of the committee. Lottie Bell seems keen on a new account, but waiting on confirmation from a couple of others on the Committee.
    • Is there a possibility of Internet Banking?
    • The AGTF Committee have also made it clear that they are more keen on supplying funding towards funding in this country rather than Alpine courses
  • Dave
    • You can do Alpine courses in this country.
  • Andrew
    • The new President should ring Lottie Bell to introduce themselves

5. Motion proposed by Joe Hobbs, seconded by Andrew Williamson

To remove article 31 from the Club’s Constitution and replace it with: “Should a post on the Executive Committee become vacant, not at the AGM, and if only a single member is nominated for the vacant position, said member may be co-opted onto the committee without the need for an Extraordinary General Meeting to be held. An Extraordinary General Meeting may still be called in accordance with article 33.”

a. Discussion of the motion

  • Joe

    • Wants to summarise motivation behind the proposed amendment to the constitution
    • This motion was proposed following the business of the 2 EGMs that were held this year
    • They were both a hassle and a faff, otherwise known as a haff.
    • We struggled to meet the quorum in the first one
    • Since both only had one candidate standing and there was no option for RON, what were the members attending meant to do? Their options were literally turn up and vote or eat the ballot paper.
    • Now Michael Ashdown, upon reading the proposed amendment on this agenda clearly stated that it had to many legal holes
    • Michael Ashdown proposed a new amendment of far greater length. Michael says it is acceptable to make changes to the text of a proposed change to the constitution during an AGM so we can effectively replace my proposed amendment with his as they have the same intention.
    • Michael Ashdown’s proposed changed amendment is as follows:

      • If a post on the Executive Committee becomes vacant an election for the vacant post may be held. The Executive Committee may call an Extraordinary General Meeting for this purpose. Alternatively, the Executive Committee may fix a date (“the nomination date”) for the receipt by the President of nomination slips in respect of candidates for the vacant post. The Executive Committee shall give not fewer than seven days notice of this date. Article 27 shall apply to the nomination of candidates as if “on or before the nomination date” were substituted for “not fewer than three days before the General Meeting at which his or her election is proposed”. If nomination slips are received by the President in respect of a single candidate only, that candidate shall be deemed to be duly elected to the vacant post with effect from the day after the nomination date. If nomination slips are received by the President in respect of more than one candidate, the Executive Committee shall call an Extraordinary General Meeting for the purpose of electing one of the nominated candidates to the vacant post. In respect of such an Extraordinary General Meeting, article 27 shall not have effect and the candidates nominated on or before the nomination date, and no other, shall be candidates for the vacant post, and article 36 shall have effect as if “seven” were substituted for “fourteen”.
  • Joe

    • [Amidst laughing] please tell me I read out the right amendment... That took rather a long time
  • Paul Fox
    • That is longer than most clubs' constitutions...
  • Joe
    • It is long to mend the holes. I would read you all Michael Ashdown’s comments but they’re rather long and boring.
  • Eleri
    • Why were there such holes?
  • Joe
    • I wrote my proposed amendment in 5 minutes
  • Michael F
    • The proposed amendment by Michael A isn’t pedantic, it’s just correct
  • Simon
    • Why is there a second proposed amendment on the agenda?
  • Joe
    • In case the first didn’t get passed
  • Simon
    • Shouldn’t we then be discussing both at the same time
  • Andrew
    • According to Michael Ashdown the holes in the second are unsolvable
  • Joe
    • According to Michael Ashdown, if the second proposed amendment was passes it could allow for the whole committee to be co-opted
    • I proposed the second as I thought someone would have an objection to how the first one worked (and look what happened)
    • What Michael wrote is only relevant as an amendment to the first; it is irrelevant in regards to the second proposed amendment
  • Peter
    • Can we therefore agree that the second proposed amendment is rejected now?
  • Michael F
    • Not necessary, considering the stipulation stated in the agenda in regards to whether the first got passed.
  • Greg
    • Does anyone actually object to the proposed amendment?

b. Vote on whether to accept the Motion as presented

  • Andrew
    • To make this clear: we are voting on Michael Ashdown’s proposed amendment to Joe Hobbs’ proposed amendment to the constitution
  • 24 Votes for passing Michael’s amendment, 1 abstention
  • Valerie
    • I just don’t see the point [giving reason for her abstention]

6. Motion, proposed by Mr Joe Hobbs, seconded by Mr Andrew Williamson

This Motion was made redundant by the passing of the motion above.

7. Questions to the Committee

  • Andrew
    • Any questions?
    • I’ll take that as a no…

8. Election of the positions of the Executive Committee due to become vacant at the meeting’s close, in the following order:

a. President

Member(s) standing for position: Vicky Ward

Speech by Vicky Ward

It took a long time for people to persuade me to take this position as I did not believe that I was a suitable candidate for the job; however, now I have come round to the idea and intend to do my best at the role possible. I believe that I am suitable candidate as I can be surprisingly organised and do not get stressed easily. I also would not in the case of an emergency, despite Joe’s claims upon hearing I was Cambridge Contact for Selside, react by baking a cake.

Questions to Candidate
  • How do you deal with stress?

    • Vicky: I just keep getting up earlier in the mornings so I have time to do things; seriously, the only outward sign of my stress is a little bit of tiredness.
    • Joe: I remember you telling us last year how you just made lots of cake...
    • Vicky: I did but I had an oven last year
    • Joe: If we get you really stressed by sending you lots of emails, does this mean you will have more cake than you will know what to do with?
  • Phil Brown (possibly): What changes do you propose to make to the club?

    • Vicky: Largely, as cheesy as it sounds I would like to make the club a happier club. I feel like in the past committee year there was a lot of complaining from us the committee and that perhaps members of the club caught these ‘unhappy vibes’. The effect of this I feel has been shown in the fact that we only have one candidate for each committee position, and it was sometimes a struggle even to get this one. On a related note to this is the fact that the club is only now 30-something% undergrads. I know that I am getting a bit infamous for harping on about this point and I am not saying that postgrads are a bad thing, it’s just I think that this figure is unhealthy for the clubs vitality and I feel it is something that needs to be addressed next year.
    • Paul Fox: How do you propose to persuade undergrads to take off Saturday morning lectures?
    • Vicky Ward: To be honest I don’t know. I don’t have a great argument for skiving lectures.But I do think, as I have said before, we need to made a decided effort whenever an undergrad comes to any club event to include them.
  • Peter Kirkwood: Where do you intend to take the club?

    • Vicky Ward: As I have stated several times, one of my stipulations of standing for President is that people would help me choose locations. As a non-mainland, Northern Irish citizen I do not feel like my knowledge of the mountainous areas of England and Wales is sufficient enough to make good decisions in this regard, especially as Andrew is keen that the club continues to go to new bunkhouses [not necessarily]. However, [pointed staring] some people have said that they would be happy to help me in this regard. Also, I encourage everyone to email me if they have any ideas for where they would like the club to go; I like to think we are a democratic club where everyone can have a say in how it is run!
Results:

24 Votes for, 1 vote RON, 0 abstentions

b. Meets Secretary

Member(s) standing for position: Mark Jackson

Speech by Mark Jackson

At this point, I would like to say a few words on why I do not want to fill the role. I only decided to allow myself to be nominated as it would be filling a hole in the committee, despite only being here for the next 4 months, not being able to come on any weekend trips and not having much time in the evenings to do the work when I am exhausted. Since then a more suitable candidate has stepped up, but not in time to be nominated. On the other hand I do not wish to be the first person voted RON....

Discussion of Predicament
  • Joe:
    • WE CAN USE THE AMENDMENT
  • Dave:
    • So are we going to elect him or not?
    • Why do I have the Social Sec envelope of voting slips?
  • Michael F
    • We must elect Mark so that he can resign. THEN the new amendment will take effect.
  • Joe:
    • I think there may be a hole in the un-holed amendment...
Results:

19 Votes for, 6 Vote RON, 0 abstentions

  • Mark
    • That result’s a bit shady
  • Joe
    • Time how long he lasts…

c. Social Secretary

Member(s) standing for position: Chris Arran

Speech by Chris Arran

I have long been keen on the social aspect of the club. I did not originally stand for the social secretary position as I was concerned about the workload so went for meets. But since then I have come round to the idea of Social Secretary – especially if Lucy Stone can come in to help in September! The question of where lunch will be from now on is an interesting one. Murray Edwards was easier personally for me but it is obvious that it is not ideal for everyone. I was thinking about moving around the location of lunch, including sometimes pub lunches perhaps? I plan pancake challenges next week!

Questions to Candidate
  • Vicky Ward: How many formals do you plan per term?
    • Chris: 2 seems a good number; it worked last year.
  • Andrena Ball: Any good at making cakes?
    • Chris: I can make mud cakes? Perhaps make Vicky stressed and she’ll do the baking?
Results:

25 Votes for, 0 vote RON, 0 abstentions

d. Safety and Equipment officer

Member(s) standing for position: Tom Leach

Speech by Tom Leach

I intend to continue the hard work of Peter, maximising equipment access and continuing the role forward. I will also always ensure a healthy supply of biscuits

Questions to Candidate
  • Phil Brown: What biscuits?
  • Andrena: Will you continue Peter’s £/100g rule?
    • Tom L: I’ve investigated biscuits Aldi seems cheapest. I also hear Jaffa Cakes are popular. I have never had any problem with the biscuits Peter supplies so why not?
  • Michael Fordham: What will you do if a fresher wants to go scrambling on their first trip?
    • Tom L: I would encourage them not to go unless they had experience.
    • Dave: How can they get experience if they can’t go scrambling without experience?
  • Michael Fordham: what about a 25-year old who wants to wear jeans?
    • Tom L: I would advise them not.
    • Chris A: but what if they’re HUGE
    • Tom L: Pass to someone else...
    • Dave F: Anyone can survive a day in the UK in jeans anyways....
  • Dave F: What’s your policy on the use of club crampons?
    • Tom L: On snowy trips like Selside it could be an opportunity for inexperienced members to get a grip with them, but whenever crampons are 100% essential I would make sure they have experience.
    • Dave F: Have you ever actually used crampons?
    • Tom L: Yes.
  • Paul Fox: Do you feel you would be able to say no to a senior member of the university?
    • Peter: NO!
Results:

24 Votes for, 0 vote RON, 1 abstention

e. Junior Treasurer

Member(s) standing for position: Phil Withnall

Speech by Phil Withnall

I have enjoyed my time in the club and would love to be able to give something back. I am reasonably numerous. I have lived beneath a Treasurer for the past year – hopefully some of it has osmosed down.... (Paul fox made a comment on biological knowledge). I am graduating in the summer but there is only a slim chance that I will not be staying in Cambridge.

Questions
  • Laurent: Does the committee need to be completely members of the university?
    • Andrew: It needs to be at least ½
Results:

24 Votes for, 1 vote RON, 0 abstention

f. Membership Secretary

Member(s) standing for position: Eleri Cousins

Speech by Eleri Cousins

I love being a member of the club and standing for Membership Sec seems the most feasible way of giving something back. I can also touch type!

Questions to Candidate
  • Peter Kirkwood: You free Freshers’ Week?
    • Eleri: Yes
  • Vicky Ward: What’s your view on possibly increasing the membership further to £20?
    • Eleri: I don’t think it’s really necessary as it was just substantially increased and the Club’s finances appear to be good.
    • Paul Fox: You have to remember the Societies' Syndicate...
    • Eleri: Well in that case I will look at similar clubs
    • Paul Fox: CUMC is substantially more
    • Michael F: the Societies Syndicate have never asked for a larger membership fee [have they implied it?]
    • Dave: We can justify our lower membership fee by pointing out the increases in trip fees
    • Joe: CUMC also has yearly expenses... At least we hope they do...
Results:

23 Votes for, 0 vote RON, 2 abstentions

9. Any Other Business

Dr James Hickson’s Position in the Club

  • Dr Hickson
    • Do you still want me? Throw me out as your Senior Treasurer?
  • Michael F
    • Surely constitutionally we have to have you?
  • Dave F
    • It’s no issue – we’re stuck with you!
  • Michael F
    • I would like to take this opportunity to thank James as our longest standing member
  • Dr Hickson
    • I would like to reciprocate by offering a vote of thanks to the outgoing committee

25th Anniversary Celebrations

  • Dave F:
    • September marks the start of our 25th year
    • Someone’s nominated me as in charge
    • This obviously means that Jo is helping
    • Michael F is helping out as well
    • Currently there’ a bit of a debate on whether we should have both an Anniversary and an Annual Dinner or just one of them
    • Hopefully a journal will also be published.
    • On that note, where is this year’s edition of High Society?
  • Andrew:
    • Still in the hands of Matthew
  • Michael
    • I did the journal last time
    • This time I hope to make it better and I will need funding to do this
  • Peter
    • This shouldn’t be an issue as last year the BMC’s publication grant was under applied to
  • Dave F
    • Anyone got any T-Shirt ideas?
  • Simon
    • YOUR FACE!
  • Dave F
    • There are plans to make the Garden Party in 2014 even bigger. Probably held separately from punting which, let’s face it, is usually viewed as an undergraduate drinking event for all 35% of them that are members.
    • As a club hopefully we’ll do some Wainwright bagging, aiming to climb them all in the 25th Anniversary Year. This will mean that in September 2015 some may have to be sent out to do a round up? HuMPs are hopefully just a club phase.
  • Someone
    • What about Munros?
  • Michael F
    • No, the Lake District has always been the spiritual home of the club.
  • Dave F
    • The price for the Anniversary Dinner in Langdale will be around the price of a trip plus the cost of a black-tie dinner – this is how we will see it. Duffer tickets will be more to subsidise current members.
  • Michael:
    • Maybe you will allow me to provide a little history of the Anniversary Dinners...
    • 15th had a good balance between duffers and current members
    • 20th did not; there was no strong link between the duffers and the new members
    • Club needs to be pushy about wanting to be part of the 25th
    • Possibly because 15th had no Annual Dinner as well, but 20th did? This is worth bearing in mind.

Mark’s Resignation

  • Mark
    • Can I resign yet?
  • Michael F
    • Not until the meeting is over, please

10. Post-AGM Cheese and Wine

This year, there were fewer complaints about the refreshments on offer. Possibly because Wensleydale with cranberries had been added to the cheese selection. And because one of the Outgoing Social Secretaries had managed to ‘slip away’ from the meeting halfway through when she realised there were more people than they had expected and so further cheese supplies were required. One person expressed unhappiness at the lack of gorgonzola, however. This was only because the Outgoing President had told them to expect it to be present, but had then forgotten to tell the Social Secretaries to buy any of said cheese.

Mark resigned at 20.51 in writing to all Officers, having only been elected at 20.26.

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AGM Agenda, Tuesday 5th February 2013

The (amended) agenda for the AGM on Tuesday 5th February 2013 can be downloaded by clicking on the link below.

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EGM Minutes, Thursday 15th November 2012

Minutes for CUHWC EGM, 15/11/2012

Chair: Mr Andrew Williamson

Secretary: Miss Vicky Ward

Also present: Dr James Hickson, Michael Fordham, Joe Hobbs, Andrena Ball, Eleri Cousins, Dave Farrow, Mike Simpson & Jo Smith

Apologies for Absence

Helen Phillips

Election of Officers of the Club to vacant positions, in the following order:

Meets Secretary

  • The one nomination, Joe Hobbs, anxiously demanded on making the speech that he had prepared before people started to vote. He stated that since he could “barely fail to get in” that he ought to outline his previous failures in his three committee roles. Said failures were as follows:

    -As Meets Secretary he left behind Michael

    -During his time as the Safety Officer, 2 visits were paid to A&E

    -As Social Secretary he generally failed

Having pondered these failures, he felt it was time to go round the committee cycle for a second attempt at all the roles, starting with Meets Secretary.

  • Eleri, upon hearing this speech asked, “can i change my vote?”

  • Joe Hobbs was duly elected with the results: Joe Hobbs 10, with 1 abstention.

Any other business

  • Joe/Dave: Is other business allowed in an EGM?

  • Andrew: Yes it is. Any other business?

  • Everyone: no

  • Andrew: the EGM is finished.

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EGM Agenda, Thursday 15th November 2012

Click below to download the agenda for the EGM to be held on Thursday 15th November 2012.

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EGM Minutes, Monday 8th October 2012

Minutes for CUHWC EGM, 08/10/2012

Chair: Mr Andrew Williamson

Secretary: Miss Vicky Ward

Also present: Dr James Hickson, Michael Fordham, Greg Chadwick, Helen Phillips, Becky Howard, Peter Kirkwood, Mike Simpson & Jo Smith

Apologies for Absence

None

Election of Officers of the Club to vacant positions, in the following order:

Junior Treasurer

• The one nomination Mike Simpson identified himself as a fourth-year engineer who had been involved in the club for a couple of years. He spoke of his highlights being the Seathwaite and Swaledale Trips. He felt that during this time he had gained a good feel for the club and that he now felt that it was time for him to get more involved by coming on more trips and being part of the committee. He spoke of his informal qualifications for the role being that he had ‘time’ and a ‘good feel for numbers’.

• After much discussion of the fact we couldn’t vote for RON, nor draw a box for another candidate, Mike Simpson was duly elected with the results: Mike Simpson 10 with 0 abstentions.

Discussion of CUHWC’s present financial predicament

President's Report on Finances

  • The club needs an excess in the account in case of emergencies (e.g. a minibus crash). We should aim for £1500 as a buffer at all times.

  • We need to start paying people as soon as possible. Laura and Peter have both not been paid back for months. Peter is still currently owed about £500 (for instructor courses and so on) which the club can’t presently pay. This is unfair on members.

  • Bunkhouse down payments can’t be made.

  • The current committee inherited these problems and debts, following several years of consecutive losses.

  • Membership costs have been increased to £15. This breaks down to £7.25 for BMC affiliation, with the surplus being used for equipment. An increase does mean that people coming on fewer trips are subsidising those who go on more. But, we are still cheap (the cheapest?) compared to other University clubs, most of which charge £20 at a minimum.

  • In 1997, we had to pay no BMC affiliation. If we took national inflation into account and transferred the extra costs of paying the BMC affiliation, membership should now amount to approximately £21.

  • We aim to increase trip costs so that they are more in line with what we actually pay. The costs of bunkhouses, transport and most especially fuel have all increased but trip costs have not increased in line with this – or had not until the new committee was elected in February. Since then, trip costs have increased.

  • Data on trip losses and profits since the new committee was elected is not available, but we do know that Patterdale made a £134 loss. Note that this does not take into account the money from the Societies Syndicate (a grant of £2000 this year represents a £200 increase on the previous year). This would mean that the trip made a small profit.

  • One of the reasons the Societies Syndicate did not give us the extra £400 that we applied for was that they felt driver discounts should not be included in the application - indeed, they had not been in previous years.

  • Currently trips are subsidised at a rate of £181 per trip assuming that weekend and day trips are subsidised by the same fraction.

  • Membership cost may have to increase further in the future to keep this more in line with inflation.

  • As the resigned Junior Treasurer pointed out, most of the drivers are the club’s older members who may be on full-time wages, so the discount may not be necessary for them.

  • The resigned Junior Treasurer also recommended that membership should strictly run by academic year so that it does not stop and start, providing a solid and predictable income at the start of the year. It is largely felt this is not necessary at this moment in time.

Discussion of the Predicament

  • Peter: We need a 12-month target for accounting, so we can track linear progression. We also need a new accounting system so that the profit/loss of any given trip is known more instantaneously than presently.

  • Mike: Plans to communicate with the President more effectively to provide this data.

  • Jo: It should be remembered (and perhaps more lucidly expressed in the Presidential notes) that the President is in overall charge of Club accounts.

  • Greg: Each year a review has to be done to see how we are progressing.

  • Peter: By knowing profits and losses more instantaneously we would be able to adjust trip costs throughout year.

  • Jo: We need a financial report for each individual trip. More communications between President and Junior Treasurer is needed. A financial plan for the year needs to be made soon after the AGM.

  • Andrew: Most trips made small losses this year, but the data on losses and profits has not been provided to me, despite having asked for it.

  • Dr Hickson: The BMC subscription should be paid directly by the members themselves, not by the membership fees. Cash flow is below the viable limit. You can see the rising fuel costs in today’s society just by looking at Ryanair ticket prices... There is no point to driver discounts, except possibly for students. Discount amounts need to be reconsidered to something more like £10 or £15 per trip.

  • Jo: Without driver discount, we may struggle to get people to drive the minibuses. Jo expressed that she would not have driven on as many trips without the incentive – driving the minibus is a horrible task. We need to think of the discounts on a supply-and-demand basis.

  • Andrew: Informal discussions suggest that older members of the club would drive without discounts. But we are struggling a little with drivers for this term, so maybe they need to remain.

  • Michael: Trip costs are the main way to solve problems (as already expressed by the President). The club does not lose money on BMC affiliation. We should perhaps consider rising trip costs above real costs. This is unfair but is better than increasing membership further. First trip he went on (in Michaelmas 2003) was £29. Last time fuel costs were even discussed was during the recession when fuel prices went down. Trips are still significantly cheaper than doing it yourself – suggested for inclusion at the Freshers’ Squash. Trips are always sold out.

  • Jo: We should perhaps consider advertising trips more widely if there is not enough demand. Presently this has not been an issue on trips.

  • Michael: Perhaps we should consider reducing the number of weekend trips per year if the demand is not there once costs go up. This is probably not likely to occur though.

  • Jo: We should compare the costs of a trip to a night out – duly done at the Squash.

  • Michael: Should we reconsider online banking?

  • Peter: Lloyds TSB do not allow us to do this because of our status as ‘community banking’ – confirmed the following day at the bank by Mike and Andrew.

  • Andrew: Part of the issue is that bunkhouses are not cashing their cheques fast enough, so it is difficult to track the current status of the account. This provides more of a reason to have a buffer.

  • Greg: We need to look at what is written down in the ledger rather than what the account says.

  • Andrew: That’s what the red book is for.

  • Michael: We need a pessimistic trip cost plan.

  • Vicky: We need instant money in the account. Long-term gains are fine but we need money now. Possibility that certain club members may pay a certain amount of money (say £150) upfront at the start of the year. This is then used to pay for their trips throughout the year.

  • Michael: He himself would have no problem with this scheme, but does not like the idea of the club owing members money. Sees the scheme as shady. He also said that he did not like the idea of money from fundraising events being split between the club and charities, which had been one suggested way to increase money.

  • Andrew: The income from such events is relatively low (compared to turnover) so would not be a panacea.

  • Dr Hickson: Part of the budgeting problem is that we do not really know what percentage of the turnover we need as cash float. This is a major budgeting problem. We need to think more before the next Societies Syndicate application once the new committee is elected in February.

  • Michael: Is 10% of annual turnover sensible? We need to work out how to get more members to sign up at the Squash.

  • Peter: We can use the new membership money to help pay for transport this term.

  • Michael: Dunmail Raise is a big bunkhouse and is cheap. This is a popular time of year for the club. It presents a great opportunity to make money.

  • Peter: The £10 discount for trip leaders on Edale is not necessary. And was therefore duly scrapped.

  • Michael: We really need to sell Edale at the Squash. [The trip is currently full and should make a (considerable) profit.]

  • Mike: What about opt-in driver discounts?

  • Michael: Driver discounts are dodgy ground for insurance purposes. Up to a certain limit people can claim for wear and tear costs.

  • Dr Hickson: There wouldn’t be this problem with driver discounts for the minibuses as they are commercial hires.

  • Vicky: On the membership forms, people tick the boxes displaying their willingness to drive without being aware of the discounts.

  • Michael: In three weeks, we will be able to know the financial status on the club better.

  • Becky: Socials can’t make money - and even if they did, again it would only be relatively small amounts.

  • Helen: We still have 5 t-shirts left in odd colours. We attempted to sell some stash at the Squash.

Any other business

  • Jo: The situation of the minibus bookings this term needs to be resolved. It is a D1 licence issue due to the increased weight of the new Milton bus. She drove on every trip she went on last year - it would be good to give drivers a break sometimes. She won’t do it without the incentive. The CCVR minibus you need to be over 25.
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EGM Agenda, Monday 8th October 2012

Click below to download the agenda for the EGM to be held on Monday 8th October 2012.

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AGM Minutes, Tuesday 7th February 2012

Minutes for CUHWC AGM, 07/02/2012

Chair: Mr Matthew Graham

Secretary: Mr Mark Jackson

Also present: Andrena Ball, Andrew Williamson, Becky Howard, Bethan Gudgeon, Dave Farrow, Dave Mackenzie, Doug Hull, Helen Phillips, Dr James Hickson, James Ritchie, Jane Patrick, Jo Smith, Joe Hobbs, John Hobbs, Kate Humphris, Kerrie Taylor-Jones, Laura Burrows, Lucy Stone, Michael Fordham, Peter Kirkwood, Phil Brown, Rob Halbert, Simon Williams, Tom Ashton, Tom Wright & Vicky Ward.

Apologies for Absence

  • David Pettit
  • Valerie Ashton

President’s Report

  • This report was prepared in a rush.
  • Giving a speech in front of a mirror is awkward.
  • There are not enough chairs. Musical chairs was suggested, but the suggestion was turned down by (ironically) the chair.
  • Usual complement of trips was run. For more information about this year’s trips, look at [l|/trip-book|reports on the CUHWC website].
    • Stair did not have a fire alarm go off.
    • Swaledale did, which was well managed by Joe H.
    • On the Easter vacation trip, a new club staple (the picture game) was introduced.
    • All 5 participants on the South Downs day trip enjoyed it very much.
    • Ennerdale did not fill up, but we are going again.
    • There were some slight problems with the Fort William summer trip, namely an approaching hurricane; it was agreed (by both participants) that it should be cancelled.
    • The two Alps trips met with limited success at summitting, but were very much enjoyed.
    • We left someone behind in Edale, although fortunately the coach driver was persuaded to return.
    • Rydal was nice, but wet. Halloween hilarity was indulged in.
    • The navigation course on Caseg Fraith was a success.
    • The weather in the Brecon Beacons and Seathwaite was less than good. DJ had a rather wet introduction to British hillwalking.
    • The weather for the Bryn Golau trip was rather better than the bunkhouse.
  • The ceilidh was highly successful, raising £360 for Mountain Rescue.
  • The garden party was saved from being a washout by the fortunate erection of a thing / marquee.
  • The club now has a trip leaderboard.
  • The club applied for, and received, an £1800 grant from the Societies Syndicate, which covered some travel costs.
  • The Proctor's Office requires the accounts to be submitted in a new (provided) format next year. The new format will be submitted along with the old one, since the new format provides an insufficiently detailed breakdown of costs.

Accounts

Presentation of the accounts by the Junior Treasurer, Doug Hull

  • Added sections for profit/loss this financial year to cover deposits paid outside the financial year.
  • All this club year's trips are completely accounted for except Seathwaite and Bryn Golau, for which some more money is still expected to come in; also the overnight punting still needs to be paid for - currently Joe Hobbs has paid for us all (!)
  • The club still has enough cash. Actually £1500 in the bank despite the accounts saying we have £1000 - this is due to people not cashing cheques (bunkhouses are often slow at this). Some of these cheques are years old and will probably never be cashed, so the two totals will be realigned this summer.
  • Made a loss of £700 since last accounting, but £1200 this financial year. This is OK and not unprecedented (lost £1000 two years ago, and £300 last year) but we need to make some profit this year. Non-trivial changes will therefore be needed.
    • There was a big loss (£670) on Ennerdale due it not being full and being an expensive bunkhouse. Matthew: Won't book whole bunkhouse next time. Also the trip cost was too low.
    • Membership didn't cover BMC affiliation cost due to some people (40 out of 140) still being on course membership and hence not paying membership this year. Course membership will be nearly gone by next year, so the two should balance better in future.
    • The squash was supposed to lose, and balanced with Edale to within £1.60.
  • Received a double BMC safety grant (£300) which went on the Caseg Fraith navigation and Patterdale scrambling courses. We can get the Andy Gibson Fund involved too but this money should only be used for its intended purpose.
  • It was suggested to apply for a larger Societies Syndicate grant next year due to rising fuel costs.
    • Jo: In previous years we have applied for 1/3 of travel costs, which was £1800 but will rise in future.
    • Dave F: Driver supplement should be included in this.
  • Overall we lost £420 on trips.
  • Jo: Should we raise membership? £11 is inconvenient, but it needs to cover equipment cost.
    • Mark: BMC affiliation is £8.75 per member so we currently have £1.25 per member spare (= £175) to buy equipment every year.
  • Matthew: Trips that lost money were already more expensive. We can either have trips breaking even each, or have a fixed trip cost, or go somewhere in between.
    • Doug: Choice of trip shouldn't be affected by cost.
    • A variation of a few pounds per trip is unlikely to make much difference to people's decisions whether to go or not.
  • Matthew: Time's up.
    • Doug: Actually, had just finished. To sum up, as long as we make some more money everything will be fine.

Discussion of the accounts

  • Michael: The trip cost hasn't gone up over the years; it still cost £30 in 2003. Other costs have gone up though, so there is justification for going up to £35-40 per weekend.
    • Jo: That's what the website says anyway. [It actually said £30-40 until it was updated the day after the AGM.]
  • Phil: Can we ask the Societies Syndicate for substantially more?
    • They do ask for evidence, and they mustn't think we aren't taking them seriously.
    • Tom W: Could include projected fuel cost increases (data exists).
    • Dr Hickson: They would like to know subscription cost is going up too.
  • Dave M: People do say £10 is cheap.
    • Matthew: It will increase if the BMC increase affiliation costs.
    • Michael: People paid up the last time membership increased (after a minibus crash).
    • The excess if we crash the bus(es) was queried and found to be £750.
  • Doug: We now have internet banking, although this is mainly for drivers.
    • This is currently only approved by the treasurer, although the President should approve it too.
    • It is already quite easy for the treasurer to take money off the club, which is why we need a paper trail.

Vote to approve accounts

Unanimous.

Andy Gibson Training Fund

  • There were 3 applicants this year, one per term.
    • Elena was granted £75 towards a winter skills course in the Easter vacation. She has been on one trip since (and was injured on it) but wanted to come on more and has applied for the scrambling course.
    • A first aid course was run. Andrew, Dave M, Kate and Michael Draper took part and loved it. The Fund were happy to contribute (£60) towards a joint activity with other clubs. Andrew (soon to be Peter) is working on booking the same thing again.
    • Joe received £150 towards an ML training almost-week. He is unquestionably committed (to the club) and it is useful to have MLs so the Fund were happy to pay.
  • There aren't far too few applications, but it would be good to have more, maybe more than one per term.
    • Andrew is planning to submit an application to help with funding for Patterdale scrambling course.
    • Another £1000 was added to the fund this year and it hasn't been got through. The account contains £5-6000 and is gaining interest.
  • Jo: Should there be a website page listing courses people can do for £100?
  • A couple of members have done training in the last year that they could have applied to the AGTF for, but didn't.
  • The turnaround time for getting money is 5 months (Joe H), so one can't rely on getting the money before the course in question.
  • The signatories to the fund need to be sorted out. At the moment Doug doesn't know who they are and can't find out without being a signatory, but can't become a signatory without first knowing who the others are!
    • Jo: Worth the incoming President phoning James Blake to smooth relations with the AGTF committee (this wasn't done in the 2011-12 committee year).

Motion

Proposed by Kerrie Taylor-Jones, seconded by Peter Kirkwood:

To change the weekend trip sign-up procedure so that those who turn up to sign-up early but miss out on a place because the trip is over-subscribed are offered a pre-sign on the next trip.

The problem

  • Kerrie: We are currently putting off new members. The Bryn Golau trip filled up at 7:20, so a new member could have waited for 40 minutes in the cold with no reward. There is evidence that people have turned up at sign-up, not got a place, not talked to anyone and not come back. Also, new members don't know to turn up early, so the current system favours existing members.
  • Bethan: Motion should be restricted to new members to avoid abuse.
  • Joe H: Should be an offer, not a right, and exercised at the President's discretion.
    • Michael: The President already has the power to do this. If we approve the motion tonight as-is, it is constitutionally binding and the President might be put in a jam with someone demanding a place.
  • Peter: We could add turn-up time to the sign-up sheet to let the President know how long people have been waiting.
  • Michael: It is clear from the leaderboard that a core of members goes on many/most trips, which can lead to the fringes being pushed out.
  • Mark: This is becoming more of a problem. Last year we only had 2 person-fails at signup, whereas this year we had 10 just in the last two trips.
    • Andrena: The last two trips were too small and have filled up particularly early, and these are still fresh in the memory.
    • Dave M: Trips were bigger last term and still filled up early.

Possible solutions

  • Michael: We either need to increase supply (bigger bunkhouses, 4 trips per term) or reduce demand (keep putting people off).
  • Phil: Are there too many pre-signs?
    • Dave M: There has been a move towards minibus drivers over car drivers recently, which has led to more pre-signs as both minibus drivers get a pre-sign. (Is that actually true?)
    • Michael: Pre-signs are at the president's discretion
    • Matthew: We could merge the president and safety officer pre-sign for small trips, or make one of the drivers the trip leader.
  • Matthew: Moving to larger bunkhouses restricts the geographical spread of the club.
  • Doug: We could have more, smaller, trips.
    • Michael: There has been a 4th trip in the past, run on a whim at a week's notice when a trip filled up very early; it was a success.
    • Dave M: Drivers are the big problem, and having more trips would compound the issue.
    • Dave F: Drivers need to be booked up early before they can fill their calendars with other engagements.
    • Drivers tend to be more keen on trips going to places that they want to go to (this tends not to include Dartmoor).
  • Doug: Hiring cars is an idea; the cost is not that much greater than minibus hire.
    • Dave M: But it does still increase the trip cost.
  • Matthew: It would be great if we could get back on point.
  • Vicky: Should we have a new members' quota on trips?
    • Dave F: The President can already take whoever they want from the reserve list - can favour new members (or their own friends!)
    • Michael: Should be left to the President's discretion.
  • Doug: New members currently have no idea when you need to get to sign-up.
    • Dave F: People should know how many places there are available at sign-up, maybe by making it available on the website.
    • Tom W: If they came to socials, they would find out.
    • Jo: The bulletin emails used to advertise when the last place on the previous trip was filled. Simon T suggested listing on the website the times when each of the last year's trips filled up, so people see it isn't always 7:20.
  • Simon: People could agree not to turn up before, say, 7:30.
    • Mark: Then you would have twenty people getting there all at once and it would become random. Also, getting there at 7:25 would then guarantee you a place, so many would turn up at 7:25 instead, and so on...
  • Andrew: By far the easiest way to solve this problem is to book larger trips when larger trips are likely to be required.

After some intricate discussion of what could and could not be done with the motion under the constitution, it was agreed that a vote on the motion would go ahead but that those present would unanimously abstain, thus expressing neither acceptance nor refusal of the motion or its sentiment.

Questions to the Committee

  • Jo: What's the policy on crampon allocation? Sarah wanted to borrow them over New Year, but found they had already been allotted to others.
    • Matthew: Very informal, like the rest of the club kit. They have only been used in the Alps and Scotland during the 2011-12 committee year.
    • Jo and Dave M: There are fewer of them and they are worth more than other items of club kit, so closer tabs should be kept on them.
    • Jo: The website should say that current active members get priority, if that is indeed our policy.
    • Andrew: For the New Year trip, they were given to arguably more currently active members over Sarah.
    • Joe: Should remain at the safety officer's discretion.
    • A crampon application form was discussed, but refused.
  • Phil: What are the problems with just going to bigger bunkhouses?
    • Michael: The archives show that there are enough big bunkhouses for about 18 months' worth of trips. A list was given. Need to be booked early though.
    • It was generally felt that people were happy to go to fewer places more often, especially where a wide variety of walks is available. Caseg Fraith was noted as an example.

Election of Officers of the Club to vacant positions

President

  • Doug, Dave F and others expressed how impressed they were with the nomination forms.
  • Andrew has been on every trip since joining in October 2010 (20 trips in a row), and will take the club to new (and prominent?) places. A large bunkhouse in the Southern Uplands is being considered, as are new bunkhouses in the Lake District and Snowdonia.
  • Bethan opined that this sounded better than going to Cornwall to bag Deweys.
    • Mark pointed out that there are no Deweys in Cornwall.
  • Phil sought assurance that bagging would not be made compulsory. Assurance was duly granted.
  • Helen queried whether it was acceptable to place a 'Mark' (as opposed to a 'mark') on the nomination form. Mark felt that this might be difficult.
  • Results of vote: Andrew Williamson 28, RON 1.
    • Andrew was duly applauded in as President. RON refused to comment on his 123rd consecutive defeat.

Meets

  • Doug and John vouched for the absent Laura and her impressive levels of organisation.
  • Results of vote: Laura Burrows 28, RON 1.

Social

  • Helen and Becky felt they should say something. Something was duly said.
  • Lunch will continue in the Stretton Room for now. A swimming social is planned (though Girton may be difficult as pool is currently closed), as well as an increase in the number of formals per term.
    • It was generally felt that as far as formals were concerned, no increase was too large.
  • Results of vote: Helen Phillips and Becky Howard 28, RON 0.

Safety

  • Peter plans to run walks aimed at basic navigation in Michaelmas term, an advanced navigation course in Lent, and a first aid course in the autumn.
  • James was on a club trip before even matriculating, and doesn't tend to head off at the crack of dawn so will be around to check route cards.
  • Michael: What's your view on solo walks?
    • James: Experience must be assessed first. Only baggers will want to anyway.
    • Peter: Not new members, and other members should be alert, particularly if they're walking in the same area.
  • Jo: What if members want to go on valley walks?
    • Peter: There must be walks available for everyone, so is willing to drop out of e.g. planned Sunday walk to look after new members.
    • James agrees.
  • Simon: Being safety officer is not just about first aid courses and looking after kit, but is a general responsibility to ensure that everyone is safe. This means not going off on the earliest walk possible, but making sure everyone has a walk they can go on and be safe on.
  • Dave F: How would you describe Crib Goch to a new member?
    • James: Not been there, but must make sure experienced members accompany new members where scrambling is involved.
    • Peter: Describe it as a rock climb rather than a walk. Emphasise exposure and the use of hands.
  • Jo: What's your view on wax factories?
    • This was felt to be a frivolous question and was therefore dismissed by the chair.
  • Results of vote: Peter Kirkwood 17, James Ritchie 11, RON 0.

Treasurer

  • Kerrie is numerate, organised, and is soon to stop college rowing.
    • Dave F asked if the club could bet on that.
  • Joe H: Can you count to 10?
    • Certain members (who were by now quite fatigued from lack of wine and cheese) opined that the standards of questioning had dropped somewhat.
  • Michael: How is CUHWC different to EUHWC?
    • This was deemed to be a question for the pub, rather than for the AGM, and was thus deferred.
  • Results of vote: Kerrie Taylor-Jones 27, RON 0.
    • Vicky was duly congratulated on her win. It was duly pointed out to the Chair that the newly appointed treasurer's name was, in fact, Kerrie. Kerrie was duly congratulated on her win.

Membership

  • Vicky is very enthusiastic, approachable, and has no plans to leave the club. She also knows Irish Gaelic (not that the club tends to go to Ireland).
  • Dave: How much time do you have in freshers' week?
  • Jo: Please remind everyone when their membership expires.
  • Announced results of vote: RON 28, Vicky Ward 0. This was quickly corrected to Vicky Ward 28, RON 0.

Webmaster

  • Bethan: Should it be a committee position?
  • Matthew: Leave as floating role. There's no need for it to change every year, there's not much for the webmaster to do, but it does require some technical knowledge.
  • James volunteered to take over as webmaster after Matthew leaves.

Any Other Business

Pedantry

  • Michael pointed out to the Chair that the wording of the Agenda 'Election of Officers of the Club to vacant positions' was wrong, as Officers of the Club includes the Senior Treasurer (definitely not up for election), and the positions only become vacant at the AGM's close.
    • Andrew noted the change of wording in preparation for the 2013 AGM.
    • Mark had a question for Michael. Michael replied that Mark's biology teacher should have told him that back in Year Ten.

Anniversary

  • The club's 25th anniversary is in 2014. Something is happening, and Dave F is the contact for most people present. A dinner in the Lakes is planned, amongst other things.
    • Joe H requested a bouncy castle.
    • Peter asked if it could have 30 metres' prominence.

Efficacity

  • Jo: Stressed the importance of keeping the club website up-to-date. If committee members know of upcoming events that the president hasn't added, they should add them themselves.

Insularity

  • Simon: The current generation of members joined CUHWC because it was a welcoming group of people, easy to join. Now it is far too insular. It's good to see some new members here, but we need to work harder; most of the current membership have already graduated or are in their final year, and with a big exodus expected this summer, there will be far fewer members next year and we will be in trouble. Games played at Seathwaite were a good example of how club members tend to exclude those on trips who are newcomers; we're not just a big group of friends, and we need to build up the next generation.
  • Vicky: felt the club was definitely insular at first, and it takes time to get to know people. At first, just felt like everyone was a big group of friends who all knew each other, but wanted that for herself so was inspired to persevere at becoming a member.
  • Becky: Important for social secretaries to make an effort and be really welcoming in emails.
    • Simon: It's not, and can't be, up to the social secretaries - everyone needs to make an effort to talk to the freshers and not just to their friends.
  • Vicky: Good to incorporate freshers into walking groups, as that is an opportunity to spend several hours getting to know them.

Snails

  • It was revealed that Bethan and Jane had been involuntarily drawing snails.
  • Dr Hickson proposed a vote of thanks to the outgoing committee (although some of them are more outgoing than others).
    • Following the AGM, it was decided that all but one member of the outgoing committee do not display the characteristic traits of snails.

Cheese and Wine

  • In a strange turn of events, this did not receive unanimous approval.
    • This was due to one bottle of red wine having gone bad, which resulted in several hillwalkers being unable to fulfil their evening's alcohol quota.
    • Future committees are advised to continue with gorgonzola purchase for this event. One incoming committee member also suggests the purchase of Wensleydale with Cranberries, rather than the bland version without fruit.
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AGM Agenda, Tuesday 7th February 2012

The agenda for the Annual General Meeting on 7th February 2012 is available to download by clicking the link below.

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AGM Minutes, Tuesday 8th February 2011

Minutes for CUHWC AGM, 08/02/2011

Chair: Miss Jo Smith

Secretary: Miss Kirsty Brown

Apologies for Absence

  • Ian Patrick
  • David Pettit
  • Rob Halbert
  • David Ponting
  • Mohammad Dmour
  • Jon Matthews

President’s Report

(longer than Dave’s...)

For more information about this year’s trips, look at [l|/trip-book|reports on the CUHWC website].

Statistics (as they seem to be popular):

  • Of 41 new members attending Edale, 12 (29%) came back to a second trip (last year, 21%, previous year, 32%, so roughly comparable), and 1 came back on all 6 trips since.
  • 77 new members this year, again more than last year (67), though less (fewer – Michael F) than the previous year (116).
  • 7 people came on more than 9 trips out of a total of 14 trips (if you count day trips, which Dave F does not).
  • Jo came on the most trips (13/14) and 2 people came on 11 (both committee members).
  • There was nobody who only came on a day trip but no other trips, so day trips do not appear to appeal to entirely different audiences.
  • In conclusion, most numbers and percentages are higher than last year, so the club is doing well.

Socials

  • There have been a lot of club socials this year, and a great number of people came to these socials.
  • Thanks to Jane and Bethan, and also to those who have booked formal halls at their colleges.
  • Lunches every week.
  • Pub meets every week – attempted earlier start time but hasn’t kicked off – inclined not to advertise it, and if people want to come earlier occasionally they should email the discuss list.
  • Formals (Girton, Fitz, Jesus, Emma, Lucy).
  • Excellent garden party + punting trip.
  • Christmas curry.
  • Annual dinner on Saturday.
  • Unofficial (discuss list).
  • A new club swimming social was introduced- will possibly be repeated (affirmed by Joe H).

Members

  • There are 149 current members, roughly the same as last year and few fewer than in previous years (190 in 2009; 231 in 2008).
  • The number of current members is expected to decrease over the next few years because of the change to the membership options. As there is now only annual membership from the date of payment available, there will be no current members who are inactive for more than 12 months.
  • The Societies’ Syndicate seems happy with the changes to club membership options.
  • The Syndicate grant is now for transport rather than BMC affiliation.
  • Cost of membership now covers only BMC affiliation plus a little extra for kit.

Transport

  • There are currently quite a few minibus drivers, but we always welcome more.
  • Tom A has driven the minibus on most trips.
  • Mohammad’s contribution to driving the minibus as a new member this year has been very helpful.
  • Further interest expressed by Michael, Jo, Rowena - Possibility of a ‘try-it-out’ day.
  • In general there has been no problem finding car drivers for trips this year.
  • Good to rotate so people do not have to drive on every trip.

Other News

  • The first edition of a new club journal, ‘High Society’, was released this year, edited by Dave F. This is intended to be an annual publication, and will hopefully be continued in future years, edited by the most recent ex-president. Jo is happy to produce one this summer.

  • Thanks to Matthew for the new website, which looks great, is easy to navigate and is kept more up-to-date than the previous one. There are inevitably still a few things to sort out, such as enabling people to upload their own photos from trips. An online membership form and a way of integrating payment with this have been suggested. However, most online payment systems require a monthly fee, or an added payment for the person making a transaction. The increased ease of online payment is possibly not worth the extra cost, although cheques may become less common.

  • There have been some very keen new members this year. It would be good to think of more ways of getting new members and freshers more involved in the club, by encouraging them to go to club formals, etc.

  • Large exodus not expected this year.

  • Trip numbers have been about right for the size of bunkhouses, etc.

Accounts

  • There were a few minor errors in the originals sent out to the mailing list, which together add up to approximately £30 decrease in the net loss made by the club this year.
  • Overall, trips this year made a loss as expected.
  • The new membership system is not yet fully implemented due to current members continuing membership on the old system, making figures more complex this year. Money from membership fees should match BMC affiliation costs more directly in future years. The Cheviots trip made the greatest loss this year, due to both the distance and the number of people on the trip. However, the club does not visit this area very often, somewhat justifying the financial loss.
  • Conversely the Seathwaite trip made a significant profit this year because it was so popular. This profit was invested in two pairs of club crampons after long deliberations.
  • The figures for Socials are slightly misleading because the club has yet to receive an invoice for the Emmanuel formal. Overall, a loss was made, but the lunch float continues to next year so there is not a major problem.
  • Caroline was owed £1.14 by the club, so this has been added to the £30 owed to this year’s social secretaries.
  • BMC grant for an instructor on the last Michaelmas trip, for the second year running.
  • The new membership structure simplifies the treasurer’s job because membership should directly correspond to the cost of BMC affiliation. This makes club accounts easier to predict.
  • The new membership structure is also an improvement, because the club will no longer pay for inactive members to be affiliated to the BMC. This means that the Societies’ Syndicate Grant can be used for subsidising trips etc more directly in the future.
  • There was not much extra equipment purchased this year: just the aforementioned crampons and a few extra maps.
  • Vote to approve accounts: 26 in favour, 0 against

Andy Gibson Training Fund

  • Application process has been clarified in the online description and application form (expectations of applicants, etc) - downloadable from club website – may get set up as a webform at some stage.
  • Fund is well advertised on the website and in bulletin emails, but there have not been many applications.
  • One award (£75) was given for ML training but the recipient was unable to complete the course, so returned the cheque.
  • Joe H applied successfully on behalf of participants in the two-day wilderness first aid course at the end of Easter term (£180 towards a total cost of £600). Such group applications are popular with the applications committee, because a lot of people benefit at the same time. Future first aid courses will likely get similar grants. It was questioned whether anything has been done to speed up the process of actually receiving award money. This has previously been delayed by up to 6 months, so applicants would need to already have funds in place. The rules state that grant money should be received at the beginning of the term following the course. Having a deadline encourages people to apply with reminders etc, whereas fewer people may apply if awards were given on a rolling basis.
  • The BMC instructor day was not funded by the AGF.
  • A short annual report from the Fund would be welcomed, to improve communication between the club and the Fund.
  • Dave F: Communication with the club is being formalised.
  • Jo: The fund committee wants the president to take a more active role in decisions, etc, so it is definitely moving in the direction of improved communication.
  • The Andy Gibson Training Fund is club money, although it is separate to the main club accounts.
  • It is possible to apply to the Fund for the deadline in the term after a course, as long as the actual application is made before the course takes place

Statistics requested by Michael F

  • 17 presigns were given for trips over the last year, excluding those for the president, safety officer and drivers. Of these, 6 were for non-residents of Cambridge (3 different people), 1 was a resident but a non-student and 10 were for current students unable to make sign-up.
  • ~9 people came to a club formal but no weekend trips.
  • 46 unique people came on holiday trips. Of these, 13 (28%) did not come on a weekend trip. 6 (13%) have never been on a weekend trip, of whom 3 were guests of active members. 6 did not come on a weekend trip this year, but have done in the past (mostly duffers).
  • No current members are students at Anglia Ruskin, but Cambridge Regional College is represented.
  • Overall mean % of undergraduates on a weekend trip (excluding Edale where student status is unknown), was 40% undergraduates (Weekend trips = 41%, day trips = 34%, holiday trips = 42%).
  • 34% of people on trips are current-/ex-committee members, 41% of people attending...
  • If a ‘person fail’ is defined as a person failing to gain a place at sign-up, there were 2 ‘person fails’ this year, excluding Seathwaite.

Other Points/Questions to Committee

  • Seathwaite was very oversubscribed this year, and five people had to be turned down. Jo would not recommend oversubscribing to the future president, even though people dropped out before the trip and the beds were only completely full on one night (unfortunately the same night that two members turned up to stay). The most active members should not forget to tell the president that they want to come and assume the president knows without them telling him/her.
  • Dave F: Are day-trips worth it?
    Committee (and others): Yes:
    Day trips and weekend trips are not appealing to different audiences (a concern in previous years), demonstrated by the fact that nobody only came on day trips. A lot of people told Jo that they enjoyed the day trips – positive feedback. The way day-trips are advertised is very important to their popularity.

Election of Officers

  • President: Matthew Graham-26, RON-0
  • Meets: Dave Mackenzie-20, Chris Wade-6, RON-0
  • Social Secretaries: Kate Humphris and Joe Hobbs-25, RON-0, 1 spoiled ballot
  • Safety Officer: Andrew Williamson-26, RON-0
  • Junior Treasurer: Doug Hull-26, RON-0
  • Membership Secretary: Mark Jackson-18, Chris Wade-7, Dave Mackenzie-1, RON-0

Other Business

Tom A: Minibuses

  • Unhappiness with the Milton minibus being very cold. However, it is cheaper than the CCVR bus by ~£5 per person per trip.
  • Extra CCVR discount: £259 for a weekend (vs advertised price of £313)
  • So weekend trip (hire + fuel) = ~£380 (assuming 500 mile trip, current prices, 25mpg - £120)
  • Milton = £315 for 500 mile trip inc fuel ie £64 cheaper.  
  • Should we pay more to have a nicer minibus?
  • Also important to know which bus drivers find most comfortable to drive, but this is thought to vary according to personal preference.
  • Fuel costs are roughly comparable between the two buses.
  • Agreed that the Milton bus should be used in the summer, but it may be worth paying more for the warmer CCVR bus in the winter.

Bethan: Proposed change in order of positions in future committee elections.

  • Michael F: Current order was originally put in place because the President is the most senior position, Meets holds the next greatest amount of responsibility because club trips could not run without transport. Other positions are in a somewhat arbitrary order, but there may always be somebody running for more than one position who would prefer a position which is elected after another – it is rarely possible to accommodate the preferences of everybody.
  • Agreed that it is not worth changing the constitutional order of elections.

  • Simon T: Vote of thanks to the outgoing committee, particularly for the new website and the improved membership structure.

Cheese and Wine

  • Jane and Bethan can eat two cream crackers each faster than Joe and Kate can – a future rematch was proposed.
  • Following last year’s suggestion, two boxes of wine were purchased (and drunk).

AGM Agenda, Tuesday 8th February 2011

The agenda is available to download by clicking on the link below.

AttachmentSize
PDF icon AGM 2011 Agenda.pdf15.53 KB

AGM Minutes, Tuesday 9th February 2010

Chair: Mr Dave Farrow

Secretary: Mr Tim Middleton

  • Apologies for absence

    • Jonathan Fife
    • Toby Speight
    • David Pettit
    • Caroline Hepburn
  • Report by the President

    • The club is still running.
    • The club has enough money.
    • Not many Freshers this year and numbers are slightly down but trips are still full.
    • Planned change to finances (see Motion).
    • This is a long table. Simon Taylor is a long way away.
  • Accounts

    • Loss of £1000 as expected.
    • The biggest loss was the Anniversary Trip due to the transport.
    • Trips make a consistent loss of £100 as planned.
    • Made £500 less from membership this year than last year.
    • Also had a much bigger Societies Syndicate grant.
    • For the first time this year we had £300 sponsorship from the BMC which funded an instructor to come on a trip. This was generally thought successful and ought to be repeated.
    • £150 spent on new equipment.
    • The Ceilidh raised £65 for Mountain Rescue which hasn't yet been paid from the account.
    • There is a £15.50 discrepancy between the spreadsheet and accounts book.
    • Ian: Is it right to refund formals when people don't come?
    • Oliver S: For Hughes Hall someone fell ill and at Johns things were disorganised because we didn't know the price.
    • In general agreed that unless a replacement was found or good reason why not then no refunds should be given.
    • Simon T: You have to apply to the Societies Syndicate a year in advance and they base what they give you on the number of members you had in the previous year so we are likely to get around £500 less this year.
    • Ian: We deliberately made a loss last year because there was too much money in the account. The incoming committee need to be careful to balance the books.
    • Oliver S: £200 for paying drivers will need to be put down on next year's accounts.
    • Vote to approve accounts: 24 in favour, 0 against.
  • Andy Gibson Training Fund

    • The Andy Gibson Fund is still being advertised but people are only really applying for it in the summer term.
    • There have been a few rule changes this year and they now only give one Alpine grant per year. Hopefully the rules are also now clearer.
    • The Gibsons have donated another £1000 into the fund again recently.
    • The rules for the grant are on the website.
    • Simon W: Could they consider retrospective applications in the first few works of the next term?
    • Dave: It would require the fund committee to make the change.
    • Ian: Could the instructor on a trip be funded from Andy Gibson if the BMC stop giving us the grant?
    • Dave: It is possible to make a group application to the fund. It could come under this.
  • Questions to the Committee

    • Simon T: What percentage of people who come on day trips only come on day trips?
    • Dave: 52%....[not actually calculated!]
    • Ian: A sentence should be added to trip emails saying that trips will still go whatever the weather.
    • Simon W: Should we get rid of the Lent term day trip?
    • Dave: Day trips aren't in the constitution. It's up to the committee.
  • Motion

    • New motion proposed to allow committee to have freedom to change pricing and structure of membership to make clearer and fairer.
    • Previous committees have never changed things significantly anyway.
    • There will be a clause preventing retrospective changes so current members will not be affected.
    • It would make more sense for membership fees to cover the BMC affiliation costs and the Societies Syndicate grant to cover the deficit in trip costs.
    • Dave: Proposed new structure of initial membership of £15 and £9 to renew each year.
    • Ian: What if Societies Syndicate don't approve?
    • Simon T: Unlikely, they have lots of money.
    • Paul: We currently waste their money by affiliating course members to the BMC when they no longer come on trips. So we'll save them money!
    • Jo: What is the advantage of a higher initial cost?
    • Dave: Societies Syndicate will be sceptical of the money they give if we make large cuts in membership costs.
    • Dave: There will be a transient period as this new structure is brought through.
    • Ian: Should mandate new committee to give notice of changes.
    • Vote to approve motion: 25 in favour, 0 against.
  • Election of Officers

    • President: Jo-26, RON-0
    • Meets Secretary: Tom-16, Joe-11, RON-0
    • Social Secretary: Jane and Bethan-27, RON-1
    • Safety Officer: Julie-6, Kirsty-3, Joe-18, RON-0
    • Junior Treasurer: Matthew-26, RON-0
    • Membership Secretary: Kirsty-23, Rob-4, RON-0
  • AOB

    • Ian: Mandate new committee to give at least two weeks notice of any proposed changes to the club membership. This should be sent round the main email list.
    • This was approved unanimously.
  • Cheese and Wine

    • It is indeed surprisingly hard to eat three cream crackers in a minute.
    • Next year a box of wine should be purchased.

Join us!

CUHWC is open to everybody in Cambridge, regardless of whether or not you’re a member of the University. New members are welcome at any time of the year. To find out more about who we are, what we do and whether we’re what you’re looking for, see the club introduction and FAQs, or browse the rest of the site.

At the start of the academic year in October, you can also find out more by coming along to the University’s Societies’ Fair and/or the club Squash (an informal presentation followed by refreshments). Details of these will appear in the calendar a few weeks in advance.

If you’re already convinced, see below for how to join!

Mailing list

You can join the mailing list to receive information about trips and other events, with no obligation to become a member. This list is low volume: normally around 2 emails per week during term time. To sign up, go to this page, or email the mailing list managers asking to be added.

Membership

You will need to become a member to come on any of our trips (except for the Freshers’ Day Trip in October). You can join either in advance or at the same time as signing up for a trip. However, you don’t need to be a member to come to our regular social events – the Thursday pub meets are a great place to start if you’d like to meet people and have a chat about our trips before committing.

How to join

  1. Add yourself to our mailing list here
  2. Wait until you're coming on a trip
  3. Complete our online membership form here

At the start of the academic year, you can also join at the Squash - a discount trip and membership rate is available, but remember to bring cash.

Current membership costs are as follows:

£15 for annual membership, valid for one calendar year from the date payment is received.

If you have any questions about membership or how to join, please contact the membership secretary.

Safety & Equipment

Safety Policy

This is designed to show the various safety procedures incorporated into the planning and execution of a club trip. This policy will be made available to all members to make them more aware of the Club's position and responsibility regarding safety.

  1. Destinations for trips are chosen appropriate to the time of year (both academic and calendar). In winter locations will be chosen to give options of easier walks which the conditions may necessitate.
  2. When advertising trips, details are given about the nature of the area, terrain, likely walks, equipment/experience that would be advisable. Those lacking items of equipment or with questions concerning the nature of the walking should contact a committee member (particularly the safety officer or president)
  3. Group size will vary in relation to the difficulty of the intended route. The members suggesting a route will decide on a suitable group size.
  4. The committee will check that each route is suitable for the group size and experience, taking into account the current weather conditions. The committee can delegate this to a more experienced member if necessary.
  5. The committee will ensure that there are enough suitable walks available on each trip, especially for less experienced and/or new members.
  6. Route cards for each walk must be filled in properly and left with the committee. On return the committee should be notified if everyone is back safely or otherwise. Route cards include route, estimated time and distance, escape route, details of equipment carried.
  7. The first named person on the route card is not responsible for any member on their route. They are responsible for ensuring the route card is filled out appropriately and that the appropriate equipment is carried by the group.
  8. Each member is responsible for his/her own actions and decisions while on the hill. This includes navigation, route choice, turning back, and all other decisions made while on the hill.
  9. No member is responsible for any other member, regardless of experience.
  10. Routes are altered, changed, or abandoned according to changing conditions on the day - inclement weather, fatigue or injury.
  11. Members that have little or no navigational skills are encouraged to acquire some on walks; there is ample opportunity for this to take place.
  12. Each group must be carrying equipment in case of emergency (survival bags, group shelters, torches, first aid kits). The club has a few of the above items to lend out. The committee reserves the right to refuse people with inadequate equipment or experience to undertake walks.
  13. It is the responsibility of the individual to inspect any equipment borrowed from the club, and to ensure they have adequate knowledge in respect of its use. Any problems or issues should be reported immediately to a member of the committee.

This document is complemented by Mountain Guidelines and Emergency Procedures (External link to MCofS website), which give basic advice to members.

In summary, it is a question of common sense over taking safety precautions at each stage, to ensure that trips suit the experience of the members and the prevailing conditions at the time, and that they have adequate equipment. The club role is one of advisor, but not instructor.

Author: 
Sarah Hammond (revised by Dave Farrow 2010)

Club Kit Available for Members to Borrow

If you’re worried that your kit doesn’t match up to what you’ll need for Club Trips, below is a list of kit available to borrow (see the Kit List).

All items are subject to availability – their need for Club Trips takes precedence over individual requests for borrowing kit. Members are responsible for checking the condition of any kit borrowed, and informing the Safety Officer in full of any defects found.

Please contact the Safety Officer to request kit.

  • 9 Emergency Shelters
  • 7 Survival Bags
  • 12 Head Torches with batteries
  • 20 Spare Batteries
  • 13 Compasses
  • 8 Whistles
  • 1 Bunkhouse 1st Aid Kit *
  • 7 Group 1st Aid Kits *
  • 5 Waterproof Jackets
  • 6 Pairs of Waterproof Trousers
  • 1 Pair of Gaiters
  • 14 Ice Axes **
  • 5 Pairs of Crampons **
  • 5 Sleeping Bags
  • 4 Helmets
  • Maps ***
  • Guide Books ***
  • 2 Medium Rucksacks
  • 4 Roll Mats
  • 2 Fleeces
  • 5 Kagouls

* 1st Aid Kits are crucial to members’ safety – it is imperative that you notify the Safety Officer if you use anything from the kits, or items are missing or out of date, so they can be replaced accordingly.

** Anyone using technical winter walking equipment takes full responsibility over the risks associated with their use. You are expected to read and understand the Club’s policy on borrowing ice axes and crampons and how to use them safely.

You must consult the committee over any doubt around these matters, and inform them if defects are found with the equipment.

*** See the Club Library.

Author: 
Safety Officers

Club Library

Here is a list of all of the books and maps that the club owns. If you wish to borrow any of the items listed below, please contact the Safety Officer.

Guide Books

Lake District

  • A Companion To Wainwright’s Pictorial Guide To The Lakeland Fells - Joan Newsome
  • Scrambles In The Lake District (Volume 1: Southern Lakes) - Brian Evans
  • Scrambles In The Lake District (Volume 2: Northern Lakes) - Brian Evans
  • Wainwright’s Favourite Lakeland Mountains – Alfred Wainwright
  • Wainwright In The Valleys Of Lakeland - Alfred Wainwright
  • The Roof of England - A H Griffin
  • Inside the Real Lakeland - A H Griffin
  • Pageant of Lakeland - A H Griffin
  • Winter Climbs In The Lake District - Bob Bennett, Bill Birkett & Brian Davison

The Pennines

  • Discovering The Pennines - Van Greaves
  • Pennine Way - Damian Hall
  • Pennine Way Companion - Alfred Wainwright
  • Wainwright On The Pennine Way - Alfred Wainwright

Scotland

  • The Munro Almanac - Cameron McNeish
  • Wainwright In Scotland - Alfred Wainwright

Wales

  • Classic Walks In Wales - Steve Ashton
  • The Welsh Learner's Dictionary - Heini Gruffudd
  • Scrambles In Snowdonia - Steve Ashton

Yorkshire Dales

  • Peaks Of The Yorkshire Dales - John Gillham & Phil Iddon

Other

  • Britain’s Highest Peaks - Jeremy Ashcroft
  • England - The Rough Guides
  • Guide To The National Trails Of Britain & Ireland - Paddy Dillon
  • Hillwalking - Steve Long
  • More Relative Hills Of Britain - Mark Jackson
  • The Edge - Cameron McNeish & Richard Else
  • The Night Climbers Of Cambridge - Whipplesnaith
  • The Underground Atlas - John Middleton & Tony Waltham
  • Untrodden Ways - Nick Channer
  • Valais Alps East - Les Swindin & Peter Fleming
  • The Endless Knot - Kurt Diemberger
  • Long Days in the Hills - A H Griffin
  • The Search for Mallory & Irvine - Peter Firstbrook
  • Everest - Al Burgess & Jim Palmer
  • Field Guide to Wilderness Medicine
  • Everest - Reinhold Messner
  • Discover Maps with Ordnance Survey - Patricia & Steve Harrison
  • How To Solve Cryptic Crosswords
  • Hungry Hillwalker
  • Walks on the Howgill Fells - Alfred Wainwright
  • Wainwright’s Coast To Coast Walk - Alfred Wainwright

BMC Publications

  • ‘Safety On Mountains’ VHS
  • 'Safety On Mountains' Book
  • ‘Climbing Outside’ Booklet
  • ‘Abseiling: Get It Right’ Booklet
  • ‘Crampons & Ice Axes’ Booklet
  • ‘Care & Maintenance’ Booklet
  • The First Fifty Years Of The British Mountaineering Council - Geoff Milburn
  • ‘The Green Guide To The Uplands’ Booklet

Maps

Maps marked “OL” are Ordnance Survey 1:25,000 maps, and have lots of detail – best for remote, unfamiliar areas with few obvious natural features, where detailed navigation is necessary. Maps marked “LR” are Ordnance Survey 1:50,000 maps; these contain less detail – smaller, less significant paths are omitted where they might be included in OL maps. These are better for longer treks covering large distances over multiple days, where OL maps would be impractical. BMC maps are 1:40,000, so are not as detailed as OL’s, but more so than LR’s. BMC maps are specifically tailored to cover areas of interest for hillwalking and mountaineering (where you might have a really annoying city plonked in the middle of your Ordnance Survey Map), so you won’t need an awkwardly wide range of different maps to cover the area you want. They also include a lot of extra information relevant to hillwalkers (such as colour coding for elevation and terrain), but less of the irrelevant stuff! Finally, they are also printed on plastic, making them lightweight, durable and waterproof.

North West

  • 7x OL4 Lakes NW
  • 7x OL5 Lakes NE
  • 11x OL6 Lakes SW
  • 13x OL7 Lakes SE
  • 12x BMC Lakes
  • 1x OL303
  • 1x OS Touring Map 3 - Lake District
  • 2x LR90
  • 2x LR91
  • 1x LR96
  • 7x OL19
  • 1x OL41

Yorkshire

  • 5x OL2 YD W&S
  • 4x OL30 YD North
  • 5x BMC Yorkshire Dales
  • 1x LR98
  • 3x LR110
  • 2x OL26
  • 2x OL27
  • 3x BMC NYM

North East

  • 3x OL16
  • 8x OL31
  • 1x OL42
  • 1x OL43
  • 3x LR80

Peak District

  • 3x White Peak - OL24
  • 10x Dark Peak - OL1

Southern Uplands

  • 1x LR72
  • 4x LR78
  • 4x LR79

Scottish Highlands

  • 1x LR33
  • 1x LR41
  • 1x OL414
  • 1x BMC Cairngorm
  • 1x BMC Knoydart
  • 3x BMC Ben Nevis

Dartmoor & Exmoor

  • 2x OL9
  • 6x OL28

North Wales

  • 10x OL17
  • 4x OL18
  • 8x OL23
  • 1x LR115
  • 2x BMC Snowdonia
  • 1x BMC Snowdonia South

Central Wales & Brecon Beacons

  • 6x OL12
  • 7x OL13
  • 2x LR160
  • 3x LR135
  • 2x OL213
  • 1x OL214
  • 5x OL216

Other

  • 3x OL45
  • 4x OL123
  • 2x OL181
  • 2x OL190
  • 5x OL217
  • 1x LR132
  • 1x LR133
  • 1x LR167

Borrowing Club Ice Axes and Crampons

A Friendly Guide

Author: Dave Farrow, May 2011

Ice axes and crampons require knowledge for both care and use. Please take care of the club equipment as if it were your own, as it is expensive and we let you use it for free. Firstly, give it a good look over to see if anything looks broken or damaged. If you damage or lose something, please let the committee know ASAP. They only bite if you don’t tell them.

Care

Crampons and ice axes are metal, and they get used in water (in the form of snow). This means they rust very quickly. Make sure after every walk (even if you didn’t use them) that you get them out and dry them out fully.

If they have got dirty, please rinse them in water before drying, as dirt can speed up rusting.

Ice Axes

Ask someone to show you what length will be best, and how to store it on your rucksack. Watch out for spiking people in the eye while walking around. To dry, take them off your rucksack and leave somewhere dry, where they won’t hurt anyone.

Crampons

Before using, make sure you have adequate boots (ask someone if you're unsure), and get someone to help fit the crampons to your boot. Some club crampons have two bars - use the correct one and don’t lose the other one. Practise putting the crampons on and off, with gloves on.

To dry, take them out the protecting bag, dry the bag and both crampons. Shake off the snow and water (outside the bunkhouse), then leave in a safe dry place to ensure no moisture is left anywhere on the crampons.

At the end of the trip, try to dry them out as much as possible before handing them back to the Safety Officer (but please don’t take them home).

Knowledge

There are many members that are able to help you out - just ask someone that looks experienced. Below are some basic techniques that you should know the first time you go out. Remember the club does not provide instruction or leading and you are still responsible for your own actions.

Ice Axes

Used basically as a walking stick to give extra support, but there are tips and tricks to make sure you don’t fall too far if you are that unlucky. Ask someone to demonstrate and try for yourself:

  • How to hold an axe & its normal use
  • Self belaying & self arrest

Crampons

Just walk like John Wayne. The biggest problem is tripping over yourself - make sure you practise before getting somewhere too scary. Ask someone to demonstrate and try for yourself:

  • Walking along the flat (snow and ice)
  • Walking on sloping snow (up, down, traverse)

If you plan to regularly use axe and crampons, get someone (an experienced member or instructor) to go through winter skills in more detail. Getting your own equipment is recommended as it frees up club equipment for others.

Kit Lists

Personal on the hill:

  • Walking boots (waterproof), with warm socks
  • Waterproof coat
  • Waterproof trousers
  • Suitable walking clothes – synthetic is best; no jeans
  • Spare fleece
  • Warm hat and gloves
  • Water bottle (at least 1 litre )
  • Headtorch with spare batteries
  • Rucksack with waterproof liner (e.g. sturdy bin liner)
  • Sufficient food for lunch and snacks
  • Emergency food

In addition in winter take:

  • Sunglasses and Suncream
  • Extra warm layers (thermals)
  • Spare gloves
  • Gaiters
  • Ice Axe / Crampons (if you don’t know how to use these, ask a committee member, or plan your walks to avoid using them)

The following items may be useful if you have them.

  • Map (and map case)
  • Compass
  • Gaiters
  • Sunglasses and Suncream
  • First Aid Kit
  • Whistle
  • Survival Bag
  • Thermos flask for hot drink
  • Goggles (in winter)

Each group should also carry between them:

  • Group shelter (large enough for everyone)
  • Group first aid kit
  • 2 maps (at least)
  • 2 compasses (at least)

For the bunkhouse:

  • Sleeping bag
  • Food for breakfasts / lunches
  • Toiletries
  • Dry clothes
Author: 
Dave Farrow

Mountain Guidelines

Do nothing in haste; look well to each step; and from the beginning think what may be the end. Edward Whymper, "Scrambles amongst the Alps"

Although the possibility of accident when on the hills can never be totally eradicated, it can be reduced. Equally, in the event of an incident, the chances of survival can be improved if everyone is suitably equipped. These safety guidelines set out a basic, mandatory framework within which Club members can operate. It is hoped that many of you are familiar with their content; we do not mean to patronise or discourage anyone.

It must be stressed that it is the responsibility of the individual to ensure they follow these guidelines. Any person inadequately equipped endangers not only themselves, but also their companions, and so cannot expect the club to allow them to participate on walks.

Whatever the weather conditions, wherever you are, you should observe the following guidelines.

  1. Carry everything in a rucksack, the contents of which are in a tough, waterproof plastic bag, with room over the top to make a seal. About 25 to 35 litres is adequate for a daysack.
  2. Carry or wear several layers of clothing, including a hat and gloves. Synthetic clothes are best – jogging trousers, fleeces etc.
    • Cotton garments are not advisable, especially next to the skin, as they are not warm when wet.
    • Jeans especially should not be worn; they are uncomfortable and very cold when wet.
  3. It is essential to carry or wear a hooded, waterproof jacket, and waterproof trousers even in good conditions.
  4. Wear a supportive walking boot with a decent tread. Waterproof boots are recommended (either leather, or lined fabric). Boots not intended for hillwalking are unsuitable.
  5. Take plenty of carbohydrate (bread) and energy rich food (chocolate).
    • Emergency rations should also be carried and only eaten in an emergency.
    • Plenty of liquid should be carried - water is good and refreshing in summer. In wintry conditions, a flask of hot drink (soup/coffee/tea) is welcome.
  6. Carry a map and compass and know how to use them.
    • Basic navigation skills are not difficult to pick up; ask a committee member or experienced club member if you wish to acquire some.
  7. Carry a simple first aid kit containing plasters, bandage, tape, safety pins, painkillers, nail scissors/penknife. Also paper and pencil for recording details of an injury. Personal medical details could also be useful e.g. allergies.
  8. Wear a watch. Especially in winter, be aware what time it gets dark and plan your route accordingly.
  9. Carry a torch (with spare batteries).
  10. Each group should have at least one whistle, group shelter and group first aid kit.
  11. Leave note of your intended route, including escape route. Do not feel obliged to follow this religiously if it entails unnecessary discomfort or danger. It is important to know when to turn back.
  12. If at any time, you fell unwell or unhappy, let the others in the group know and take appropriate action. To continue under such circumstances, endangers yourself and the party.
  13. Winter hillwalking involves more potential danger. The basic summer equipment is required, as well as more serious equipment and clothing e.g. a thermal base layer, gaiters, balaclava.
    • An ice axe and crampons should be carried and used if conditions require it - an ice axe is no good strapped to a rucksack when there is snow on the ground. The walker should know how to use both.
    • Most club trips do not require this, although given the period covered by the academic year, everyone should be aware of the dangers.

If you have any queries on the above, please contact a member of the committee for further advice. These guidelines are not intended to alarm anyone, but to safeguard club members in the event of the worst happening. By sticking to the above, the likelihood of this is very much reduced. An adequately equipped person will find their hillwalking far more enjoyable.

This document is a designed to be read along with the Safety Policy and Emergency Procedures.

Author: 
Sarah Hammond (revised by Dave Farrow 2010)

Socials

Social events in the club are many and varied – see below for general details, and check the calendar or the "upcoming socials" box on the right panel of the website for the specifics.

Weekly pub meets

The most regular and straightforward way to meet hillwalkers is at the pub! 52 weeks a year (pretty much), Thursday evening will find some hillwalkers in a Cambridge pub wishing they were in the hills. Come along to meet club members and chat about upcoming trips.

During term, we’ll be in the Castle Inn on Castle Street from 21.30 until closing time. We usually take over a couple of tables upstairs, or can be found outside if it’s nice. There are normally a couple of us wearing club t-shirts and we’ll often have a map or two lying on the table, so we should be easy to spot! If you can't find us, ask one of the staff and they should be able to point you in the right direction.

Out of term, we change location (as there are usually fewer people), and we take the opportunity to explore the pubs of Cambridge (some might call it pub bagging!) and sometimes meet earlier for food. Details are finalised on the discuss list (see FAQs), and will also be posted on the website – though they often aren’t decided until Thursday itself.

Traditional annual events

Michaelmas Term: Christmas Curry and Secret Santa

Before Michaelmas ends, we have a very relaxed Christmas dinner in a curry place, and in recent years we've often gone to the Tandoori Palace. In addition, this often includes 'Secret Santa', where the Social Secretary will secretly give you the name of someone for whom you'll buy a small present in advance, and somebody else will be given your name in return. When presents are opened after dinner, finding out who was your Secret Santa might not be a piece of cake... but it's always great fun!

Lent Term: Annual Dinner

Normally held in February, this is about the only time you’ll see hillwalkers in black tie! Recent venues have included Pembroke College (2016), St. John's College (2015), the Punter (2013), and Jesus College (2012). In a good year, the party continues well into the early hours, typically at the Maypole.

2015 Annual Dinner at St John's College

2013 Annual Dinner at the Punter pub

Easter Term: Garden Party, Overnight Punting and Barbecue

Classic May Week activities, with a hillwalking twist! The Garden Party often involves an extravagantly decorated cake (creations have included a cow, a scale model of the Snowdon Horseshoe, and a minibus), as well as vast quantities of food and drink. In the evening, we reconvene to punt (or swim/canoe/cycle/walk) up to Grantchester for a barbecue — a great way to end the academic year.

2015 Garden Party at Pembroke

2010 Garden Party at Newnham

2013 boot cake

2015 map cake

Less regular events

Formals

We usually organise two or three official formals a term, which are always very popular. Details and how to sign up are emailed to the main mailing list.

Formal hall dinner at Homerton College in 2015, featuring our mascot Ben More in his dinner jacket

Swaps

We typically organise one or two swaps a year with other outdoor clubs (past swaps were organised with the CU Expedition Society, the CU Mountaineering and the CU Canoe Clubs). They include pre-drinks in a pub, an Indian curry or a Mexican burrito, and post-drinks in a College bar with games. They are very popular as they are an excellent opportunity to meet other like-minded people beyond the Club's social circle.

Mexican swap with CU Canoe and CU Mountaineering Clubs

Post-meal shenanigans include table bouldering!

... and many others!

In the past academic year 2014-2015, we had socials such as:

Film night, starting the evening with wine and chesse and then watching adventurous films in good hillwalking company, usually featuring mountains of course!

Free guided museum tours: the club had a guided tour of the Scott Polar Museum, retracing the early exploration of the Arctic and Antarctic, featuring a fine collection of ancient kit! We also had the chance to visit the Sedgwick Museum of Earth Sciences, a national trasure for geologists and, in so doing, we saw lots of fossils and skeletons of creatures populating our planet millions of years ago...

Of course, there are also pub lunches, cycle rides, barbecues, music sessions, trips to climbing walls and anything else that our members feel like organising!

Last but not least, trips are always an excellent way to get to know hillwalkers better. The club has a tradition of singing on Saturdays after dinner on a week end trip, as you could probably tell from the dedicated song book page. Oh, and another thing that we do is pumpkin carving on the Halloween weekend trip!

Pumpkin carving on the 2014 Glenridding trip to the Lake District

Song Book

Singing is a popular activity during our trips. People often bring along instruments — anything from a guitar to an accordion, and not to mention their best (...) singing voices.

Caseg Ffraith (2013), credit: Tom Owen

Patterdale (2012), credit: Aga Wabik

CUHWC has its very own Song Book, with a selection of (sometimes questionable) classics that feature prominently in sing-along sessions.

Although the exact origins of singing on Club trips are not precisely known (it's probable that some people want to erase such knowledge from their memories), it is comparatively well known that a First Edition of the Song Book was lovingly created by Joe Hobbs.

The Second Edition, building upon the popularity of the First Edition, was created in 2011 by Andrew Williamson and Mark Jackson, and included substantial updates.

As the Club's music tastes have changed, whether for better or for worse, in recent years, a new edition of this long-standing classic was called for by members far and wide in 2015. In response, and thanks to many hours of hard work by Josh Abrahams in particular, a Third Edition was released as the academic year came to a close. The reception received was significantly positive, and led some critics to call the Third Edition the "hillwalking-singing-general-merriment sensation of the year".

This new, fully updated version can be downloaded by clicking on the Song Book cover below or by clicking here. (With apologies for the image quality – a resolution reduction was necessary to allow the file to be uploaded onto the website. Also note that the lyrics were downloaded from a number of different Internet sites and, despite best efforts to remove them, several grammatical errors undoubtedly remain.)

There are always (well, sometimes...) enough copies brought on Club trips for everyone to have access to one — that is, should you want to partake in singing; and a large proportion of the Club would fully understood if you do not...

Enjoy!

Trip Information

General

We organise four trips in each of the Michaelmas and Lent terms (three weekend trips and a day trip) and three in the Easter term (two weekends and a day trip). Longer outings take place in each vacation. We normally go to the Lake District, Snowdonia, Peak District and Pennines, with less regular visits to other hilly areas such as the Brecon Beacons and Dartmoor. Trips will appear on the calendar well in advance, and are advertised on the mailing list a week or two before the trip. For recent trip locations see the Trip Locations page.

You will need a pair of sturdy walking boots, a rucksack, a decent set of waterproofs and warm clothing, as we walk all year round. There is more on this in our Kit Lists and Mountain Guidelines. The club does have a limited amount of equipment to lend to members, but note that you will need your own boots.

The committee can — and will — refuse to take people on walks whom they feel are inadequately equipped.

Weekend Trips

For term-time weekend trips, transport is generally by minibus and cars, leaving from outside Churchill College Porters' Lodge (marked by the black hat) on Friday afternoon at 17:30 and returning by midnight on Sunday. This allows us to have two full days of walking. On the Friday and Sunday evenings, we usually stop at a takeaway — the time and location of the stop is up to the drivers and may be quite late.

Accommodation is usually in bunkhouses or youth hostels, with members making their own arrangements for food (often cooking communally). There will typically be 20-30 people on a trip, splitting into four or five groups doing a range of walks, all with at least one experienced club member. The cost (covering transport, accommodation, and club supplies of milk, tea, coffee, hot chocolate and biscuits) is usually £35-45. Note that this is considerably cheaper than the cost of organising a weekend away on an individual basis.

Cooking

Dinner on Friday and Sunday is normally at a takeaway on the way to and from the bunkhouse. On Saturday night, people cook in groups. Before the trip, anyone can propose to cook a meal, and will put this on the club’s wiki, giving the menu and an estimated cost. Others on the trip then sign up to help cook (then eat!) one of the proposed meals. This makes Saturday evenings quite hectic and sociable, as the bunkhouse is typically small and lacking enough utensils for every group! It is a good idea for two or three people to group together when proposing a meal group, as long as you can keep yourselves organised in the kitchen. Everyone in a meal group helps out with the cooking and washing up, and pays the cook for the ingredients (this is normally £2–£5).

On the Christmas trip, the club normally organises a single huge meal group to cook Christmas dinner, with everyone contributing a dish towards that.

Day Trips

Day trips are usually arranged for Sundays in order to avoid Saturday lectures. They generally leave early in the morning (before sunrise, even!) to get the travelling over, and normally cost in the region of £17-20. Popular locations include the Peak District, Shropshire, and even (controversially!) the Norfolk coast.

Vacation Trips

Vacation trips are longer, staying in bunkhouses or camping. This means we can go further afield, most particularly to Scotland. They are organised more informally, with the option to stay for as many or as few nights as you like. In recent years, we have also run a foreign trip over the summer, which has visited destinations including the Alps, Pyrenees and Colorado. The club does not (normally) organise transport for vacation trips, but will help to coordinate lift-sharing and advise on public transport.

Cooking on vacation trips is similar to on weekend trips, except that people are cooking every night, not just Saturday. Generally, those on vacation trips are even more responsible for their own food than on weekend trips. Don’t plan to go shopping during the trip — the nearest shop often requires a car to visit, and the drivers would rather be out walking than giving people lifts to the shops.

Membership

You will need to be a member of the club to come on any of our trips (except for the Freshers' Edale Day Trip in October), but you can simply add the cost of membership onto your first trip fee. For more information about membership and how to obtain it, see the new members' page.

Refund Policy

People dropping out of trips creates both organisational and financial difficulties, and so refunds are not usually given to those who drop out after signing up. However if the Trip Leader is given enough notice it is sometimes possible to fill the place on the trip, in which case a refund will be given.

Please note that trips will go ahead whatever the weather!

Sign-up for Weekend Trips

Sign-up for weekend trips takes place on the Monday before the trip at 08:00 outside St John's College Great Gate (marked by the black hat on St John's Street). Spaces are allocated in the order you arrive, so aim to get there well before 08:00 to maximise your chance of getting a space. Money is collected at 08:00, so you have to wait until then before leaving, which is a good opportunity to get to know the people coming on the trip with you. The aim is to ensure that the keenest people get on trips — it's a tried-and-tested system, and we haven't thought of anything that works better!

Payment is by bank transfer or cheque, collected at sign up; we do not accept cash. Bank transfer details are given out at sign up, and your payment must reach our account by 08:00 on Tuesday morning, or your space may be allocated to somebody else; if you can't easily do a transfer, let us know and we can sort something out. Cheques must be payable to ‘CU Hillwalking Club’ with your name, e-mail address and the name or dates of the trip on the back. If you don’t have a cheque book, you could instead consider asking a friend to write a cheque on your behalf. Cheques will be collected at sign up.

As with all trips, please note our refund policy.

You will need to be a member to come on the trip, but you can join when your place is confirmed. See this page for details and to download a membership form.

What if I can't get to St John's at 08:00 on Monday?

Don't worry, we've thought of that! Sign-up by proxy is not allowed, but a small proportion of the total trip spaces will be allocated in advance to those who have a genuine reason for not attending sign-up.

If this applies to you, please request a pre-sign by e-mailing the president before 20:00 on the Friday before sign-up, giving your reason. If more valid requests are received than the number of pre-sign spaces, names will be drawn out of a hat, with the outcome e-mailed to all applicants by Saturday afternoon. Those not successful in gaining a place will be added to the bottom of the reserve list after sign-up. If you are given a pre-sign, you must get a cheque to the president by 08:00 on Monday morning unless otherwise agreed, or your place may be given to someone else. The president has the final say on pre-sign allocation.

Sign-up for Day Trips

Sign-up for day trips (except the Freshers' Day Trip) is normally by e-mail and bank transfer or cheque. Spaces are allocated on a first-come, first-served basis, and your place is held for 3 days until payment is received. E-mail the president by midday on the sign-up deadline (normally a Tuesday) before the trip (at the latest) if you want to come.

Payment is by bank transfer or cheque; we do not accept cash. Bank transfer details are given out when your place is confirmed; if you can't easily do a transfer, let us know and we can sort something out. Cheques must be payable to ‘CU Hillwalking Club’ with your name, e-mail address and the name or dates of the trip on the back. If you don’t have a cheque book, you could instead consider asking a friend to write a cheque on your behalf. Cheques will be collected at socials, or can be delivered to the treasurer’s pigeon hole.

As with all trips, please note our refund policy.

You will need to be a member to come on the trip, but you can join when your place is confirmed. See this page for details and to download a membership form.

Sign-up for Vacation Trips

Sign-up for vacation trips is normally by e-mail and bank transfer or cheque. Spaces are allocated on a first-come, first-served basis, and your place is held for 3 days until payment is received. E-mail the president by midday on the Tuesday before the trip (at the latest) if you want to come, stating the number of nights you wish to stay.

Payment is by bank transfer or cheque; we do not accept cash. Bank transfer details are given out when your place is confirmed; if you can't easily do a transfer, let us know and we can sort something out. Cheques must be payable to ‘CU Hillwalking Club’ with your name, e-mail address, the name or dates of the trip and the number of nights you wish to stay on the back. If you don’t have a cheque book, you could instead consider asking a friend to write a cheque on your behalf. Cheques will be collected at socials, or can be delivered to the treasurer’s pigeon hole.

As with all trips, please note our refund policy.

You will need to be a member to come on the trip, but you can join when your place is confirmed. See this page for details and to download a membership form.

Trip Locations

This page details CUHWC trip locations. It was originally set up by Andrew Williamson and he continues to (attempt to) keep it up-to-date.

Our Trips

We usually organise four trips in each of the Michaelmas and Lent terms (three weekend trips and a day trip) and three in the Easter term (two weekends and a day trip). Longer outings take place in each vacation. This page lists information on recent trips to popular CUHWC trip locations, but is (probably) not exhaustive. We tend to visit the Lake District and Snowdonia once per term for a weekend. A third weekend trip location is then also chosen by the President for the Michaelmas and Lent Terms. For our day trips, we always go to Edale in Michaelmas Term for our freshers' day trip; the locations in Lent and Easter Terms vary — see below.

This Page

Use the links provided to view bunkhouse and trip location maps for various areas across the UK. Toggle the OS mapping feature in the top pane for clearer viewing if it is not already turned on. Clicking "more info.." at each location will open the latest trip report for that location.

Caseg Fraith, below Tryfan [Andrew Williamson, 2010].

High House, Seathwaite, from the Lake District map.

BMC Location Maps

Map of BMC Hut Locations

The BMC has also produced a location map of some of their huts available to members across the UK. Many of these bunkhouses we have visited before, but there are others that perhaps we should consider visiting in the future.

Snowdonia

Map of Snowdonia Bunkhouse locations

Location Bunkhouse Capacity Visits Recent Visits
Aran Mountains Bryn Golau 17 6 Easter 2014 Lent 2012 Easter 2009 Lent 2008
Aran Mountains Bryn Hafod 18 4 Easter 2011 Lent 2007 Lent 2002 Lent 2000
Betws Garmon Big Bunkhouse 22 0
Capel Curig Bryn Brethynau 30 6 Lent 2014 Lent 2011 East Vac 2010 Lent 2009
Capel Curig Siabod Longhouse 10 1 Lent 2015
Capel Curig Tan-y-Garth 20 3 Easter 2016 Lent 2015 Mich 2012
Cwm Dyli Emily Kelly Hut 22 13 East Vac 2016 East Vac 2015 East Vac 2014 East Vac 2013
Deiniolen Cefn Goch 18 1 Easter 2012
Dolgellau Torrent Barn 37 2 Lent 2016 Lent 2013
Ogwen Valley Caseg Ffraith 40 14 Mich 2016 Mich 2015 Mich 2014 Mich 2013
Ogwen Valley Yr Hafod 38 2 Mich 2009 Mich 2007
Rhyd Ddu Tan yr Wyddfa 16 5 Easter 2015 Easter 2013 Easter 2010 Lent 2006


Brecon Beacons & Mid-Wales

Location Bunkhouse Capacity Visits Recent Visits
Brecon Beacons Brecon Bunkhouse 28 1 Mich 2013
Brecon Beacons Godre Pentre 18 5 Mich 2011 Mich 2008 Easter 2006 Lent 2005
Brecon Beacons S Wales Caving Club Hut 30 2 Lent 2016 Easter 2007
Plynlimon Maesnant Centre 16 1 Mich 2007


Lake District

Map of Lake District Bunkhouse locations

Location Bunkhouse Capacity Visits Recent Visits
Coniston LCCC Hut 32 1 Mich 2008
Coniston YMC Coppermines 20 6 NY 2017 Mich 2010 Lent 2007 Lent 2004
Derwent Water Hawse End 24 0
Dunmail Raise Raise Cottage* 38 6 Mich 2012 Mich 2009 Mich 2007 Mich 2005
Duddon Valley Dalehead 36 1 Lent 2017
Duddon Valley High Moss 23 1 Mich 2013
Elterwater Elterwater Hostel 40 1 Mich 2015
Ennerdale Black Sail YHA 16 1 Mich 2003
Ennerdale Low Gillerthwaite 40+ 3 Lent 2015 Easter 2012 Easter 2011
Eskdale Eskdale Centre 24 13 Lent 2013 Lent 2010 Lent 2006 NY 2000
Eskdale Old School House 24 1 Mich 2016
Glenridding Gillside Farm 20 2 Easter 2009 Easter 2006
Glenridding Bury Jubilee OPC 30 2 Lent 2015 Mich 2014
Kentmere Maggs Howe 12 1 Lent 2005
Langdale High Close YHA 106 4 25th Anniv. 20th Anniv.
Loweswater Swallow Barn 18 1 Lent 2008
Naddle Valley Causeway Foot 16 1 Mich 2006
Patterdale George Starkey Hut 20-28 7 Easter 2016 Easter 2014 Easter 2013 Lent 2012
Rydal Rydal Hall Youth Centre 36 3 Easter 2015 Mich 2011 15th Anniv.
Scales White Horse Inn Barn 24 1 Lent 2014
Seathwaite High House 25 15 NY 2016 NY 2015 NY 2014 NY 2013
Stair Fylde Club Hut 21 3 Lent 2011 Easter 2008 NY 2001


Yorkshire Dales

Map of Yorkshire Dales Bunkhouse locations

Location Bunkhouse Capacity Visits Recent Visits
Ribblesdale Selside Centre 23 3 Lent 2013 Lent 2010 Lent 2007
Swaledale Low Row Bunk Barn 24 2 Mich 2016 Lent 2011
Clapham Lowstern Hut 16 1 Lent 2005
Howgills Catholes Farm* ? 3 Mich 2005 Lent 2004 Lent 1998
Settle Hornby Laithe Bunk Barn 48 1 Easter 2008
Littondale Halton Gill Bunk Barn 40 1 Lent 2015


Other Areas of England

Map of Cheviot and Teesdale Bunkhouse locations

Map of Dartmoor Bunkhouse locations

Location Bunkhouse Capacity Visits Recent Visits
Teesdale Holwick Camping Barn 28 5 Mich 2015 Lent 2009 Lent 2006 Lent 2003
Cheviots Mounthooly 24 2 Lent 2017 Mich 2010
Cheviots YHA Byrness 16 2 Lent 2008 Mich 2004
Dartmoor Bachelors Hall 28 2 Mich 2009 Mich 2006
Dartmoor Runnage Farm 12 1 Lent 2012
Dartmoor Powdermills 26 1 Mich 2014
Exmoor Wood Advent Barn* ? 2 Lent 2000 Lent 2000
N. York. Moors Unknown ? 1 Lent 2001


Scotland

Location Bunkhouse Capacity Visits Recent Visits
Moffat (S. Uplands) Well Road Centre 70 1 Mich 2012
Bridge of Orchy Camping N/A 1 Summer 1992
Fisherfield Camping N/A 1 Summer 1993
Fort William Lochy Campsite N/A 2 Summer 2011 1992
Glen Coe Camping N/A 5 Summer 2005 2002 1999 1996
Glen Coe Alex MacIntyre Memorial Hut 16 1 Summer 2014
Glen Coe Blackrock Cottage 10 1 Summer 2014
Glen Shiel Camping N/A 8 Summer 2010 2008 2006 2005
Grey Corries Camping N/A 1 Summer 2002
Isle of Skye Camping N/A 1 Summer 1996
Kinlochleven Camping N/A 1 Summer 2009
Morar Camping N/A 1 Summer 2002
Roybridge Grey Corrie Bunkhouse 28 1 Summer 2015
Torridon Camping N/A 4 Summer 2007 2004 2000 1997
Tulloch Station Lodge 24 1 Summer 2015


Day Trips: the Peak District

Map of Peak District Day Trip locations

Area Location Visits Recent Visits
Dark Peak Crowden 2 Lent 2012 Easter 2004
Dark Peak Derwent Valley 3 Easter 1998 Easter 1997 Lent 1996
Dark Peak Edale 28^ Mich 2016 Mich 2015 Mich 2014 Mich 2013
Dark Peak Ladybower Reservoir 5 Lent 2002 Lent 2001 Lent 1994 Lent 1993
Dark Peak Snake Pass 1 Lent 2007
Dark Peak Stanage Edge 1 Lent 1991
White Peak Bakewell 2 Easter 2009 Lent 2006
White Peak Cat and Fiddle 1 Lent 2013
White Peak Dovedale 1 Easter 2005
White Peak Manifold Valley 1 Easter 2008
White Peak Milldale 1 Easter 2003
White Peak The Roaches 3 Lent 2016 Easter 2014 Easter 2010


Day Trips: the South, the Midlands and the Welsh Borders

Area Location Visits Recent Visits
Chilterns Various 2 Easter 2016 Easter 2002
Cotswolds Winchcombe 3 Lent 2004 Lent 2003 Lent 2000
East Anglia Norfolk Coast 2 Lent 2008 Easter 2001
East Snowdonia The Berwyns 2 Easter 2000 Lent 1998
South Downs Seven Sisters 1 Easter 2011
Welsh Borders Long Mynd 6 Easter 2013 Lent 2011 Easter 2007 Easter 2005
Welsh Borders Malvern Hills 1 Lent 2010
Welsh Borders Stiperstones 4 Lent 2017 Easter 2012 Lent 2009 Easter 2006


Day Trips: the North

Area Location Visits Recent Visits
Cleveland Hawnby 1 Easter 2015


* Bunkhouse no longer available.
^ One of these trips was for a weekend (in Lent 2002).

Map of Lake District Bunkhouse locations

This map was put together using OS Open Space
Open Space Web-Map builder Code
Author: 
Ordnance Survey

Map of Snowdonia Bunkhouse locations

This map was put together using OS Open Space Open Space Web-Map builder Code
Author: 
Ordnance Survey